HomeMy WebLinkAbout2016-2017 Mgmt and Confidential redline.a2016.10.11
ITEM NUMBER: A-3
DATE: 10/11/16
ATTACHMENT: 3
DRAFT RESOLUTION
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ATASCADERO ESTABLISHING THE COMPENSATION AND
BENEFIT PLAN FOR NON-REPRESENTED PROFESSIONAL AND
MANAGEMENT WORKERS AND CONFIDENTIAL EMPLOYEES,
EFFECTIVE JULY 1, 2015 2016 – JUNE 30, 20162017
WHEREAS, the Government Code of the State of California prescribes a procedure for
discussing and resolving matters regarding wages, hours and other terms and conditions of
employment; and
WHEREAS, the City Personnel System Rules provided for a Compensation Plan; and
WHEREAS, the City desires to set forth salaries and benefits for Non-Represented
Professional and Management workers and Confidential employees;
WHEREAS, the City Council adopted Resolution 2014-0512015-078 on July 8,
2014October 27, 2015 establishing the compensation and benefit plan for Non-Represented
Professional and Management workers and Confidential employees;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Atascadero that all prior Resolutions for Non-Represented employees are repealed; and the
Professional and Management workers and Confidential employees Compensation and Benefit
Plan is hereby established as follows:
Positions
The following positions are included in this Resolution. The City Manager and Department
Heads have individual employment agreements defining other terms and conditions of
employment not described herein.
Executive Management Positions
Administrative Services Director
Deputy City Manager
City Manager
Community Development Director
Fire Chief
Police Chief
Public Works Director
ITEM NUMBER: A-3
DATE: 10/11/16
ATTACHMENT: 3
Management Positions
Deputy Administrative Services Director
Deputy Community Development Director
Deputy Public Works Director
Information Technology Manager
Police Commander
Zoo Director
Confidential (Includes only designated positions within the classifications)
Accounting Specialist
Administrative Assistant
Finance Technician
Management Analyst I
Personnel Specialist
Salaries
This one (1) year resolution shall provide salary increases according to the following formula
and schedule:
Effective July 1, 2015 2016 all positions covered by this resolution shall receive a 2.0% (two
percent) salary increase.
Effective July 1, 2015, in addition to the 2.0% salary increase provided to all positions, the
following positions shall also receive a 5% (five percent) inequity adjustment:
Deputy Community Development Director
Information Technology Manager
ITEM NUMBER: A-3
DATE: 10/11/16
ATTACHMENT: 3
The following monthly salaries are effective July 1, 20152016:
CLASSIFICATION RANGE STEP A STEP B STEP C STEP D STEP E
Accounting Specialist - Confidential 24c 4,388.74 4,608.18 4,838.59 5,080.52 5,334.55
Administrative Assistant - Confidential 20c 3,980.71 4,179.75 4,388.74 4,608.18 4,838.59
Administrative Services Director M54 9,024.41 9,475.63 9,949.41 10,446.88 10,969.22
City Manager CM65 11,730.93 12,317.48 12,933.35 13,580.02 14,259.02
Community Development Director M54 9,024.41 9,475.63 9,949.41 10,446.88 10,969.22
Deputy Administrative Services Director M44 7,070.87 7,424.41 7,795.63 8,185.41 8,594.68
Deputy City Manager M44 7,070.87 7,424.41 7,795.63 8,185.41 8,594.68
Deputy Community Development
Director
M46 7,424.41 7,795.63 8,185.41 8,594.68 9,024.41
Deputy Public Works Director M44 7,070.87 7,424.41 7,795.63 8,185.41 8,594.68
Finance Technician - Confidential 20c 3,980.71 4,179.75 4,388.74 4,608.18 4,838.59
Fire Chief FC59 10,187.83 10,697.22 11,232.08 11,793.68 12,383.36
