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HomeMy WebLinkAboutResolution 14-93 RESOLUTION 14-93 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO AMENDING SOFTBALL TOURNAMENT GUIDELINES CITY FACILITIES POLICIES, PROCEDURES AND FEES BE IT RESOLVED by the City Council of the City of Atascadero to adopt Resolution 14-93 , superseding Resolution Numbers 122-92, 101-91, and 38-88, and Resolution 27-87 (fees for usage of recreation facilities and written procedures for facility rental) . WHEREAS , the Government Code provides that fees may be collected for City parks and recreation facilities and activities; and WHEREAS, it is appropriaee to establish user fees and deposits, which cover the cost of providing services requested; and WHEREAS, it is necessary to establish written policies and procedures for the use/rental of City facilities; and WHEREAS, the revised softball tournament guidelines are amended and made part of this document as Exhibit "A" . WHEREAS, the City Facilities, Policies, Procedures, and Fees shall become effective immediately, upon adoption. On motion by Councilperson Luna, and seconded by Councilperson Kudlac, the foregoing resolution is hereby adopted in its entirety by the following roll call vote : AYES: Councilmembers Bewley, Kudlac, Luna and Mayor Nimmo NOES : None ABSENT: Councilmember Borgeson ADOPTED: March 9, 1993 CITY OF ATASCADERO ATTEST: ` BY: L,,y ROBERT P. NIMMO, Mayor LEE ON, Cit Clerk APPROVED AS TO FORM: 4al�tk Ara-�a� ARTAR MO&TANtYN, City Attorney Resolution 14-93 Page Two APPROVED AS TO CONTENT: ANDREW J. TAKyAtA, DIRECTOR Department of Community Services Resolution No. 14-93 Exhibit "A" Page 1 CITY OF ATASCADERO DEPARTMENT OF COMMUNITY SERVICES 6500 Palma Avenue Atascadero, Ca. (805) 461-5002 SOFTBALL TOURNAMENT GUIDELINES TOURNAMENT INFORMATION: The Atascadero Department of Community Services encourages organized sports tournaments for youth and adults, utilizing City recreational facilities . Attached are guidelines, application procedures, general information, and fees. TOURNAMENT APPLICATION PROCESS: A tournament application form is required to be filled out and submitted with the following applicable fees paid prior to a date/location being confirmed. FEES: $ 50 . 00 Non-refundable reservation fee submitted at time the application is submitted. $ 50 . 00 Non-Resident tournament sponsor fee (if applicable) $150 . 00 Non-refundable tournament usage fee, to be submitted one month prior to tournament . $ 50 . 00 Cleaning Fee, to be submitted one month prior to tournament (refundable fee, unless fields are left in an unsatisfactory condition. ) It is noted that the $50 . 00 reservation fee and the $150 . 00 tournament usage fee are applied towards the field usage hourly charges and options requested for the tournament . If the tournament is not held (except for inclement weather) , these fees will not be refunded. Resolution No. 14-93 Exhibit "A" Page 2 The tournament sponsor is to meet with the Adult Sports Supervisor no later than one month prior to tournament to review event schedule, services requested, and options desired. Fees for the services and options are listed below. FEES SERVICES / OPTIONS $ 5 . 00/Hr Field Use Fee (mandatory) $ 30 . 00 Food Concession Fee (optional) $ 30 . 00 Alcoholic Beverage Concession Fee (optional) (Liability Insurance Certificate and Alcoholic Beverage Control Board License required) $ 7 . 00/Hr Scorekeeper Services (optional) $ 10 . 00/Hr Field Lights (optional) $ 5 . 00/Bag Field Chalk (optional) $ 7 . 00/Hr Recreation Leader to supervise facility (may be assigned at the discretion of the Director of the Department of community Services) $ 40 . 00 Lost key/lock replacement fee (if facility key is not returned) VERIFICATION OF TOURNAMENT FEES: After the tournament is held, the Adult Sports Supervisor will meet with the applicant to compute services and options utilized, which will be deducted from the application fees received. CONCESSIONS: The on-site concession facility at Paloma Creek Park is not available during tournaments . Traffic Way Park concession facility is available except between March through August . Portable concessions are allowed for softball tournaments. A copy Health Department food/beverage sales permit is required to be submitted to the Department of Community Services for all concession usage one month prior to event. ALCOHOLIC BEVERAGE SALES: If the applicant wishes to sell alcoholic beverages, a letter acknowledging the event and proposed sales will be given to the applicant by the Department of Community Services to submit to the California Alcoholic Beverage Control Department (ABC) . A copy of the ABC permit is required to be submitted to the Department of Community Services one month prior to the event. Resolution No. 14-93 Exhibit "A" Page 3 Also required is a certificate of insurance for liquor liability, in the amount of $1 million dollars, naming the City of Atascadero as co-insured. A copy of the certificate of insurance needs to be submitted to the Department of Community Services one month prior to the event. FIELD PREPARATION: Field preparation for tournaments may be done by the tournament organization. The applicant may request the Department of Community Services to provide names of people qualified to prep fields . The applicant would contract for field preparation directly with person providing the service. SCOREBOARDS: The Paloma Creek Park electrified scoreboard is not available for tournament usage unless operated by City Scorekeeper at $7 . 00 per hour. FACILITY KEYS: Facility keys can be picked up one working day prior to the event unless other arrangements are made with the Adult Sports Supervisor. Facility keys are required to be returned to the Adult Sports Supervisor one working day after the event . VEHICLES: All vehicles must be removed from the park area and placed in the parking lot prior to the beginning of the tournament, unless prior authorization has been given by the Department staff . This requirement is enforced to insure safety to all park users. The applicant will be penalized $50.00 per vehicle if this requirement is not observed. One vehicle for the concession and one vehicle for field preparation will be allowed. . . .no exceptions. CANCELLATION OF TOURNAMENT: Sponsors canceling tournaments for any reason, except for inclement weather, will not be refunded the $50 . 00 reservation fee or the $150 . 00 usage fee. Resolution No. 14-93 Exhibit "A" Page 4 CITY OF ATASCADERO DEPARTMENT OF COMMUNITY SERVICES 6500 PALMA AVENUE ATASCADERO, CA. (805) 461-5005 SOFTBALL TOURNAMENT APPLICATION FORM APPLICANT NAME: NAME OF TOURNAMENT SPONSOR: TOURNAMENT SPONSOR ADDRESS: PHONE NUMBER: (DAY) (EVE) PARK FACILITY REQUESTED: FIELD (S) REQUESTED: TOURNAMENT DATE: TIME: (from) (to) DATE: TIME: (from) (to) DATE: TIME: (from) (to) RAIN DATE (S) : NUMBER OF PEOPLE EXPECTED: SIGNATURE OF APPLICANT: DATE: