HomeMy WebLinkAboutCC_2021-07-13_MinutesCITY OF ATASCADERO
CITY COUNCIL
MINUTES
Tuesday, July 13, 2021
City Hall Council Chambers, 4th floor
6500 Palma Avenue, Atascadero, California
City Council Closed Session: 5:00 P.M.
City Council Regular Session: 6:00 P.M.
COUNCIL CLOSED SESSION: 5:00 P.M.
Mayor Moreno called Closed Session to order at 5:04 p.m.
1. ROLL CALL
Present: By Teleconference - Council Members Bourbeau, Dariz and Funk,
Mayor Pro Tem Newsom, and Mayor Moreno
Absent: None
Others Present: None
Staff Present: By Teleconference — City Manager Rachelle Rickard, Administrative
Services Director Jeri Rangel, Deputy City Manager/City Clerk Lara
Christensen, and IT Manager Luke Knight
2. CLOSED SESSION -- PUBLIC COMMENT — None
3. COUNCIL LEAVES TO BEGIN CLOSED SESSION
IT Manager Luke Knight did not attend this portion of the meeting.
4. CLOSED SESSION -- CALL TO ORDER
Atascadero City Council
July 13, 2021
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a. Conference with Real Property Negotiators (Govt. Code 54956.8)
Real Property: 6009 Del Rio Road (APN 049141038 — City Property), 2000
Ramona Road (APN 049141039 — City Property), 2455 EI Camino Real
(APN 049151056 — People Self Help Housing Property), 6105 Olmeda
Avenue (APN 029091001 — State of California Property), Atascadero,
California, 93422
Agency Negotiator: Rachelle Rickard, City Manager
Negotiating Parties: People Self Help Housing and State of California
Subject of Negotiations: Purchase price and/or terms of payment.
b. Conference with Labor Negotiators (Govt. Code Sec. 54957.6)
Agency designated representatives: Rachelle Rickard, City Manager
Employee Organizations: Atascadero Professional Firefighters, Local 3600;
Atascadero Police Association; Service Employees International Union,
Local 620; Mid-Management/Professional Employees; Non -Represented
Professional and Management Workers and Confidential Employees
5. CLOSED SESSION —ADJOURNMENT
6. COUNCIL RETURNS
7. CLOSED SESSION — REPORT
City Attorney Pierik reported that there was no reportable action from Closed Session on
June 22, 2021.
Mayor Moreno noted that more time would be needed to complete the discussion on the
Closed Session items and that Council would be recessing Closed Session until after the
close of Regular Session.
REGULAR SESSION — CALL TO ORDER: 6:00 P.M.
Mayor Moreno called the meeting to order at 6:01 p.m. and Council Member Dariz led the
Pledge of Allegiance.
ROLL CALL:
Present: By Teleconference - Council Members Bourbeau, Dariz and Funk,
Mayor Pro Tem Newsom, and Mayor Moreno
Absent: None
Others Present: None
Staff Present: By Teleconference — City Manager Rachelle Rickard, Administrative
Services Director Jeri Rangel, Community Development Director Phil
Dunsmore, Public Works Director Nick DeBar, City Attorney Brian Pierik,
Deputy City Manager/City Clerk Lara Christensen, Deputy Community
Development Director Loreli Cappel and IT Manager Luke Knight
Atascadero City Council
July 13, 2021
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APPROVAL OF AGENDA:
MOTION: By Council Member Funk and seconded by Council Member Bourbeau to:
1. Approve this agenda; and,
2. Waive the reading in full of all ordinances appearing on this
agenda, and the titles of the ordinances will be read aloud by
the City Clerk at the first reading, after the motion and before
the City Council votes.
Motion passed 5:0 by a roll -call vote.
PRESENTATIONS:
1. Proclamation declaring July 2021 as Parks Make Life Better month
The Council presented the Proclamation to Recreation Supervisor Jennifer Fanning.
A. CONSENT CALENDAR:
1. City Council Draft Action Minutes — June 22, 2021
• Recommendation: Council approve the June 22, 2021 Draft City Council
Regular Meeting Minutes. [City Clerk]
2. Approve Parcel Map AT 19-0052 (7850 Curbaril Avenue)
• Fiscal Impact: None.