Information Technology Manager 40 6,329.79 6,646.28 6,978.59 7,327.52 7,693.90
Management Analyst I- Confidential 24c 4,388.74 4,608.18 4,838.59 5,080.52 5,334.55
Personnel Specialist- Confidential 24c 4,388.74 4,608.18 4,838.59 5,080.52 5,334.55
Police Chief PC59 10,187.83 10,697.22 11,232.08 11,793.68 12,383.36
Police Commander PC49 7,982.44 8,381.56 8,800.64 9,240.67 9,702.70
Public Works Director M54 9,024.41 9,475.63 9,949.41 10,446.88 10,969.22
Zoo Director M39 6,260.80 6,573.84 6,902.53 7,247.66 7,610.04
CLASSIFICATION STEP A STEP B STEP C STEP D STEP E
Accounting Specialist - Confidential 4,476.51 4,700.34 4,935.36 5,182.13 5,441.24
Administrative Assistant - Confidential 4,060.32 4,263.34 4,476.51 4,700.34 4,935.36
Administrative Services Director 9,204.92 9,665.17 10,148.43 10,655.85 11,188.64
City Manager 11,965.55 12,563.83 13,192.02 13,851.62 14,544.20
Community Development Director 9,204.92 9,665.17 10,148.43 10,655.85 11,188.64
Deputy Administrative Services 7,212.29 7,572.90 7,951.55 8,349.13 8,766.59
Deputy City Manager 7,212.29 7,572.90 7,951.55 8,349.13 8,766.59
Deputy Community Development 7,572.90 7,951.55 8,349.13 8,766.59 9,204.92
Deputy Public Works Director 7,212.29 7,572.90 7,951.55 8,349.13 8,766.59
Finance Technician - Confidential 4,060.32 4,263.34 4,476.51 4,700.34 4,935.36
Fire Chief 10,391.59 10,911.17 11,456.73 12,029.57 12,631.05
Information Technology Manager 6,456.38 6,779.20 7,118.16 7,474.07 7,847.77
Management Analyst I- Confidential 4,476.51 4,700.34 4,935.36 5,182.13 5,441.24
Personnel Specialist- Confidential 4,476.51 4,700.34 4,935.36 5,182.13 5,441.24
Police Chief 10,391.59 10,911.17 11,456.73 12,029.57 12,631.05
Police Commander 8,142.09 8,549.19 8,976.65 9,425.48 9,896.75
Public Works Director 9,204.92 9,665.17 10,148.43 10,655.85 11,188.64
Zoo Director 6,386.02 6,705.32 7,040.59 7,392.62 7,762.25
In the interest of assisting with balancing the budget, a Voluntary Salary Reduction in Exchange
for Furlough Leave Program (Program) was instituted for executive management as of July 1,
2009.
Effective July 1, 2015 the Program is amended as follows:
ITEM NUMBER: A-3
DATE: 10/11/16
ATTACHMENT: 3
Executive management salaries will be reduced from .5 – 1.5% from the base level salaries (July
1, 2015 levels) listed above. The percentage of reduction shall be at the employee’s discretion,
but not be below .5% or above 1.5%. In exchange for this reduction, executive management
employees will receive a pro-rata number of hours of furlough leave. For each .5% of reduction,
employees shall receive 10.34 hours to a maximum of 31 hours of furlough leave per fiscal year.
This furlough leave cannot be exchanged for cash and cannot be carried over past the end of each
fiscal year. If an Executive Management employee separates from the City during the period of
this resolution, leave and other related payouts will be made based on the salary schedule above
and will not be adjusted for the furlough reduction.
Work Period
The normal work period for non-exempt employees shall be seven (7) days with a maximum
non-overtime of forty (40) hours.
Overtime Rate
Overtime for non-exempt employees, shall be compensated at the rate of time and one-half the
regular rate of pay. All overtime shall be recorded and paid in the following manner:
1 to 15 minutes, overtime compensation – ¼ hour
16 to 30 minutes, overtime compensation – ½ hour
31 to 45 minutes, overtime compensation – ¾ hour
46 to 60 minutes, overtime compensation – 1 hour
Overtime Hours Paid
Overtime for non-exempt employees shall be paid after forty (40) hours worked in a work
period. Paid time off shall be considered time worked for overtime purposes.
