HomeMy WebLinkAboutAnnual Report 14-15 Website
City of Atascadero
Citizens’ Sales Tax Oversight Committee
Annual Road Report
Fiscal Year 2014-2015
ITEM NUMBER: C-1
DATE: 12/14/15
ATTACHMENT: 1
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City of Atascadero
ELECTED OFFICIALS
Tom O’Malley, Mayor
Heather Moreno, Mayor Pro Tempore Bob Kelley, Council Member
Roberta Fonzi, Council Member Brian Sturtevant, Council Member
Marcia McClure Torgerson, City Clerk
Gere W. Sibbach, City Treasurer
CITIZENS’ SALES TAX OVERSIGHT COMMITTEE MEMBERS
Bill Hatch, Atascadero Kiwanis, Chairperson
Grenda Ernst, Friends of the Atascadero Library
Andrea Greenaway, Atascadero Veterans Memorial Foundation
Kathe Hustace, Atascadero Association of Realtors
Robert “Grigger” Jones, Atascadero Chamber of Commerce
Jerry Martin, Moose Lodge #2067
Carol Simonin, Quota International
Chuck Ward, At-Large
Michael Shaw, At-Large
ITEM NUMBER: C-1
DATE: 12/14/15
ATTACHMENT: 1
Measure F-14 Sales Tax Projects Fund*
Executive Summary………………………………………………………………………………………………….1
Financial Statements………………………………………………………………………………3
Certification of Citizens' Sales Tax Oversight Committee Chairperson………………………………4
Balance Sheet…………………………………………………………………………………………...…………………………..5
Statement of Revenues, Expenses, and Changes in Fund Balance………………………………………………...……...………………………………………..6
Revenues
Revenue Summary and Information………………………...…………………………………..7
Honda Avenue Pavement Project Information………………………………………………..12
Alamo Avenue Pavement Project Information………………………………………………..17
*This fund is a sub-account of the General Fund and will be included with the General Fund audited financial statements.
CITY OF ATASCADERO
TABLE OF CONTENTS
June 30, 2015
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ITEM NUMBER: C-1
DATE: 12/14/15
ATTACHMENT: 1
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Executive Summary
Revenues
In November 2014, Atascadero voters approved Sales Tax Measure F-14, increasing the City sales
tax rate by 0.5% from 7.5% to 8%. The additional half percent sales tax revenue is the subject of this
Annual Report.
Retailers within the City limits of Atascadero began collecting the approved 8% sales tax on April 1,
2015. These retailers are required to submit sales tax revenues directly to the State of California
Board of Equalization (BOE) on a monthly, quarterly, or annual reporting basis (as determined by the
State).
After the State BOE has processed the payments and reports from the Retailers, the State BOE
remits payment to the City. The City generally receives these payments from the State BOE about 60
days after the end of the month in which the sales took place.
Although the flow of the cash does take extra time to get to the City’s account, the sales tax revenue
is counted in the period when the sales took place. For example, the City received the first sales tax
payment, $106,353.97, from the State BOE in late June for the sales that took place during the month
of April. The City counts that as April revenue, although it was received much later.
The total Measure F-14 Sales Tax Revenue that was earned for the period April 2015 – June 2015
was $472,278.
Expenditures
Likewise, the process on the expenditure side is also extensive. Expenditures for repairing and
maintaining neighborhood roads and other roadways involve a process designed to provide
transparency and fairness.
Road determinations are made after analyzing the Pavement Condition Report to determine the
roads with the highest needs and the associated type of rehabilitation/maintenance necessary.
The projects are designed and then advertised for construction to local contractors and in plan rooms
throughout California for a 30 day period. Bids are opened and the contract is awarded to the lowest
responsive bidder. Contracts are approved by Council, if necessary, per the City’s purchasing policy.
The contracts are then signed and bonds and insurance provided by the Contractor. Construction
begins and City staff provides project inspection and oversight. Once the project is ready to go to bid,
it is approximately 60 to 90 days before construction may begin.
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DATE: 12/14/15
ATTACHMENT: 1
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Executive Summary
(continued)
Expenditures (continued)
As a result, $6,575 was spent on projects during the 2014-2015 fiscal year, which included pre-
construction costs for both the Honda Avenue and Alamo Avenue projects. These projects were
begun in fiscal year 2014-2015 and completed in fiscal year 2015-2016.
During the spring and summer of 2015, rehabilitation projects on Alamo Avenue and Honda Avenue
were designed, bid and constructed with Measure F-14 funding. These two roadway segments were
chosen as projects to begin roadway repairs as soon as possible after the City began collecting the
new sales tax on April 1, 2015.
Work on Alamo Avenue between Rosario and Barrenda Avenues included milling the roadway edges
and overlaying the full street width with a new 2” layer of asphalt concrete. Prior to this project, the
Pavement Condition Index (PCI) of Alamo was 16, and the roadway was severely weathered and
distressed. This section of Alamo Avenue was considered a candidate for rehabilitation at this time
due to the expected effectiveness of using a moderately priced treatment method to significantly
improve PCI. Pavement rehabilitation of Alamo Avenue is expected to extend the life of the roadway
pavement by 12 years. Michael Frederick Paving, Inc. of Atascadero was the selected contractor.
Work on Honda Avenue between Barrenda Avenue and Traffic Way included milling and overlaying
the full street width with a new 2” layer of asphalt concrete. Prior to this project, the Pavement
Condition Index (PCI) of Alamo was 62, and the roadway was moderately weathered and distressed.
This section of Honda Avenue was considered a candidate for rehabilitation at this time since the PCI
was nearing a “break point”, below which a more expensive treatment method would likely have
become necessary. Pavement rehabilitation of Alamo Avenue is expected to extend the life of the
roadway pavement by 15 years. Souza Construction, Inc. of San Luis Obispo was the selected
contractor.
Although construction did not take place until July and August, (fiscal year 2015/2016), there is
always up-front time and effort spent before any construction starts in testing, engineering design,
preparation of construction plans and specifications, project bidding, and contract award. This
preconstruction work was completed for both Alamo and Honda projects prior to the end of Fiscal
Year 2014/2015.
Fund Balance
The amount of $465,960 remained in the Measure F-14 Sales Tax Projects Fund at the end of the
fiscal year and will carry forward to the 2015-2016 fiscal year.
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DATE: 12/14/15
ATTACHMENT: 1
CITY OF ATASCADERO
MEASURE F-14 SALES TAX PROJECTS FUND*
FINANCIAL STATEMENTS (Unaudited)
June 30, 2015
*This fund is a sub-account of the General Fund and will be included with the General Fund audited financial statements.
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2015
ASSETS
Cash and investments 99,994$
Receivables:
Due from State of California 365,923
Interest receivable 43
Total assets 465,960
FUND BALANCE
Fund balance:
Restricted 465,960
Total fund balance 465,960$
*This fund is a sub-account of the General Fund and will be included with the General Fund audited financial statements.
CITY OF ATASCADERO
BALANCE SHEET (Unaudited)
MEASURE F-14 SALES TAX PROJECTS FUND*
June 30, 2015
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DATE: 12/14/15
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2015
Revenues:
Sales tax 472,278$
Interest 257
Total revenues 472,535
Expenditures:
Capital Outlay:
Honda Avenue 3,287
Alamo Avenue 3,288
Total expenditures 6,575
465,960
465,960
Fund balance - June 30, 2014 -
Fund balance - June 30, 2015 465,960$
*This fund is a sub-account of the General Fund and will be included with the General Fund audited financial statements.
Excess of revenues over expenditures
Net change in fund balance
MEASURE F-14 SALES TAX PROJECTS FUND*
CITY OF ATASCADERO
For the Fiscal Year Ended June 30, 2015
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND BALANCE (Unaudited)
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Sales Check Check
Month Date Amount
April 2015 6/25/2015 106,353.97$
May 2015 7/15/2015 106,300.00
June 2015 8/19/2015 141,700.00
Quarterly True-Up 9/24/2015 117,923.61
Total Revenue 472,277.58$
Measure F-14 Sales Tax Revenue Summary
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