• Recommendations: Council:
1. Approve Parcel Map AT 19-0052.
2. Accept, on behalf of the public, the offer of dedication for a six-foot Public
Utility Easement. [Public Works]
Memorandum of Understandina for Service Emplovees International Union
Local 620
• Fiscal Impact: Changes to the MOU will result in an estimated $256,000 cost
increase for 2021-2022, another $144,000 for FY 2022-2023 and another
$138,000 for FY 2023-2024 and thereafter. These costs are budgeted as part
of the 2021-2023 adopted budget.
• Recommendation: Council approve the Memorandum of Understanding for
Service Employees International Union Local 620. [City Manager]
4. Property Acquisitions from M P Annex, LLC — Del Rio Road (a) US 101
Interchange Improvements Prosect
• Fiscal Impact: Adopting the Draft Resolution will result in payment of $70,200
to M P Annex, LLC for the acquisition of the additional right-of-way and wall
maintenance easement. This expenditure, along with closing costs, is included
in the adopted Budget as part of the Del Rio Road at US 101 Interchange
Improvements project and is funded by the Circulation System Fees Fund.
• Recommendation: Council adopt Draft Resolution approving compensation
payment and a right-of-way agreement with escrow instructions for property
acquisitions with M P Annex, LLC (APNs 049-131-050 and 049-131-083) for
Del Rio Road and EI Camino Real improvements in the vicinity of US 101
interchange project. [Public Works]
Atascadero City Council
July 13, 2021
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Central Coast Regional Pre -Approved Accessory Dwelling Unit Project
Contract Award _
• Fiscal Impact: Award of the contract will use $158,300 in budgeted Assembly Bill
101 REAP Regional Grant funds. Staff time costs associated with management
of this contract and project are anticipated to be covered by the regional REAP
funding allocation, not to exceed the total grant award of $181,000.
• Recommendation: Council authorize the City Manager to execute a contract
for $158,300.00 with Workbench, Inc. to provide planning consultant services
for the preparation of the Central Coast Regional Pre -Approved Accessory
Dwelling Unit Project. [Community Development]
MOTION: By Council Member Dariz and seconded by Council Member
Bourbeau to approve the Consent Calendar with corrections noted
to Consent Calendar Item #A-1. (#A-3: Contract No. 2021-018)
(#A-4: Resolution No. 2021-060) (#A-5: Contract No. 2021-019)
Motion passed 5:0 by a roll -call vote.
UPDATES FROM THE CITY MANAGER:
City Manager Rachelle Rickard gave an update on projects and issues within the City.
COMMUNITY FORUM:
The following citizens spoke by telephone or through the webinar on this item: None.
Mayor Moreno closed the COMMUNITY FORUM period.
B. PUBLIC HEARINGS:
Community Facilities District 2005-1 Annexation No. 23
• Fiscal Impact: Assessments are estimated to be between $45,000 - $47,000
annually beginning in fiscal year 2022-2023, and adjusted each year for
inflation. Deed restricted affordable units are exempt from the special tax.
• Recommendations: Council:
1. Conduct the public hearing for the proposed annexation.
2. Adopt Draft Resolution A; authorizing the territory identified in City Council
Resolution 2021-030 to be annexed into Community Facilities District No.
2005-1, authorizing the levy of a special tax and submitting the levy of a
special tax to qualified electors.
3. Direct the City Clerk to conduct a landowner vote of annexation and collect
and count the ballots.
Council to recess until ballots are counted
4. Adopt Draft Resolution B, declaring the results of a special annexation
landowner election, determining the validity of prior proceedings and
directing the recording of an amendment to the notice of special tax lien.
Atascadero City Council
July 13, 2021
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5. Introduce for first reading, by title only, Draft Ordinance, authorizing the levy
of special taxes in Community Facilities District 2005-1 for certain annexation
territory identified as Annexation No. 23. [Community Development]
Ex Parte Communications
The Council Members reported having no communications on this item.
Community Development Director Dunsmore gave the staff report and answered questions
from the Council.
