HomeMy WebLinkAboutAgenda Packet 09/12/2000 Ro Wo", �; AGENDA
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ATASCADERO CITY COUNCIL MEETING
TUESDAY, SEPTEMBER 12, 2000
7:00 P.M.
City of Atascadero
6500 Palma Avenue, 4t" Floor
Atascadero, California
REDEVELOPMENT AGENCY: 6:30 P.M.
CLOSED SESSION: (Immediately following Redevelopment Agency Meeting)
1) Conference with labor negotiator(Govt. Code Sec. 54957.6)
Agency Negotiator: City Manager
Employee organizations: Department Heads, Mid-Management/Professional,
Confidential, Atascadero Fire Captains, Atascadero Firefighters, Service
Employees Intl. Union Local 620, Atascadero Police Assoc.
2) Performance Review: City Manager(Govt. Code § 54957.6)
3) Conference with legal counsel—Pending litigation (Govt. Code Sec. 54956.9(a))
Name of case: Graham v. City of Atascadero
4) Conference with legal counsel - Anticipated litigation(G.C. Sec. 54956.9(b))
Re: 9930 Carmelita—Potential initiation of litigation
City of Atascadero v Reichek—one case
REGULAR SESSION, 7:00 P.M.:
PLEDGE OF ALLEGIANCE: Cub Scout Pack 155, of Den 6
ROLL CALL: Mayor Johnson
Mayor Pro Tem Arrambide
Council Member Clay
Council Member Luna
Council Member Scalise
APPROVAL OF AGENDA: Roll Call
PRESENTATIONS:
1. Proclamation declaring September 18-24, 2000, "National Pollution Prevention Week."
2. Police Chief Hegwood will introduce new members of the Police Department: Sergeant
Steven Schnars and Chaplain Thomas Mueller.
COMMUNITY FORUM:
(This portion of the meeting is reserved for persons wanting to address the Council on any
matter not on this agenda and over which the Council has jurisdiction. Speakers are limited to
five minutes. Please state your name and address for the record before making your
presentation. The Council may take action to direct the staff to place a matter of business on a
future agenda.)
COUNCIL ANNOUNCEMENT AND REPORTS:
(On their own initiative, Council Members may make a brief announcement or a brief report on
their own activities. Council Members may ask a question for clarification, make a referral to
staff or take action to have staff place a matter of business on a future agenda. The Council may
take action on items listed on the Agenda.)
1. Atascadero State Hospital—update and action, including staff direction, regarding the
release of patients
A. CONSENT CALENDAR: Roll Call
(All items on the consent calendar are considered to be routine and non-controversial by
City staff and will be approved by one motion if no member of the Council or public
wishes to comment or ask questions. If comment or discussion is desired by anyone, the
item will be removed from the consent calendar and will be considered in the listed
sequence with an opportunity for any member of the public to address the Council
concerning the item before action is taken.)
1. City Council Minutes—August 22, 2000
■ City Clerk recommendation: Council approve the City Council minutes of August 22,
2000[City Clerk]
2. El Camino Real Widening Project—Bid No. 2000-02
■ Fiscal Impact: $207,875
■ Staff recommendation: Council authorize the Mayor to execute an agreement with
Souza Construction, Inc. to construct the El Camino Real Widening Project with
maximum project expenditures of$207,875, including contingencies and construction
engineering and make the necessary appropriations[Public Works Department]
2
3. El Camino Real Rehabilitation Project
■ Fiscal Impact: $523,700
■ Staff recommendations:
1. Council authorize the Mayor to execute a work directive change with R. Burke
Corporation to extend the limits of the El Camino Real Rehabilitation Project
from Curbaril Avenue to the Highway 101 northbound off ramp for Highway 41
at a maximum additional cost of $115,400 and make the necessary
appropriations.
2. Council authorize the reprogramming of the $115,400 in Urban State Highway
Account funds for the El Camino Real Slurry Seal Project to the El Camino Real
Rehabilitation Project. [Public Works Department]
4. Authorization to Purchase Vehicles
■ Fiscal Impact: $48,640 from the Police Department Budget.
■ Staff recommendation: City Council authorize purchase of two vehicles from
Wondries Fleet Group for the Police Department. [Police Department]
B. PUBLIC HEARINGS: None
C. MANAGEMENT REPORTS:
. 1. Information Bulletin
a. Employee Update
D. COMMITTEE REPORTS:
(The following represent standing committees. Informative status reports will be given,
as felt necessary):
1. S.L.O. Council of Governments/S.L.O. Regional Transit Authority
2. Finance Committee
3. Water Committees:
a. SLO County Flood Control & Water Conservation District Water Resources
Advisory Committee
b. Nacimiento Water Purveyors' contract Technical Advisory Committee
C. North County Water forum
4. Integrated Waste Management Authority
5. North County Council
6. Air Pollution Control District
7. County Mayor's Round Table
8. Economic Vitality Corporation, Board of Directors
9. City/ Schools Committee
10. Economic Opportunity Commission
11. North County Homeless Coalition
3
E. INDIVIDUAL DETERMINATION AND/OR ACTION:
1. City Council
2. City Attorney
3. City Clerk
4. City Treasurer
F. ADJOURNMENT:
THE NEXT CITY COUNCIL MEETING WILL BE A REGULAR SESSION
SCHEDULED ON SEPTEMBER 26, 2000 AT 7:00 P.M.
Please note: Should anyone challenge any proposed development entitlement listed on this
Agenda in court, that person may be limited to raising those issues addressed at the public
hearing described in this notice, or in written correspondence delivered to the City Council at or
prior to this public hearing.