Schools/Training/Conferences
Hours traveling, studying, or evening classes, etc., when a non-exempt employee is attending an
out-of-town school shall be paid in accordance with all FLSA provisions.
Compensatory Time (CT)
Notwithstanding the provisions of this section, non-exempt employees may be granted CT for
overtime credit computed at time and one-half at the mutual convenience of the City and the
employee. Non-exempt employees may accumulate a maximum of eighty (80)one hundred and
twenty (120) hours in their CT account.
Scheduling Compensatory Time
Requests to use CT shall be granted with due regard for operational necessity such as staffing
levels.
ITEM NUMBER: A-3
DATE: 10/11/16
ATTACHMENT: 3
Deferred Compensation
The City will match an eligible employee’s contribution to a deferred compensation program.
The match will be up to a maximum of $1,000 annually for executive management employees
and $500 annually for management employees. All deferred compensation contributions are
fully vested in the employee and shall not be available to the City.
Health Benefits
1. Effective January 1, 20165, for unit members who elect to have “Family” coverage, the
City shall pay an amount not to exceed $1,461.23 per month for employees electing PPO
Family coverage and no more than $1,421.70$1,590.66 per month for employees electing
HMO Family coverage. The City contribution shall go toward the cost of all medical,
dental, vision and life insurance benefit premiums for the unit member employee and
dependents. City shall pay for increased costs to medical, dental, vision and life insurance
premiums for the employee and fifty percent (50%) of increased costs for dependents
based upon HMO plan costs.
2. Effective January 1, 20165, for unit members who elect to have ‘Employee +1” coverage,
the City shall pay an amount not to exceed $1,112.23 per month for employees electing
PPO Employee +1 coverage and no more than $1,093.98 $1,169.44per month for
employees electing HMO Employee +1 coverage. The City contribution shall go toward
the cost of all medical, dental, vision and life insurance benefit premiums for the unit
member employee and dependent. City shall pay for increased costs to medical, dental,
vision and life insurance premiums for the employee and fifty percent (50%) of increased
costs for the dependent based upon HMO plan costs.
3. Effective January 1, 20165, for unit members who elect to have “Employee Only”
coverage, the City shall pay amount not to exceed $810.34 per month for employees
electing PPO Employee Only coverage and no more than $828.92 $854.17per month for
employees electing HMO Employee Only coverage. The City contribution shall go
toward the cost of all medical, dental, vision and life insurance benefit premiums for the
unit member employee for the term of this agreement. City shall pay for increased costs
to medical, dental, vision and life insurance premiums for the employee based upon the
HMO plan costs.
For unit members who elect to have “Employee Only” coverage, aAvailable funds
remaining from the City’s contribution toward insurance coverage shall be paid to an
employee hired on or before September 1, 2000 as additional compensation. This amount
shall not exceed $246.76 per month.
4. The City of Atascadero has established a Post Retirement Health Benefit for Executive
Management and Council The City agrees to reimburse the retiree for retiree and/or
retiree’s dependent health (medical/dental/ vision) insurance premiums, disability
ITEM NUMBER: A-3
DATE: 10/11/16
ATTACHMENT: 3
insurance, long-term health care or life insurance premiums in a method determined by
the Administrative Services Director following retirement.
The program parameters are:
The benefit is available upon retirement from PERS or other similar retirement
program after age 50; and
The employee must have served for 8 years with the City of Atascadero; and
For employees hired after July 1, 2016 the employee must begin drawing retirement
within 6 months of separating from the City of Atascadero; and
The benefit extends between the date of retirement and age 65; and
The current benefit is $200.00 monthly.
Life Insurance
The City shall provide a term life insurance policy on each employee (Executive Management,
Management, Confidential and Council) in the amount of Fifty-Thousand Dollars ($50,000).
Any employees currently provided a policy for a lesser amount shall begin receiving a policy in
the amount of $50,000 beginning with the next open enrollment or policy change, whichever
comes sooner.
