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HomeMy WebLinkAboutResolution 122-92 RESOLUTION 122-92 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO ADOPTING/REVISING CITY FACILITIES POLICIES, PROCEDURES AND FEES BE IT RESOLVED by the City Council of the City of Atascadero to adopt Resolution No. 122-92, superseding Resolution Nos. 101-91 and 38-88 (Fees for Usage of Recreation Facilities and Written Procedures for Facility Rental) and Resolution No. 27-87 (Establishing Charles Paddock Zoo Admission Fees) . WHEREAS, The Government Code provides that fees may be collected for City parks and recreation facilities and activities; and WHEREAS, it is appropriate to establish user fees and deposits, which cover the cost of providing services requested; and WHEREAS, it is necessary to establish written policies and procedures for the use/rental of City facilities; and WHEREAS, , the new/revised facilities policies, procedures, and fees shall be as proposed in Exhibit I, and made a part of this resolution, including admission fees to the Charles Paddock Zoo. WHEREAS, the City Facilities Policies, Procedures, and Fees shall become effective immediately, upon adoption. On motion by Counailperson Luna and seconded by Councilperson Kudlac, the foregoing resolution is hereby adopted in its entirety by the following roll call vote: AYES: Councilmembers Bewley, Borgeson, Kudlac, Luna and Mayor Nimmo NOES None ABSENT: None ADOPTED: November 10, 1992 CITY OF ATASCADERO ATTEST: By: ROBERT P. NIMMO, Mayor LEE EOIN, C'ty Clerk Resolution 122-92 Page 2 APPROVED AS TO FORM: ARTH R MONTANVONj, C ty Attorney APPROVED AS TO CONTENT: aA� X�re�x� ANDREW J. T TA, Director Department I%j.L Community Services Resolution No. 122-92 Exhibit I Page 1 CITY OF ATASCADERO DEPARTMENT OF COMMUNITY SERVICES FACILITIES AVAILABLE FOR RENTAL FACILITY DESCRIPTION ATASCADERO LAKE PARK: BARBECUE AREA #1 Barbecue pit with seating for approx- imately 150 people. Electricity available. BARBECUE AREA #2 Barbecue pit with seating for approx- imately 150 people. Electricity available. BARBECUE AREA #3 Barbecue pit with seating for approx- imately 50 people. No electricity available. GAZEBO/BANDSTAND: Covered patio area suitable for outdoor concerts, meetings, etc. Electricity and lights available. RANGER HOUSE/MEETING ROOM: A house setting with a conference room for 27 people maximum. Kitchen and bathroom available. PAVILION: 10,000 square foot facility, suitable for receptions, dances, meetings, and special events. See page 16 for room capacities) . Kitchen facility, and several various sized meeting rooms available. ALVORD FIELD: Adult-sized baseball field with field lights, bleachers, and restrooms. PALOMA CREEK PARK: SOFTBALL FIELDS #1&2: Two adult-sized softball fields with field lighting, bleachers, food concession and restrooms. Resolution No. 122-92 Exhibit I Page 2 SPORTS OPEN FIELDS: Two large multi-purpose open space fields suitable for sports activities PALOMA CREEK PARK (Cont'd) : or special events. BASEBALL FIELD: Fenced youth sized baseball field with bleachers. EQUESTRIAN ARENA: Multi-purpose equestrian arena avail- able for daily/annual membership usage and special events. Arena lighting and announcer's booth available. BARBECUE FACILITY: A barbecue pit with picnic tables to accommodate approximately 20 people. (This is not a reservable facility. ) TRAFFIC WAY PARK: SOFTBALL FIELDS 1 & 2: Two youth-sized softball fields No field lighting. Bleachers, food concession, and restrooms available. Retrieval of balls over the outfield fence is not allowed. SUNKEN GARDENS PARK: Large multi-purpose grass area adjacent to City Administration Building, suitable for special events. CITY ADMINISTRATION BUILDING: ROOM 102: Conference room with a maximum occupancy of 24 people conference/ dining ROOM 104: Conference room for with a maximum capacity of 49 people conference/ dining Resolution No. 122-92 Exhibit I Page 3 FOURTH FLOOR ROTUNDA: Large open round room suitable for large meetings and special events. Maximum occupancy for conference/dining is 160 people and assembly/dancing at 250 people No alcoholic beverages allowed. FOURTH FLOOR CLUB ROOM: Conference room with a maximum occupancy of 49 people conference/ dining CITY ADMINISTRATION BUILDING (Cont'd): FOURTH FLOOR KITCHEN: Large commercial sized facility without utensils or dishes. PAVILION: ROTARY ROOM: Conference room with a maximum capacity of 206 people dining/ conference or 440 people assembly/dancing. Room overlooks Atascadero Lake. SARAH GRONSTRAND ROOM: Conference room accommodating a maximum of 100 people dining/ conference or 210 people assembly/ dancing. Room overlooks Atascadero Lake, COMMUNITY ROOM: Conference room accommodating a maximum of 62 people dining/ conference or 130 people assembly/dancing. KITCHEN: A complete kitchen, offering various types of food service. It is fully equipped with dishes, cups, glass- ware, flatware, and some cookware. Resolution No. 122-92 Exhibit I Page 4 DEFINITION OF TERMS CITY - City of Atascadero CONFIRMATION - A formal permit authorizing usage of City facilities under stipulated conditions. DEPARTMENT - The City of Atascadero, Department of Community Services. DIRECTOR - Director of the Department of Community Services. FACILITY - Any building or park administered by the Department of Community Services. RESIDENT - A person living within the incorporated boundaries of the City of Atascadero. RESIDENT-GROUP - A business, organization, or group of persons that reside in the City of Atascadero. NON-RESIDENT - A person living outside the incorporated boundaries of the City of Atascadero. NON-RESIDENT GROUP - A business, organization, or group that do not meet the definition of resident group. NON-PROFIT GROUP Any organized group of persons whose purpose is not oriented towards private monetary gain. Non-profit status proof is required. PROFIT GROUP/COMMERCIAL - Any person or group of people whose purpose is oriented toward private monetary gain. PERMIT A written agreement issued to an applicant under the authority and conditions the Department of Community Services, and may include any amendment or supplement to such permit. PERMITTEE - Any person, group of people, company, or organization that has received a documented permit confirming a facility reservation application from the City. SECURITY DEPOSIT - A refundable deposit submitted prior to usage of various facilities to insure the facility is left clean and without damage to the facility or it's furnishings. Resolution No. 122-92 Exhibit I Page S RESERVATION DEPOSIT - A reservation deposit is required on certain City facilities and is due at time of permit application submittal. This deposit will be applied towards the facility usage fee if the application is confirmed. GENERAL CONDITIONS GOVERNING USE OF FACILITIES The following conditions shall govern the use of facilities, which are administered by the Department of Community Services. AVAILABILITY OF FACILITIES: When use of facilities do not conflict with the City's operations, programs, activities, maintenance schedule, they shall be available for use by individuals or groups. Reservations will be granted at the discretion of the Director on a first come first served basis. In the case of conflicting usage, facility authorization is at the discretion of the Director, or his designee. GENERAL POLICY: It is the objective of the Department that facilities be used primarily by groups and individuals for community recreation activities regardless of race, color, creed, national origin, religion, sex, economic status, or area of residence of said group and/or individual. ENFORCEMENT OF RULES: The Director or designee, shall enforce or cause to have enforced, the provisions herein, and shall have the authority to deny use of any facility to an individual or group who refuses to comply with the rules and regulations. RIGHT OF FULL ACCESS: The Department has the right of full access to activities at all times to see that rules, regulations, and City and State laws are complied with. Resolution No. 122-92 Exhibit I Page 6 Hours of Operation: 6:00 a.m. - Dusk - Outdoor facilities without lighting 6:00 a.m. - 10:00 p.m. - Outdoor facilities with lighting 8:00 a.m. - 1:00 a.m. - Indoor facilities The above are the standard hours of operation, unless extended by authorization of the Director. SUPERVISION: A Department of Community Services employee shall be in attendance at any facility whenever it is determined necessary by the Director or designee. Said Department employee will determine if all rules, regulations, and laws governing use of the facilities are being complied with. However, primary responsibilities for conformance with said rules, regulations, and laws rests with the permittee. SECURITY: The Director or designee, at his discretion, may require a security guard(s) to be present at certain activities. The security guard(s) shall be present during the time specified by the Director or his designee. The expense for said security guard(s) shall be assumed by the permittee. Department personnel shall also be on- duty, and may request the security guard(s) to remain after the specified hours if, in the opinion of said personnel, the situation requires. In such case, the permittee shall directly assume any expenses for the said security guard(s) , which will be assigned by City staff at an approximate ratio of one (1) security guard per 100 people. CEREMONIAL OCCASIONS: There shall be no use of City facilities which may promote or discourage any religious sect, church, or sectarian denomination. Performances, activities, services and presentations conducted or given at facilities shall neither promote, support, or discourage particular religious or philosophical beliefs. This policy is not intended to exclude religious groups or individuals from using facilities for performances of music, drama, dance, etc. , which are predominantly for the purpose of public recreation and entertainment. The City will permit the use of facilities for ceremonial occasions provided that such use is consistent with the foregoing. Resolution No. 122-92 Exhibit I Page 7 CAPACITY OF FACILITIES: Permittee shall not admit a larger amount of persons in excess of the maximum capacity posted or documented on the facility confirmation. CONCESSIONS: The Department reserves all concession rights. Programs, records, tapes, books, and related items may be sold in conjunction with an event if they relate to a performance or meeting if prior written approval has been received. Arrangements must be made in advance, and may be subject to a payment of a percentage of the gross receipts, which will be determined by the Director or designee. (excluding sports tournaments) ADMISSION CHARGES: Unless specifically stated and approved in the permit, it is understood that activities or events held will not benefit affairs that no admission will be charged, that no tickets will be sold, and that no collection or donation will be made. DISPLAYING COMMERCIAL WRITTEN MATERIALS (SIGNS, POSTERS, ETC. ) : No written commercial or advertising materials shall be placed in, on, or distributed about parks/facilities except with the Director's permission in conjunction with a permitted function. DISPLAYING NON-COMIMRCIAL WRITTEN MATERIALS (PAMPHLETS, POSTERS, ETC. ) Non-commercial written material shall not be affixed to any park structure. Such material is allowed only in conjunction with a permitted event. It shall not be displayed or offered as to cause damage to the park structures, flora, or facilities or shall the material be placed to cause a litter, safety, or accessroblem. The distributor of material shall be responsible for cleaning up any litter caused by the display or distribution of this material. SIGNAGE: Posting of signage related to advertising any event on City-owned property must be authorized by the Director or designee. If advertising signage is approved, signs can only be placed at the facility the event is to be held at. No signage is allowed to be Resolution No. 122-92 Exhibit I Page 8 posted on streets, utility poles, traffic signs, or other traffic control devices. Signs can only be posted a maximum of 30 days preceding the event, and are required to be removed within seven (7) days following the event. Signs would be required to be reviewed and approved by the Department of Community Services staff for professional quality. Sign maximum size is 20 square feet. Directional and safety signage is allowed at the event site only. STORAGE: No receipt, handling, care, or custody of property of any kind shipped or otherwise delivered to any facility, either prior to, during, or subsequent to the use of facilities by any permittee is allowed, unless authorized by the Director or his designee. The City or it's officers, agents, or employees shall not be liable for any loss, damage, or injury of such property. DAMAGE: Permittee will be responsible for all damage to facility, appurtenances thereto, and shall be responsible for reimbursement to the City for any loss or damage to City property caused by such use. CLEAN UP: Permittee is responsible for leaving the facility in a clean and orderly condition. A cleaning/security deposit may be charged for use of the facility. USE OF EQUIPMENT: Special requests for equipment should be noted on the permit application. DANCES: Dances will be allowed at the discretion of the Director. Persons under 21 will not be permitted at dances serving alcoholic beverages Dances for minors require chaperons over twenty one (21) years of age to be present during the entire event at a ratio of 1 chaperone to 25 minors, unless amended by the Director. Security guards may be required at the discretion of the Director. Resolution No. 122-92 Exhibit I Page 9 DECORATIONS OR STAGE PROPS: Existing facility decorations may not be removed without the prior approval. When decorating, DO NOT fasten any decorations to light fixtures. Scotch tape, masking tape, thumb tacks, staples, etc. are not allowed. A special substance called "hold it" may be utilized. Decorations belonging to the permittee must be disposed of immediately after the event. Any decorations left may be discarded by the department, and the removal effort could effect the amount of the security deposit refund. Exit doors, exit lights, fire alarm sending stations, wet standpipe hose cabinets, and fire extinguishers shall not be concealed or obstructed by any decorative material or props. Use of candles or fuel lamps is prohibited. Any special effects, including curtains, hangings, or props shall be made of non-flammable material and approved by the Fire Marshal. PROHIBITED BEHAVIOR: Illegal and immoral activities, the use of obscene language, gestures or behavior shall not be permitted at any time. SMOKING: Smoking is prohibited by Ordinance Number 235 in all City-owned indoor facilities ALCOHOLIC BEVERAGES: Alcoholic beverages are allowed in City parks and facilities (excluding the City Administration Building) . Authorization to sell alcoholic beverages in City parks may be requested in coordination with a facility request application for a special event. Authorization for such permit will be at the discretion of the Director or his designee. A permit is required from the State of California Department of Alcoholic Beverage Control related to the sale of alcoholic beverages. Proof of liability insurance in the amount of $1 million dollars is also required for the sale of alcoholic beverages, naming the City as additionally insured. No one under the age of 21 is allowed to consume alcoholic beverages. Resolution No. 122-92 Exhibit I Page 10 Security guards are required at all indoor events serving alcoholic beverages at a ratio of one security guard to 100 attendants, unless amended by the Director. Security guards may be required at outdoor events, at the discretion of the Director. ABANDONED EQUIPMENT: Any equipment, effects, or decorations of the permittee remaining on the premises for more than two (2) work days after the expiration of the permit will be deemed abandoned and disposed of by the Department. PERMITS AND LICENSES: The permittee has the responsibility to obtain any additional permits and/or licenses required by City ordinances or State laws, and shall furnish evidence of having obtained same to the Department of Community Services. AMPLIFIED MUSIC: Amplified music is allowed in certain facilities, upon the approval of the Director or designee. Amplified music, if allowed, should occur between the hours of 8:00 a.m. to 5:00 p.m. Any variation to the allowed hours would require authorization by the Director or designee. RULES AND REGULATIONS: In order that activities at City facilities can best be enjoyed by everyone, basic rules of good conduct must be observed. These include, but are not limited to the following: 1. All City ordinances must be observed. 2. Gambling, the use of obscene language, dangerous conduct, unusually loud amplified music, or any other activity that creates a disturbance will not be permitted. 3. The sales of alcoholic beverages without the proper permits is prohibited. 4. No equipment or furnishings shall be removed from a facility without Director approval. 5. Animals are not allowed in City buildings, except for handicap assistance purposes, unless Director approval has been given. Resolution No. 122-92 Exhibit I Page 11 6. Failure to comply with the rules and regulations may result in termination of a facility use permit. FEE AND PERMIT PROCEDURES 1. A Facility Use Permit is required for all groups or individuals reserving City facilities. 2. All use permit requests for usage of City facilities shall be authorized by the Director of Community Services or designee, subject to the availability of the facility. Application forms are available at the City Administration Building, Department of Community Services, 6500 Palma Avenue, Room 106. 3. Facility confirmations are to be present at the function for which application was applied for. In the case of a group or organization, it is recommended that one spokes person should be designated, and all arrangements should be made through this representative. 4. Reservations shall be made in the order of receipt of application by the Department and subject to the availability of the facility. All required fees must be paid prior to the facility being utilized. 5. A reservation deposit is required on certain City facilities and is due at the time of permit application submittal. This deposit will be applied towards the facility usage fee if the application is confirmed. If related usage fees for a facility are not paid within twenty (20) work days prior to event date, the reservation deposit will be retained by the City. 6. A refundable security deposit may be required at certain facilities and must be paid in full prior to the facility being confirmed. This fee shall be refunded only if the facility is left clean and without damage to the building or it's furnishings. Deposits will be refunded approximately two to three weeks after the date of the permit. 7. All facility use rental fees are due a minimum of twenty (20) work days prior to the event date. If all rental fees are not paid within this time period, the facility application will be canceled and the reservation deposit (if applicable) will be retained by the City. Resolution No. 122-92 Exhibit I Page 12 8. All other permits, insurance certificates, licenses, etc. required in relation to a facility use permit are to be submitted a minimum of ten (10) working days prior to the event date. 9. Rental time period must include decorating and cleanup time. Rental time is adjusted to the next full half hour. The facility must be vacated promptly at the time specified on the permit. 