HomeMy WebLinkAbout011017 - C2a Annual Road Report FY 2015-2016
City of Atascadero
Citizens’ Sales Tax Oversight Committee
Annual Road Report
Fiscal Year 2015-2016
ITEM NUMBER: C-2
DATE: 01/10/17
ATTACHMENT: 1
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City of Atascadero
ELECTED OFFICIALS
Tom O’Malley, Mayor
Heather Moreno, Mayor Pro Tempore Bob Kelley, Council Member
Roberta Fonzi, Council Member Brian Sturtevant, Council Member
Marcia McClure Torgerson, City Clerk
Gere W. Sibbach, City Treasurer
CITIZENS’ SALES TAX OVERSIGHT COMMITTEE MEMBERS
Bill Hatch, Atascadero Kiwanis, Chairperson
Grenda Ernst, Friends of the Atascadero Library
Andrea Greenaway, Atascadero Veterans Memorial Foundation
Kathe Hustace, Atascadero Association of Realtors
Robert “Grigger” Jones, Atascadero Chamber of Commerce
Jerry Martin, Moose Lodge #2067
Carol Simonin, Quota International
Chuck Ward, At-Large
Michael Shaw, At-Large
Measure F-14 Sales Tax Projects Fund*
Executive Summary………………………………………………………………………………………………….1
Financial Statements………………………………………………………………………………4
Certification of Citizens' Sales Tax Oversight Committee Chairperson………………………………5
Balance Sheet…………………………………………………………………………………………...…………………………..6
Statement of Revenues, Expenses, and Changes in Fund Balance………………………………………………...……...………………………………………..7
Revenues
Summary………………………...………………………………………………………………………………8
Revenues from State of California……………………………………………………………………………9
Honda Avenue Pavement Project Information………………………………………………..22
Alamo Avenue Pavement Project Information………………………………………………..28
Pavement Maintenance Projects Information…………………………………………………………………..35
Pavement Rehabilitation Projects Information………………………………………………..52
*This fund is a sub-account of the General Fund and will be included with the General Fund audited financial statements.
CITY OF ATASCADERO
TABLE OF CONTENTS
June 30, 2016
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Executive Summary
Revenues
In November 2014, Atascadero voters approved Sales Tax Measure F-14, increasing the City sales tax
rate by 0.5% from 7.5% to 8%. The additional half percent sales tax revenue is the subject of this
Annual Report.
Retailers within the City limits of Atascadero began collecting the approved 8% sales tax on April 1,
2015. These retailers are required to submit sales tax revenues directly to the State of California Board
of Equalization (BOE) on a monthly, quarterly, or annual reporting basis (as determined by the State).
After the State BOE has processed the payments and reports from the Retailers, the State BOE remits
payment to the City. The City generally receives these payments from the State BOE about 60 days
after the end of the month in which the sales took place.
Although the flow of the cash does take extra time to get to the City’s account, the sales tax revenue is
counted in the period when the sales took place. For example, the City received the first sales tax
payment of the fiscal year, $112,800, from the State BOE in late September 2015 for the sales that
took place during the month of July 2015. The City counts that as July revenue, although it was received
much later.
The total Measure F-14 Sales Tax Revenue that was earned for the period July 2015 – June 2016 was
$2,095,116.
Expenditures
Expenditures for repairing and maintaining neighborhood roads and other roadways involve a process
designed to provide transparency and fairness. The City has implemented a “Critical Point
Management” methodology. This methodology selects roads which can have their useful life extended
the longest with cost effective maintenance and less expensive repairs.
Once selected, the projects are designed and then advertised for construction to local contractors and
in plan rooms throughout California for a 30 day period. Bids are opened and the contract is awarded
to the lowest responsive bidder. Contracts are approved by Council, if necessary, per the City’s
purchasing policy. The contracts are then signed and bonds and insurance provided by the Contractor.
Construction begins and City staff provides project inspection and oversight. Once the project is ready
to go to bid, it is approximately 60 to 90 days before construction begins.
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Executive Summary
(continued)
Expenditures (continued)
As a result, $217,962 was spent on projects during the 2015-2016 fiscal year. This included
construction costs for both the Honda Avenue and Alamo Avenue projects, and preconstruction costs
for the 2015-2016 Maintenance and Rehabilitation Projects. The 2015-2016 Maintenance and
Rehabilitation projects were begun in fiscal year 2015-2016 but will be constructed in fiscal year 2016-
2017.
During July and August of 2015, rehabilitation projects on Alamo Avenue and Honda Avenue were
constructed with Measure F-14 funding. These two roadway segments were chosen as projects to
begin roadway repairs as soon as possible after the City began collecting the new sales tax on April 1,
2015. During 2015-2016 a total of $36,893 was spent on Alamo Avenue construction costs, and
$37,809 was spent on Honda Avenue construction.
Work on Alamo Avenue between Rosario and Barrenda Avenues included milling the roadway edges
and overlaying the full street width with a new 2” layer of asphalt concrete. Prior to this project, the
Pavement Condition Index (PCI) of Alamo was 16, and the roadway was severely weathered and
distressed. This section of Alamo Avenue was considered a candidate for rehabilitation at this time
due to the expected effectiveness of using a moderately priced treatment method to significantly
improve PCI. Pavement rehabilitation of Alamo Avenue is expected to extend the life of the roadway
pavement by 12 years and has increased the PCI to 100. Michael Frederick Paving, Inc. of Atascadero
was the selected contractor.