PUBLIC COMMENT:
The following citizens spoke by telephone or through the webinar on this item: None.
Mayor Moreno closed the Public Comment period.
MOTION: By Mayor Pro Tem Newsom and seconded by Council Member Funk to:
1. Adopt Resolution No. 2021-061; authorizing the territory identified
in City Council Resolution 2021-030 to be annexed into Community
Facilities District No. 2005-1, authorizing the levy of a special tax
and submitting the levy of a special tax to qualified electors.
2. Direct the City Clerk to conduct a landowner vote of annexation
and collect and count the ballots.
Motion passed 5:0 by a roll -call vote.
Deputy City Manager/City Clerk Christensen announced that four votes (one ballot) were
received and were all in favor.
MOTION: By Council Member Bourbeau and seconded by Council Member
Funk to:
1. Adopt Resolution No. 2021-062, declaring the results of a
special annexation landowner election, determining the
validity of prior proceedings and directing the recording of an
amendment to the notice of special tax lien.
2. Introduce for first reading, by title only, Draft Ordinance,
authorizing the levy of special taxes in Community Facilities
District 2005-1 for certain annexation territory identified as
Annexation No. 23.
Deputy City Manager/City Clerk Christensen read the title of the Ordinance:
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF ATASCADERO, CALIFORNIA, AUTHORIZING THE LEVY OF
SPECIAL TAXES IN COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC
SERVICES), INCLUDING CERTAIN ANNEXATION TERRITORY
Motion passed 5:0 by a roll -call vote.
Atascadero City Council
July 13, 2021
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C. MANAGEMENT REPORTS:
1. Pickleball Courts at Colony Park Construction Award
• Fiscal Impact: Award of the bid to Kirk Construction will result in the
expenditure of $173,143 and a potential total project cost of $240,000.
Funding sources are expected to include $150,000 in Parkland Facilities
Impact Fees, $30,000 in donations from the Atascadero Pickleball Club and
$60,000 in funds to be identified by the Council at the meeting.
• Recommendations: Council:
1. Reject the bid protest of R. Burke Corporation and award a contract to Kirk
Construction for $173,143 to construct the Pickleball Courts at Colony Park
Project and authorize the City Manager to execute the contract on behalf
of the City Council.
2. Discuss and direct staff on desired alternative for funding sources for
amounts exceeding appropriated amount for the Pickleball Courts at
Colony Park Project.
3. Authorize the Director of Administrative Services to appropriate $60,000
for the Pickleball Courts at Colony Park Project from a funding source to
be identified. [Public Works]
Public Works Director DeBar gave the staff report and answered questions from the Council.
PUBLIC COMMENT:
The following citizens spoke by telephone or through the webinar on this item: Barbara Sims
and Geoff Auslen
Mayor Moreno closed the Public Comment period.
MOTION: By Council Member Dariz and seconded by Council Member Funk to
reject the bid protest of R. Burke Corporation and award a contract
to Kirk Construction for $173,143 to construct the Pickleball Courts
at Colony Park Project and authorize the City Manager to execute the
contract on behalf of the City Council.
Motion passed 5:0 by a roll -call vote.
MOTION: By Mayor Moreno and seconded by Council Member Funk to:
1. Authorize the Director of Administrative Services to appropriate
$60,000 for the Pickleball Courts at Colony Park Project as follows:
a. Appropriate $45,770 in Parkland Facilities Fees
covering construction contingency of $34,030 and
50/50 split of remaining fund shortfall of $11,740
b. Appropriate $14,240 from donations covering
payment for MidCoast of $2,500 and 50/50 split of
remaining fund shortfall of $11,740
2. Authorize City Manager to draft and execute an agreement with the
Pickleball Club for the 50/50 split of the remaining fund shortfall
between the Pickleball Club and the City and require payment of
$30,000 by the Pickleball Club prior to the signing of the contract.
Motion passed 5:0 by a roll -call vote.
Atascadero City Council
July 13, 2021
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2. Del Rio Ranch General Plan. Zoning Map. and Specific Plan Amendments
and Master Plan of Development (AMND21-0020)
• Fiscal Impact: The proposed project is a large scale retail and lodging focused
development which is expected to bring in significant revenues, especially to
lodging uses. The development is required to annex into the city-wide CFD.