The City shall provide a term life insurance policy for each eligible dependent of Executive
Management, Management and Confidential employees enrolled in health coverage in the
amount of One Thousand Dollars ($1,000) per dependent.
Long-Term Disability Insurance
The City shall provide a City-paid program to provide Long-Term Disability Insurance for
Executive Management and Management employees.
State Disability Insurance
The City provides State Disability Insurance as a payroll deduction for each employee in the
Confidental classification only. State Disability Insurance shall be integrated with sick leave
with the objective of providing full compensation.
Leave
Administrative Leave. Executive Management Employees, and Management Employees will
receive Administrative Leave, which will vest as of July 1 annually. Except as provided below,
Administrative Leave will not be carried over or accrue from one fiscal year to the next. If an
employee is unable to use his/her Administrative Leave prior to the end of the fiscal year for
work related reasons beyond his/her control, said leave will be carried over into the next fiscal
year for a period not to exceed three (3) months. Said time will be available to the employee for
use during that period, but will not be accrued for the purpose of payoff in the event of
termination. In the event an employee covered by this Agreement is employed after January 1 of
the fiscal year, the employee shall be eligible for one half of their annual allotment of
ITEM NUMBER: A-3
DATE: 10/11/16
ATTACHMENT: 3
Administrative Leave. Employees shall receive Administrative Leave at the following annual
rates:
Executive Management shall receive 80 hours.
Management Employees shall receive 48 hours.
Furlough Leave. Executive Management Employees will receive 10.4 - 31 hours of Furlough
Leave, as discussed under the Salaries section of this Resolution. This leave will vest as of July
1 annually.
Vacation Leave.
a. Employees shall receive vacation leave consistent with the Personnel System Rules.
b. In addition to the vacation leave accrued as outlined in Section 15.2 B of the City of
Atascadero Personnel System Rules, employees shall receive:
An additional two days of vacation annually upon completing 15 yrs of service
for a total accrual of 22 days per year or 6.77 hours per pay period; and
Two more days of vacation annually upon completing 20 years of service for a
total accrual of 24 days per year or 7.385 per pay period.
Holidays. The City shall recognize the following days as official City holidays:
Holiday Day Observed
New Year's Day January 1
Martin Luther King, Jr. Birthday 3rd Monday in January
Presidents’ Day 3rd Monday in February
Memorial Day Last Monday in May
Independence Day July 4th
Labor Day 1st Monday in September
Veteran's Day November 11
Thanksgiving Day 4th Thursday in November
Day After Thanksgiving Friday after Thanksgiving
Christmas Eve Day December 24
Christmas Day December 25
"Floating" Holiday Off As Scheduled; Accrues January 1
Each unit member employed by the City as of January 1st of each year shall be eligible for one
floating holiday (8 hours). Floating holidays must have prior department approval and shall be
consistent with the efficient operation of the department. The floating holiday may be used
between January 1 and December 31 of each year.
Sick Leave.
1. Sick leave accumulates at a rate of 3.69 hours per pay period. There is no limit to the
accumulation.
ITEM NUMBER: A-3
DATE: 10/11/16
ATTACHMENT: 3
2. Stay Well Bonus. Employees with 384 or more hours of accumulated sick leave shall be
eligible for the Stay Well Bonus. The Stay Well Bonus will be implemented as follows:
a. The sick leave pay-off will occur during the twelve- (12) month period beginning the first
day after the second pay period in October and ending on the last day of the second pay
period in October of the following year after an employee has accumulated and
maintained 384 hours of sick leave.
b. Once the eligibility requirements have been met, an employee may opt to receive a pay-
off equal to one-third (1/3) of the unused annual allotment of sick leave. (The annual
allotment is 95.94 hours).
c. Checks will be prepared by December 15 of each year.
3. Sick Leave Payback. When an executive management employee, a management employee
or confidential employee terminates employment in good standing, after five (5) years of
continuous service, he/she shall be paid one-half of his/her accumulated Sick Leave.
4. In any calendar year, up to two days (16 hours) of sick leave may be used for personal
reasons without explanation. These days are not intended as vacation days and may not be
used to extend vacations or holidays.
Bereavement Leave
Employees shall be granted bereavement leave pursuant to the City of Atascadero Personnel
System Rules.
The City shall provide up to twenty-four (24) hours of paid bereavement leave for bereavement
purposes. Bereavement purposes include (1) the death of a member of the employee’s immediate
family, and (2) the critical illness of a member of the employee’s immediate family where death
appears to be imminent. The amount of bereavement leave provided under this section is twenty
four (24) hours per family member.
The employee may be required to submit proof of a relative's death or critical illness before final
approval of leave is granted.
For purposes of this section, “immediate family” means: spouse or domestic partner, parent
(including biological, foster, or adoptive parent, a stepparent, or a legal guardian), grandparent,
grandchild, child (including biological, foster, or adopted child, a stepchild, a legal ward, a child
of a domestic partner, or a child of a person standing in loco parentis), brother, sister, aunt, uncle,
son-in-law, daughter-in-law, mother-in-law, father-in-law, brother-in-law, sister-in-law or
significant other.
Twenty-four (24) hours of the paid absence shall be considered "bereavement leave", and any
remaining time shall be from other paid time off available to the employee.
When an employee has exhausted the bereavement leave provided in this section, the employee
may submit a request to his/her Department Head and request additional time off work. If
ITEM NUMBER: A-3
DATE: 10/11/16
ATTACHMENT: 3
approved, the employee must use their other accrued paid leave. The employee may elect which
accrued paid leave he/she shall use during the additional leave. However, the employee may not
use more than forty (40) hours of accrued sick leave for bereavement purposes. If the additional
leave approved by the Department Head is longer than forty (40) hours, the employee is required
to use accrued paid leave other than sick leave.
Retirement
CalPERS Non-Sworn Miscellaneous Members (as defined by CalPERS)
a. Non-Sworn Miscellaneous Member employees (as defined by CalPERS) are provided
retirement benefits through the California Public Employees Retirement System
(CalPERS).
TIER 1
Non-sworn Miscellaneous Member employees hired on or before July 14, 2012 are
provided benefits pursuant to the 2.5% @ 55 Benefit Formula (Government Code Section
21354.4), Final Compensation 1 Year (G.C. Section 20042) and Unused Sick Leave
Credit (G.C. Section 20965). The City will pay 3.3% (three point three percent) of the
Non-sworn Miscellaneous Member employee contribution of 8% (eight percent). Non-
sworn Miscellaneous Member employees will pay the remaining 4.7% (four point seven
percent) of the employee contribution.
TIER 2
Non-sworn Miscellaneous Member employees hired between July 14, 2012 and
December 31, 2012, and Non-sworn Miscellaneous Member employees hired on or after
January 1, 2013 who meet the definition of a Classic Member under CalPERS, are
provided benefits pursuant to the 2% @ 55 Benefit Formula (G.C. Section 21354), Final
Compensation 3 Year (G.C. Section 20037) and Unused Sick Leave Credit (G.C. Section
20965). The City will pay 2.3% (two point three percent) of the Non-sworn
Miscellaneous Member employee contribution of 7% (seven percent). Non-sworn
Miscellaneous Member employees will pay the remaining 4.7% (four point seven
percent) of the employee contribution.
TIER 3
Pursuant to the California Public Employees’ Pension Reform Act of 2013 (PEPRA),
Non-sworn Miscellaneous Member employees hired on or after January 1, 2013 who
meet the definition of a CalPERS new member under PEPRA are provided benefits
pursuant to 2% @ 62 Benefit Formula (G.C. Section 7522.20) with Final Compensation 3
Year (G.C. Section 20037). The Non-sworn Miscellaneous Member employee will pay a
member contribution rate of 50% (fifty percent) of the expected normal cost rate.
b. The City shall provide CalPERS the Post Retirement Survivor benefit for Miscellaneous
Members.
c. Employee contributions shall be contributed to CalPERS on a pre-tax basis.