10 When applicable, persons utilizing City facilities are to receive necessary City keys from the Department of Community Services immediately prior to the scheduled facility use. All keys must be returned to the Department by the first work day after the rental. A key deposit of $20.00 will be charged. 11. At certain events, City staff may be assigned to assist at a rate of $10 per hour. This fee must be paid prior to the event date. 12. Permits granted on a continuing basis are valid for a maximum period of twelve (12) months. 13. Fees for indoor facilities will be based on a one hour or two hour minimum rental time frame. 14. A permit will not be issued under the following conditions: Insufficient Notice: When Department personnel cannot be scheduled, facilities prepared, or other conditions relating to such use cannot be completed in the time between the date of the request and the date of the proposed event. For Hazardous Activities: When activities are of a hazardous nature, which may endanger persons or property. Prior Circumstances: When permittee has mistreated a facility or violated facility use policies during a previous occupancy. When Event Publicized Prior to Approval: When an event has been publicized prior to receiving approval for facility use. 15. Cancellation of Permit: By Permittee: To cancel a reservation or change the date of a facility usage permit, the permittee must give a minimum of twenty (20) work days written notice for all indoor facility reservations and Resolution No. 122-92 Exhibit I Page 13 the Sunken Gardens Park. To change the time of an event, a minimum of 48 hours notice is required. In the case of inclement weather for outdoor facility reservations, the applicant may request a refund of usage fees or reschedule the reservation date. By the City: A permit may be canceled for any of the following conditions: A. If the permit is found to contain false or misleading information. B. The use or proposed use will be detrimental to the health, safety or general welfare of the City or to the efficient operation of the facility for the public welfare. C. Should any individual, group, members or guests willfully or through gross negligence, mistreat the equipment/facility, or violate any of the rules, policies, regulations, terms and conditions established for use of the facility. D. Failure to notify the Department staff of cancellation of any date or dates covered by permit. E. If permittee defaults on or has not completed all conditions and requirements for use of a facility. F. If the facility is needed for public necessity or emergency use. Resolution No. 122-92 Exhibit I Page '14 FEES CLASSIFICATION OF USERS: The following are classifications of the types of facility users. The classifications of users are utilized in determining fees for facility usage. Group A - Organizations recognized for fee waiver by the City. Group B Organizations recognized for fee discount by the City. Group C - Resident individuals- Groups or organizations that are not oriented toward private monetary gain. Group D - Non-resident individuals - Groups, or organizations that are not oriented toward private monetary gain. Group E - Commercial Individuals, groups, or organizations conducting activities for profit. GENERAL POLICY When a facility use application is approved, an hourly or set fee shall be charged in accordance to the classification of the user. Group A - Fees will be waived for this group provided normal staffing patterns are maintained. Reservation and security deposits will be charged, if applicable. Group B Fees will be reduced for this group provided normal staffing patterns are maintained. reservation and security deposits will be charged, if applicable. Group C - Reduced resident fees and deposits will be charged along with any additional staffing required for above normal staffing levels. Group D - Non-resident fees and deposits will be required along with any additional staffing required for above normal staffing levels. Group E - Commercial/profit fees and deposits will be required along with any additional staffing fees required for above normal staffing levels. Resolution No. 122-92 Exhibit I Page 15 Grour "A" and "B" Recognized Organizations: Groups/individuals qualifying for these categories will be determined by the Atascadero City Council annually. EXPLANATION OF BASIC FEES Fees have been established considering that only the basic facility is to be furnished. This includes: 1. Normal utilities 2. Normal maintenance 3. Standard table and chair set-up 4. General supervision 5. Sound set-up with microphone (Pavilion only) ADDITIONAL CHARGES: Charges may be assessed for additional set-up, supervision or technical support provided by the Department (see fee schedule) . INDOOR FACILITY MINIMUM CHARGE: Fees for indoor facility reservations are based on an hourly rate. There is a minimum of two (2) hours rental fee for the Pavilion Gronstrand and Rotary Rooms and the Administration Building fourth floor Rotunda. All other meeting rooms may be reserved on a one (1) hour minimum rental fee. OUTDOOR FACILITY MINIMUM CHARGE: Usage fees are charged for reserving various City outdoor facilities. No facility usage fee is charged to City-sponsored softball teams for reserving City softball fields for softball practice. This fee is paid through a portion of the team' s league entry fee. RESERVATION AND SECURITY DEPOSITS: A reservation deposit may be charged when applying for certain facility reservations. This deposit will be applied to the facility usage fee, when paid. If all fees and security deposit are not paid a minimum of twenty (20) work days prior to the event, the full reservation deposit will be retained by the City. Resolution No. 122-92 Exhibit I Page 16 A refundable security deposit may be charged for certain facilities. The facility is to be cleaned and returned to its original condition after an event without damage to the facility or it's furnishings. Failure to do so may cause the forfeiture of a portion of or the entire deposit and possible revocation of future permits. Deposits vary depending on the facility reserved and the type of activity held. FACILITY FEE SCHEDULE SECURITY RESERVATION FACILITY GROUP FEE DEPOSIT DEPOSIT LIGHTS ATASCADERO LAKE PARK: GAZEBO: A -0- -0- -0- (6 a.m.-10 p.m. B $10.00/DAY -0- -0- reservations) C $15.00/DAY -0- -0- D $20.00/DAY -0- -0- E $40.00/DAY $40.00 -0- BARBECUES 1 OR 2: A -0 -0 -0- Approximate Capacity: B $15.00/DAY -0- -0- 150 people C $25.00/DAY -0- -0- (6 a.m.-10 p.m. D $35.00/DAY -0- -0- reservations) E $40.00/DAY $40.00 -0- BARBECUE 3: A -0- -0- -0- Approximate Capacity: B $10.00/DAY -0- -0- 50 people C $15 -0- -0- (6 a.m.-10 p.m. D $25 -0 -0- reservations) E $35 $40.00 -0- RANGER HOUSE: A -0- $10.00 -0- Maximum Capacity: B $ 5.00/HR $10.00 -0- 27 Dining/Conference C $ 5.00/HR $10.00 -0- 49 Assembly/Dancing D $10.00/HR $10.00 -0- (1 hr. min. reservation) E $20.00/HR $10.00 -0- Resolution No. 122-92 Exhibit I Page 17 SECURITY RESERVATION FACILITY GROUP FEE DEPOSIT DEPOSIT LIGHTS CHARLES PADDOCK ZOO: ENTRANCE FEE: Ages 5 & Under $ -0- Ages 6-17 $ 1.00 Ages 18-64 $ 2.00 Ages 65 & over $ 1.25 Family Maximum $ 7.00 (Free Zoo Admission offered on first Tuesday of each month.) CITY ADMINISTRATION BUILDING: 4TH FLOOR ROTUNDA: A $-0- $250.00 $40.00 Maximum Capacity: B $15.00/HR $250.00 $40.00 160 Dining/Conference C $20.00/HR $250.00 $40.00 250 Assembly/Dancing D $30.00/HR $250.00 $40.00 (2 hr. min. reservation) E $50.00/HR $250.00 $40.00 CONFERENCE ROOM 102: A -0- $ 10.00 $ 5.00 Maximum Capacity: B $ 5/HOUR $ 10.00 $ 5.00 24 Dining/Conference C $5/HOUR $ 10.00 $ 5.00 49 Assembly/Dancing D $10/HOUR $ 10.00 $ 5.00 ( 1 hr. min. reservation) E $20/HOUR $ 10.00 $ 5.00 4TH FLOOR CLUB ROOM: A -0- $ 10.00 $ 5.00 Maximum Capacity: B $ 5.00/HR $ 10.00 $ 5.00 49 Dining/Conference C $ 5.00/HR $ 10.00 $ 5.00 49 Assembly/Dancing D $10.00/HR $ 10.00 $ 5.00 ( 1 hr. min. reservation) E $20.00/HR $ 10.00 $ 5.00 ATASCADERO LAKE PARK PAVILION: ROTARY ROOM: A -0- $250.00 $ 50.00 (Maximum Capacity: B $15.00/HR $250.00 $ 50.00 206 Dining Conference C $30.00/HR $250.00 $ 50.00 440 Assembly/Dancing D $40.00/HR $250.00 $ 50.00 (2 hr. min. reservation) E $50.00/HR $250.00 $ 50.00 GRONSTRAND ROOM: A -0 $250.00 $ 40.00 (Maximum Capacity: B $15.00/HR $250.00 $ 40.00 100 Dining/Conference C $20.00/HR $250.00 $ 40.00 210 Assembly/Dancing D $25.00/HR $250.00 $ 40.00 (2 hr. min. reservation) E $40.00/HR $250.00 $ 40.00 Resolution No. 122-92 Exhibit I Page 18 SECURITY RESERVATION FACILITY GROUP FEE DEPOSIT DEPOSIT LIGHTS ATASCADERO LAKE PARK PAVILION (Cont'd) : ROTARY/GRONSTRAND ROOMS: A -0- $500.00 $ 80.00 (Maximum Capacity: B $ 20.00/HR $500.00 $ 80.00 306 Dining/Conference C $ 45.00/HR $500.00 $ 80.00 650 Assembly/Dancing D $ 60.00/HR $500.00 $ 80.00 (2 hr. min. reservation) E $ 80.00/HR $500.00 $ 80.00 ROTARY/GRONSTRAND & A -0- $500.00 $100.00 COMMUNITY ROOM: B $ 25.00/HR $500.00 $100.00 (Maximum Capacity: C $ 45.00/HR $500.00 $100.00 368 Dining/Conference D $ 70.00/HR $500.00 $100.00 780 Assembly/Dancing E $100.00/HR $500.00 $100.00 (2 hr. min. reservation) COMMUNITY ROOM: A -0- $ 40.00 $ 15.00 (Maximum Capacity: B $15.00/HR $ 40.00 $ 15.00 62 Dining/Conference C $15.00/HR $ 40.00 $ 15.00 130 Assembly/Dancing D $20.00/HR $ 40.00 $ 15.00 ( l hr. min. reservation) E $30.00/HR $ 40.00 $ 15.00 KITCHEN: A -0- $250.00 $ 50.00 (No security or reser- B $15.00/HR $250.00 $ 50.00 vation deposit required C $15.00/HR $250.00 $ 50.00 in conjunction with a D $20.00/HR $250.00 $ 50.00 room reservation) E $40.00/HR $250.00 $ 50.00 ( 1 hr. min. reservation) ALVORD FIELD: BASEBALL FIELD: A -0- -0- -0 $10.00/HR B $ 5.00/HR -0- -0- $10.00/HR C $ 5.00/HR -0- -0- $10.00/HR D $ 7.50/HR -0- -0 $10.00/HR E $10.00/HR -0- -0- $10.00/HR (Field Base Rental (Optional) ALL GROUPS - $200.00 Resolution No. 122-92 Exhibit I Page 19, SECURITY RESERVATION FACILITY GROUP FEE DEPOSIT DEPOSIT LIGHTS PALOMA CREEK PARK: SOFTBALL FIELDS 1 & 2: A -0 -0- -0 $10.00/HR B $ 5.00/HR -0- -0- $10.00/HR C $ 5.00/HR -0- -0- $10.00/HR D $ 7.50/HR -0- -0- $10.00/HR E $10.00/HR -0- -0 $10.00/HR Field Base Rental (optional) - ALL GROUPS $200.00 OPEN FIELDS: A -0- -0- -0- -0- B $ 5.00/HR -0- -0- -0- C $ 5.00/HR -0- -0- -0- D $ 7.50/HR -0- -0- -0- E $10.00/HR -0- -0- -0- YOUTH BASEBALL FIELD: A -0- -0- -0- -0- B $ 5.00/HR -0- -0- -0- C $ 5.00/HR -0- -0- -0- D $ 7.50/HR -0- -0- -0- E $10.00/HR -0- -0 -0- EQUESTRIAN ARENA: Annual Membership: ALL GROUPS: $15/YEAR — INDIVIDUAL $25/YEAR - FAMILY $50/YEAR - GROUP Special Events: A -0- $200.00 -0- B $ 25.00 $200.00 -0- C $ 50.00 $200.00 -0- D $ 50.00 $200.00 -0- E $200.00 $200.00 -0- Arena Preparation For Special Events: ALL GROUPS $ 40.00 (optional) Resolution No. 122-92 Exhibit I Page 20 SECURITY RESERVATION FACILITY GROUP FEE DEPOSIT DEPOSIT LIGHTS TRAFFIC WAY PARR: SOFTBALL FIELDS 1 OR 2: A -0- -0- -0- $10.00/HR B $ 5.00/HR -0- -0- $10.00/HR C $ 5.00/HR -0- -0- $10.00/HR D $ 7.50/HR -0- -0- $10.00/HR E $10.00/HR -0- -0- $10.00/HR Field Base Deposit (optional) ALL GROUPS $200.00 SUNKEN GARDENS PARR: A -0- $200.00 $40.00 B $ 35.00/DAY $200.00 $40.00 C $ 75.00/DAY $200.00 $40.00 D $100.00/DAY $200.00 $40.00 E $150.00/DAY $200.00 $40.00 SOFTBALL TOURNAMENT GUIDELINES The Atascadero Department of Community Services encourages organized sports tournaments for youth and adults, utilizing City recreational facilities. The following guidelines include application procedures, general information and fees. TOURNAMENT APPLICATION PROCESS: 1. Submittal of tournament application form, approval of proposed tournament dates and location, and fields used, and payment of application fees. Fees: $150 Non-refundable fee submitted at time application: is submitted. $ 50 Non-resident tournament sponsor fee (if applicable 2. Sponsor to meet with Adult Sports Recreation Supervisor no later than one (1) week prior to tournament to review event schedule, services requested, and options desired. Fees for the services and options are listed as follows: Resolution No. 122-92 Exhibit I Page 21 GROUP FEES SERVICES / OPTIONS A -0- Field use fee B $5.00/HR Field use fee (mandatory) C $5.00/HR C $7.50/HR Field use fee (mandatory) D $10.00/HR Field use fee (mandatory) $30.00/HR Food Concession Fee (optional) $30.00/HR Alcoholic beverage concession fee (optional) (Alcoholic Beverage Insurance Certificate and Board of Equalization ABC License required) $50.00/HR Refundable cleaning/security deposit (If fields left in clean condition and there is no damage, deposit is refunded) $10.00/HR Scorekeeper services (optional) $16/FIELD Field preparation (line & drag field) (optional) $10.00/HR Field lights (optional) $5.00/BAG Field chalk (optional) $10.00/HR Recreation Leader to supervise facility (May be assigned at the discretion of the Director or designee) ALCOHOLIC BEVERAGE POLICY Individuals or organizations may request permission to sell alcoholic beverages in conjunction with the use of City facilities (except the City Administration Building) . Permittee shall follow the procedures hereinafter set forth. It shall be the full responsibility of the individual or organization to contact the Department of Alcoholic Beverages to determine the exact requirements pertinent to the type of use. 1. Groups or individuals wishing to sell alcoholic beverages must submit an application for permit to use City facilities a minimum of twenty (20) work days prior to the event. Applications may be obtained at the City of Atascadero, Department of Community Services, 6500 Palma Avenue, Room 106, Atascadero. 2. The Director of the Department of Community Services approves or disapproves all 'requests for the sale of alcoholic beverages at City facilities. Resolution No. 122-92 Exhibit I Page 22 3. If approved, a letter from the Department of Community Services will be prepared, authorizing the event, and presented to the permittee for submittal to the Department of Alcoholic Beverages, located at 3220 Higuera, San Luis Obispo. 4. A copy of the Department of Alcoholic Beverages sales permit must be presented to the Department of Community Services a minimum of ten (10) work days prior to confirmation for use of the facility. 5. A copy of ,liability insurance in the amount of $1 million dollars, listing the City as co-insured, for the date(s) of the event, is required prior to confirmation for the use of the facility. 