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HomeMy WebLinkAboutResolution 31-95 RESOLUTION NO. 31-95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO TO ADOPT A REVISED INTERIM INVESTMENT POLICY WHEREAS, The City of Atascadero was required by state law to adopt an Annual City Investment Policy for idle funds; and WHEREAS, To maintain consistency and in accordance with Section 10.0 of the previous policy set forth in Resolution No. 144-93; and WHEREAS, It is the responsibility of the City Treasurer to propose such a policy as well as it is an indication of good business sense and prudent practice. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Atascadero does hereby adopt the attached revised Interim Investment Policy (Exhibit "A") to be followed by the City Treasurer and the Finance Director in the investment of the City's idle funds. On Motion by Councilmember Highland , seconded by Councilmember Carden , the foregoing resolution is hereby adopted on the following roll-call vote: AYES: Councilmembers Carden, Highland, Johnson, Luna and Mayor Bewley NOES: None ABSENT: None ADOPTED: May 23, 1995 ATTEST: CITY OF ATASCADERO By: ` LEE PRICE, Coy Clerk R. DAVID BEWLEY, Mayo APPROVED AS TO FORM: ART ER R. MON NDO City Attorney APPROVED AS TO CONTENT: MURIEL C. KORBA, City Treasurer Resolution No. 31-95 EXHIBIT "A" Page 1 CITY OF ATASCADERO STATEMENT OF INVESTMENT POLICY 1 .0 POLICY It is the policy of the City of Atascadero to invest public funds in a manner which will provide the maximum security while meeting the daily cash flow demands of the City of Atascadero and conforming to all state, county and local statutes governing the investment of public funds -- safety, liquidity and yield (SLY). 2.0 SCOPE This investment policy applies to all financial assets of the City of Atascadero. These funds are accounted for in the City of Atascadero's Compre- hensive Annual Financial Report and include: 2.1 Funds 2.1 .1 General Fund 2.1 .2 Special Revenue Funds 2.1 .3 Capital Project Funds 2.1 .4 Enterprise Funds 2.1 .5 Trust and Agency Funds 2.1 .6 Retirement/Pension Funds 2.1 .7 Any new funds unless specifically exempted. 3.0 PRUDENCE - Civil Code #2261 Investments shall be made with judgment and care--under circumstances then prevailing--which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation but for investment, considering the safety of their capital and the income to be derived, as well as the risk inherent in these investments. 3.1 The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appro- priate action is taken to control adverse developments. 4.0 DELEGATION OF AUTHORITY - Per Government Code #53607 Resolution No. 31-95 EXHIBIT "A" Page 2 4.1 All solicitations for investments shall be made to and through the City Treasurer. 4.2 All brokers/dealers must have an application on file that has been previously approved before any investment can be made through them. 4.3 Two signatures shall be required for any purchase of C.D.'s or other type of investment, except LAIF. The two signatures shall be that of City Treasurer and Finance Director. If the latter is unavailable, the City Manager may substitute. 4.4 Any out-of-state investment shall require consultation with and approval of the City Attorney. State laws differ and additional requirements may be appropri- ate for the safety of any investment. 5.0 REPORTING 5.1 The Treasurer shall submit a monthly investment report to the City Council. This report will include all required elements of the monthly report as prescribed by California Government Code Section 41001 . Required elements of the monthly report: 5.1 .1 Type of Investment 5.1 .2 Institution 5.1 .3 Date of Maturity 5.1 .4 Amount of Deposit or Cost of the Security 5.1 .5 Current market value of securities with maturity in excess of 12 months. 5.1 .6 Rate of Interest 5.1 .7 Statement relating the report to the Statement of Investment Policy. 5.1 .8 Statement that there are sufficient funds to meet the next 30 days obligations. 5.1 .9 Effective January 1 , 1991 accrued Interest as prescribed by the California Government Code Section 53646. 6.0 SAFEKEEPING AND CUSTODY All security transactions entered into by the City of Atascadero, including collateral for repurchase agreements, shall be conducted on a delivery-versus- payment (DVP) basis. Securities will be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts. Resolution No. 31-95 EXHIBIT "A" Page 3 7.0 DIVERSIFICATION The City of Atascadero will diversify its investments by security type and institution. With the exceptions of U.S. Treasury securities and authorized pools-- State LAIF, in which no more than three (3) months of the projected cash flow needs, excluding the separate TRANs repayment account, may be placed--no more than 10% of the City of Atascadero's total investment portfolio will be invested in a single security type or with a single financial institution. U.S. Treasury securities will have a minimum of seven (7) days and not more than six (6) months maturity. 7.1 Permitted investments/deposits--as allowed by State law Securities of the U.S. Government Certificates of Deposits Negotiable Certificates of Deposit Bankers Acceptances Commercial Paper Local Agency Investment Fund (State Pool) Passbook Deposits Repurchase Agreement Reverse Repurchase Agreements 7.2 Competitive Bids-Purchase and sale of securities should be made on the basis of competitive offers and bids when practical. 7.3 Purchases shall be made only with corporations in a rating category of "A" or its equivalent or better by a nationally recognized rating service. 8.0 MAXIMUM MATURITIES To the extent possible, the City of Atascadero will attempt to match its investments with anticipated cash flow requirements. Unless matched to a speci- fic cash flow, the City of Atascadero will not directly invest in securities maturing more than one (1) year from the date of purchase. 9.0 PERFORMANCE EVALUATION AND OPERATIONS AUDIT An in-depth presentation to the City Council regarding the City's investments shall occur annually. 9.1 An investment committee will be formed to evaluate and recommend investments. This committee will consist of members of the Finance Committee and a member-at-large. The member-at-large must be experienced in institutional trading practices and familiar with the California Government Code related to Resolution No. 31-95 EXHIBIT "A" Page 4 investments, as well as experienced in the precautions appropriate to public sector investments and shall be required to familiarize themselves with City investment objectives and contraints. 10.0 INTERNAL CONTROL 10.1 A system of internal control shall be established and documented in writing. The controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City of Atascadero. Controls deemed most important include: control of collusion, separa- tion of duties, separating transaction authority from accounting and recordkeeping, custodial safekeeping, clear delegation of authority, specific limitations regarding securities; losses and remedial action, written confirmation of telephone transac- tions, minimizing the number of authorized Investment Officials, documentation of transactions, strategies and code of ethics standards. 11 .0 POLICY ADOPTION CHANGES AND UPDATES The Investment Policy shall be adopted by resolution of the City Council. The policy shall be reviewed within the first quarter of the new fiscal year by the Finance Committee and the City Council to ensure the policy's consistency with the overall objectives of preservation of principal, liquidity and return, as well as its relevance to current law, financial and economic trends. Any modifications to the policy must be approved by the City Council. MURIEL C. KORBA, City Treasurer City of Atascadero