ITEM NUMBER: A-3
DATE: 10/11/16
ATTACHMENT: 3
CalPERS Sworn Safety Members (as defined by CalPERS)
a. Sworn Safety Member employees (as defined by CalPERS) are provided retirement
benefits through the California Public Employees Retirement System (CalPERS).
TIER 1
Sworn Safety Member employees hired on or before July 14, 2012 are provided benefits
pursuant to the 3% @ 50 Benefit Formula (Government Code Section 21362.2), Final
Compensation 1 Year (G.C. Section 20042) and Unused Sick Leave Credit (G.C. Section
20965). The City will pay 0% (zero percent) of the Sworn Safety Member employee
contribution of 9% (nine percent). Sworn Safety Member employees will pay the
employee contribution of 9% (nine percent).
TIER 2
Sworn Safety Member employees hired between July 14, 2012 and December 31, 2012,
and Sworn Safety Member employees hired on or after January 1, 2013 who meet the
definition of a Classic Member under CalPERS, are provided benefits pursuant to the 3%
@ 55 Benefit Formula (G.C. Section 21363.1), Final Compensation 3 Year (G.C. Section
20037) and Unused Sick Leave Credit (G.C. Section 20965). The City will pay 0% (zero
percent) of the Sworn Safety Member employee contribution of 9% (nine percent).
Sworn Safety Member employees will pay the employee contribution of 9% (nine
percent).
TIER 3
Pursuant to the California Public Employees’ Pension Reform Act of 2013 (PEPRA),
Sworn Safety Member employees including hired on or after January 1, 2013 who meet
the definition of a CalPERS new member under PEPRA are provided benefits pursuant to
the 2.7% @ 57 Benefit Formula (G.C. Section 7522.25(d)) with Final Compensation 3
Year (G.C. Section 20037). The Sworn Safety Member employee will pay a member
contribution rate of 50% (fifty percent) of the expected normal cost rate.
b. The CalPERS retirement for Sworn Safety Members (as defined by CalPERS) includes
Level Four (4) of the 1959 Survivor’s Benefit. The employees shall pay the monthly cost
of the benefit.
c. Employee contributions shall be contributed to CalPERS on a pre-tax basis
Education Incentive Pay
Employees shall be reimbursed up to $1,600.00 per fiscal year for books, tuition and related
educational expenses for attending college or other professional training, providing the
coursework is job-related, and the employee received a passing grade.
Uniform/Safety Equipment Allowance
ITEM NUMBER: A-3
DATE: 10/11/16
ATTACHMENT: 3
a. The City shall provide an annual uniform allowance of eight hundred dollars ($800) for
Police Chief and Commanders, and eight hundred fifty dollars ($850) for the Fire Chief.
Upon initial hire the employee will receive $800/$850. In the second year the amount will be
prorated based upon the actual number of months employed in the prior year. When an
employee separates from the City the Uniform Allowance will be prorated based upon the
number of months worked in the then current fiscal year.
b. The City will make a lump sum payment of the uniform allowance no later than the second
payday in July.
c. Uniforms damaged on duty shall be replaced as prorated by the Police Chief. Employees are
required to seek reimbursement through the courts with all practical diligence.
d. The City shall make available a bulletproof vest. Employees requesting a vest shall certify
that they will wear the vest at all times, except in extreme climatic conditions. Vests shall be
replaced or refurbished on an as needed basis as determined by the Chief of Police.
Employees already owning a vest shall continue to use them until repair or refurbishment
becomes necessary, as determined by the Chief of Police.
e. Rain boots - The City shall comply with the requirements of CAL/OSHA as it relates to
providing rain gear including rain boots.
On motion by and seconded by , the foregoing resolution is
hereby adopted in its entirety by the following roll call vote:
AYES:
NOES:
ABSENT:
ADOPTED:
CITY OF ATASCADERO
______________________________
Tom O’Malley, Mayor
ATTEST:
_______________________________________
Marcia McClure Torgerson, C.M.C., City Clerk
ITEM NUMBER: A-3
DATE: 10/11/16
ATTACHMENT: 3
APPROVED AS TO FORM:
_______________________________________
Brian A. Pierik, City Attorney