With annexation into the CFD, overall, the project will be fiscally positive.
• Recommendation: Council adopt on second reading, by title only, Draft Ordinance
approving a Zoning Map Amendment and amendments to the Del Rio Road
Commercial Area Specific Plan, based on findings. [Community Development]
Deputy City Manager/City Clerk Christensen briefed the City Council on the staff report.
PUBLIC COMMENT:
The following citizens spoke by telephone or through the webinar on this item: None
Mayor Moreno closed the Public Comment period.
MOTION: By Council Member Funk and seconded by Mayor Pro Tem Newsom
to adopt on second reading, by title only, Ordinance No. 648 approving
a Zoning Map Amendment and amendments to the Del Rio Road
Commercial Area Specific Plan, based on findings.
Motion passed 5:0 by a roll -call vote.
3. General Plan Update Preliminary Discussion (GPA21-0067)
• Fiscal Impact: The City has budgeted $450,000 for FY 2021-22 and $635,000
for FY 2022-23. Staff will be continuing to seek grant funding opportunities to
cover project costs.
• Recommendation: Council receive report on the overview of the upcoming
Citywide General Plan update. [Community Development]
Deputy Community Development Director Loreli Cappel gave the staff report and answered
questions from the Council.
PUBLIC COMMENT:
The following citizens spoke by telephone or through the webinar on this item: Randy
Lawrence
Mayor Moreno closed the Public Comment period.
The Council received and filed the report.
Mayor Moreno recessed the meeting at 8:22 p.m.
Mayor Moreno reconvened the meeting with all present at 8:30 p.m.
Atascadero City Council
July 13, 2021
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4. Improvement and Reimbursement Agreement with M P Annex, LLC — Del
Rio Road (ED US 101 Interchange Improvements Project
• Fiscal Impact: The latest cost estimate for the Reimbursable Improvements is
$733,000 and includes a 20% contingency. Actual costs will be based on
actual work completed, similar to many City capital improvement projects, and
is anticipated not to exceed this amount. This work and related expenditures
were planned to be part of the Del Rio Road and EI Camino Real
Improvements in the vicinity of US 101 Interchange Project. This expenditure
is included in the adopted Budget as part of the Del Rio Road at US 101
Interchange Improvements project and is funded by the Circulation System
Fees Fund.
• Recommendation: Council approve the Improvement and Reimbursement
Agreement with M P Annex, LLC to construct a portion of the Del Rio Road
and EI Camino Real Improvements in the vicinity of US 101 Interchange
Project. [Public Works]
Public Works Director DeBar gave the staff report and answered questions from the Council.
PUBLIC COMMENT:
The following citizens spoke by telephone or through the webinar on this item: Geoff Auslen
Mayor Moreno closed the Public Comment period.
MOTION: By Council Member Bourbeau and seconded by Council Member
Funk to approve the Improvement and Reimbursement Agreement
with M P Annex, LLC to construct a portion of the Del Rio Road and
EI Camino Real Improvements in the vicinity of US 101 Interchange
Project (Contract No. 2021-020).
Motion passed 5:0 by a roll -call vote.
D. COUNCIL ANNOUNCEMENTS AND COMMITTEE REPORTS:
The following Council Members made brief announcements and gave brief update reports
on their committees since their last Council meeting:
Mayor Pro Tem Newsom
1. Design Review Committee
Council Member Bourbeau
1. Integrated Waste Management Authority (IWMA)
Council Member Funk
1. Atascadero Basin Ground Water Sustainability Agency (GSA)
2. Design Review Committee
3. Homeless Services Oversight Council
E. INDIVIDUAL DETERMINATION AND / OR ACTION: None.
Atascadero City Council
July 13, 2021
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F. ADJOURN
Mayor Moreno recessed the Regular Meeting at 8:55 p.m. and reconvened the Closed
Session Meeting at 9:00 p.m.
The meeting was adjourned at 9:45 pm; no reportable action.
MINUTES PREPARED BY:
APPROVED: August 10, 2021
Atascadero City Council
July 13, 2021
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