6. Security attendants will be required for any event selling or serving alcoholic beverages in any City building. FOOD SERVICE POLICY FACILITIES SUITED FOR FOOD AND BEVERAGE SERVICE: Atascadero Lake Pavilion: A complete kitchen, offering a facility for various types of food service. The kitchen is fully equipped with dishes, cups, glasses, silverware, service accessories, pans, and cookware. Administration Building Fourth Floor Kitchen: The kitchen has all major appliances. Accessories such as dishes, utensils, cups, glasses, silverware, and cookware are not available. Picnic Areas: Barbecue pits, electricity outlets (at some sites) , and water are available. FOOD PREPARATION FOR SALE/COLLECTION OF DONATION: Individuals or organizations may request permission to sell or collect donations for providing food services at the above locations. Resolution No. 122-92 Exhibit I Page 23 Permittee shall follow the procedures hereinafter set forth. It shall be the full responsibility of the individual or organization to contact the County Health Department to determine the exact requirements pertinent to the type of use. 1. Individual or organization wishing to sell or collect donations for food services must submit a application for permit to use a City facility a minimum of twenty (20) work days prior to the event. Applications may be obtained at the City of Atascadero, Department of Community Services, 6500 Palma Avenue, Room 106, Atascadero. 2. The Director of the Department of Community Services shall approve or disapprove all requests for the sale or collection of donation for food services at City facilities. 3. If approved, the applicant will be required to contact the County Health Department regarding receiving a permit for food sales for a temporary event. The north county office is located at 5575 Capistrano, Atascadero (461-6059) . 4. A copy of the County Health Department permit must be provided to the Department of Community Services a minimum of ten (10) work days prior to confirmation for use of the facility. MAJOR/SPECIAL EVENT PROCEDURES Individuals or organizations may request permission to hold major events at City facilities. Individuals or organizations may request permission to hold a major/special event in a City facility by submitting an application for permit a minimum of twenty (20) work days prior to the event. A special event requested less than 20 work days prior to the event may be approved at Director or designee discretion. If approved, all applicable deposits and fees would be required at time of application. Applications request information as to: Type of activity Number of attractions Approximate attendance Information about sponsoring individual/organization Proposed set-up Event hours Road closures Resolution No. 122-92 Exhibit I Page 24 Applications may be obtained at the City of Atascadero, Department of Community Services, 6500 Palma Avenue, Room 106, Atascadero. The Director of the Department of Community Services, or his designee, shall approve or disapprove all requests for major/special events. Once an application is submitted, it will be presented to other City Departments for input. If approved, the applicant will be notified and a confirmed permit will be mailed. The applicant may be required to list names and social security numbers of all personnel who may operate booths. The applicant may be required to obtain a permit for food sales from the County Health Department, a permit to sell alcoholic beverages from the Department of Alcoholic Beverage Control, or a business license from the City's Administrative Services Department. _If required, a copy of such permit must be submitted to the Department of Community Services a minimum of ten (10) work days prior to the event The applicant may be required to provide portable restrooms, maintenance staff, police security, and special set-ups. All of the above will be accomplished at the applicant's expense. The applicant may be required to provide an insurance policy, naming the City of Atascadero as co-insured, in the amount of $1,000,000 liability and $500,000 property damage. A reservation deposit may be charged when applying for certain facility reservations. This deposit will be applied to the facility usage fee, when paid. If all fees and security deposit are not paid a minimum of twenty (20) work days prior to the event, the full reservation deposit will be retained by the City of Atascadero. A security deposit may be charged for usage of certain facilities. The facility is cleaned and returned to it's original condition after an event, without damage to the facility or furnishings. Failure to do so may cause the forfeiture of a portion of or the entire deposit and possible revocation of future permits. Resolution No. 122-92 Exhibit I Page 25- No equipment will be stored at the City site until one (1) day prior to the event, at the discretion of the Director. The City is not responsible for the security of any equipment left at a City facility. All employees of applicant will adhere to any direction given by City representatives. Failure to do so may result in cancellation of the permit without notice.