Work on Honda Avenue between Barrenda Avenue and Traffic Way included milling and overlaying the
full street width with a new 2” layer of asphalt concrete. Prior to this project, the Pavement Condition
Index (PCI) of Honda was 62, and the roadway was moderately weathered and distressed. This section
of Honda Avenue was considered a candidate for rehabilitation at this time since the PCI was nearing
a “break point”, below which a more expensive treatment method would likely have become necessary.
Pavement rehabilitation of Honda Avenue is expected to extend the life of the roadway pavement by
15 years and has increased the PCI to 100. Souza Construction, Inc. of San Luis Obispo was the
selected contractor.
Also completed during 2015-2016 was the testing, engineering design and preparation of construction
plans for the Fiscal Year 2015-2016 projects. These projects include the following street segments:
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Executive Summary
(continued)
Maintenance Projects
1. Arena Road from San Benito Road to San Anselmo Road
2. Arena Road from San Anselmo Road to Yerba Avenue
3. Castano Avenue from Curbaril Avenue to Palomar Avenue
4. San Vicente Avenue from San Jacinto Avenue to North End
5. Yerba Avenue from Estrada Avenue to Dolores Avenue
Rehabilitation Projects
1. Cascabel Road from North End to Santa Lucia Road
2. Los Gatos Road from Santa Lucia Road to San Marcos Road
3. San Andres Avenue from Santa Lucia Road to San Marcos Road
4. San Clemente Avenue from Portola Road to San Marcos East
5. Valle Avenue from Curbaril Avenue to Palomar Avenue
Preconstruction work for both the Maintenance and Rehabilitation projects was completed prior to the
end of Fiscal Year 2015/2016. Preconstruction work consists of testing, engineering design, preparation
of construction plans and specifications, project bidding, and contract award. Construction began in
July and August 2016 (fiscal year 2016/2017).
For the Maintenance Projects, City Staff completed design documents internally. Total expenditures
associated with the pavement testing and design of the Maintenance Projects were $10,713.
For the Rehabilitation Projects, the City contracted with Earth Systems Pacific to complete the
Pavement Testing and Recommendations Report. Engineering Design Services were completed by
Rick Engineering Company. Total expenditures associated with the testing and design of the
Rehabilitation Projects were $132,547.
Construction of the 2015-2016 Maintenance Projects was completed in October 2016 and construction
of the Rehabilitation Projects is currently ongoing.
Fund Balance
The amount of $2,373,900 remained in the Measure F-14 Sales Tax Projects Fund at the end of the
fiscal year and will carry forward to the 2016-2017 fiscal year.
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CITY OF ATASCADERO
MEASURE F-14 SALES TAX PROJECTS FUND*
FINANCIAL STATEMENTS (Unaudited)
June 30, 2016
*This fund is a sub-account of the General Fund and will be included with the General Fund audited financial statements.
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2016 2015
ASSETS
Cash and investments 2,049,221$ 99,994$
Receivables:
Due from State of California 426,855 365,923
Interest receivable 3,317 43
Total assets 2,479,393 465,960
LIABILITIES
Accounts payable 105,493 -
Total liabilities 105,493 -
FUND BALANCE
Restricted 2,373,900 465,960
Total fund balance 2,373,900$ 465,960$
*This fund is a sub-account of the General Fund and will be included with the General Fund audited financial statements.
CITY OF ATASCADERO
BALANCE SHEET (Unaudited)
MEASURE F-14 SALES TAX PROJECTS FUND*
June 30, 2016 and 2015
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2016 2015
Revenues:
Sales tax 2,095,116$ 472,278$
Use of money and property 30,786 257
Total revenues 2,125,902 472,535
Expenditures:
Capital Outlay:
Honda Avenue 37,809 3,287
Alamo Avenue 36,893 3,288
Pavement Maintenance Projects 10,713 -
Pavement Rehabilitation Projects 132,547 -
Total expenditures 217,962 6,575
1,907,940 465,960
Fund balance - beginning of fiscal year 465,960 -
Fund balance - end of fiscal year 2,373,900$ 465,960$
*This fund is a sub-account of the General Fund and will be included with the General Fund in the City's audited financial statements.
Net change in fund balance
MEASURE F-14 SALES TAX PROJECTS FUND*
CITY OF ATASCADERO
For the Fiscal Years Ended June 30, 2016 and 2015
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND BALANCE (Unaudited)
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Sales Check Check
Month Date Amount
July 2015 9/24/2015 112,800.00$
August 2015 10/21/2015 112,800.00
September 2015 11/18/2015 150,400.00
Quarterly True-Up 12/24/2015 149,456.78
October 2015 12/24/2015 134,600.00
November 2015 1/20/2016 134,600.00
December 2015 2/17/2016 179,400.00
Quarterly True-Up 3/25/2016 92,511.04
January 2016 3/25/2016 116,500.00
February 2016 4/20/2016 116,500.00
March 2016 5/18/2016 155,300.00
Quarterly True-Up 6/24/2016 81,793.33
April 2016 6/24/2016 131,600.00
May 2016 7/20/2016 131,600.00
June 2016 8/17/2016 175,400.00
Quarterly True-Up 9/23/2016 119,854.87
Total Revenue 2,095,116.02$
Measure F-14 Sales Tax Revenue Summary
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