•
I, Marcia McClure Torgerson, the City Clerk of the City of Atascadero, declare under the
penalty of perjury that the foregoing agenda for the September 12, 2000 Regular Session of
the Atascadero City Council was posted on September 7, 2000 at Atascadero City Hall, 6500
Palma Ave., Atascadero, CA 93422 and was available for public review in the City Clerk's
office at that location.
Signed this 7'h day of September, 2000 at Atascadero, California.
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Marcia McClure Torgerson, City jerk
City of Atascadero
4
City of Atascadero
WELCOME TO THE ATASCADERO CITY COUNCIL MEETING
The City Council meets in regular session on the second and fourth Tuesday of each month at 7:00 p.m.,
in the Council Chamber of City Hall. Matters are considered by the Council in the order of the printed
Agenda.
Copies of the staff reports or other documentation relating to each item of business referred to on the
Agenda are on file in the office of the City Clerk(Room 311) available for public inspection during City
Hall business hours. An agenda packet is also available for public review at the Atascadero Library,
6850 Morro Road. Contracts, Resolutions and Ordinances will be allocated a number once they are
approved by the City Council. The minutes of this meeting will reflect these numbers.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
a City meeting or other services offered by this City, please contact the City Manager's Office, (805)
461-5010, or the City Clerk's Office, (805) 461-5074. Notification at least 48 hours prior to the meeting
or time when services are needed will assist the City staff in assuring that reasonable arrangements can
be made to provide accessibility to the meeting or service.
TO SPEAK ON AGENDA ITEMS
Members of the audience may speak on any item on the agenda. The Mayor will identify the subject,
staff will give their report, and the Council will ask questions of staff. The Mayor will announce when
the public comment period is open and will request anyone interested to address the Council regarding
the matter being considered to step up to the podium. If you wish to speak for, against or comment in
any way:
• You must approach the podium and be recognized by the Mayor
• Give your name and address(not required)
• Make your statement
• All comments should be made to the Mayor and Council
• All comments limited to 5 minutes(unless changed by the Council)
• No one may speak for a second time until everyone wishing to speak has had an opportunity
to do so, and no one may speak more than twice on any item.
The Mayor will announce when the public comment period is closed, and thereafter, no further public
comments will be heard by the Council.
TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA
Under Agenda item, "COMMUNITY FORUM", the Mayor will call for anyone from the audience
having business with the Council to:
• Please approach the podium and be recognized
• Give your name and address
• State the nature of your business
This is the time items not on the Agenda may be brought to the Council's attention. A maximum of 30
minutes will be allowed for Community Forum(unless changed by the Council).
TO HAVE ITEMS PLACED ON AGENDA
All business matters to appear on the Agenda must be in the Office of the City Manager ten days
preceding the Council meeting. Should you have a matter you wish to bring before the Council, please
mail or bring a written communication to the City Manager's office in City Hall prior to the deadline.
"Pollution Prevention Week"
September 18 - 24, 2000
WHEREAS, the City of Atascadero supports a clean and safe environment for
its residents; and
WHEREAS, pollution prevention is an approach to environmental protection
that focuses on prevention, and is therefore a preferable strategy for protecting our
environment, and
WHEREAS, pollution prevention can increase industrial efficiency and save
businesses money; and
WHEREAS, pollution prevention offers both environmental protection and
increased economic competitiveness; and
WHEREAS, by focusing attention on pollution prevention, the City of
Atascadero will meet current challenges to balance economic competitiveness,
environmental preservation, and environmental regulation; and
WHEREAS, Pollution Prevention Week is an opportunity for government,
industry, and environmental organizations to recognize the potential of pollution
prevention and to work together to plan for a prosperous and sustainable future.
THEREFORE, be it resolved, that September 18 — 24, 2000, is Pollution
Prevention Week and the City of Atascadero does hereby urge all community
members and businesses of Atascadero to participate in local and regional
celebratory and educational activities.
Ray Johnson, Mayor
City of Atascadero
September 5, 2000
601
ITEM NUMBER: A—1
DATE: 09/12/2000
DRAFT MINUTES
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ATASCADERO CITY COUNCIL MEETING
TUESDAY, AUGUST 22, 2000
7:00 P.M.
REDEVELOPMENT AGENCY: 6:30 P.M.
CLOSED SESSION: (Immediately following Redevelopment Agency Meeting)
1. Conference with labor negotiator(Govt. Code Sec. 54957.6)
Agency Negotiator: City Manager
Employee organizations: Department Heads, Mid-Management/Professional,
Confidential, Atascadero Fire Captains, Atascadero Firefighters, Service
Employees Intl. Union Local 620, Atascadero Police Assoc.
2. Conference with legal counsel—Existing litigation(G.C. Sec. 54956.9)
• Significant exposure to litigation: Fredericks v. City of Atascadero
3. Conference with legal counsel - Anticipated litigation(G.C. Sec. 54956.9(b))
Significant exposure to litigation(one case): Maxine Hill v. City
Atascadero
City Attorney Roy Hanley announced there was no reportable action taken in Closed Session.
REGULAR SESSION, 7:00 P.M.:
Mayor Johnson called the Regular Session to order at 7:00 p.m. and led the Pledge of Allegiance.
ROLL CALL:
Present: Council Members Arrambide, Clay, Luna, Scalise and Mayor Johnson
Absent: None
Others Present: City Clerk Marcia Torgerson and City Treasurer David Graham
Staff Present: City Manager Wade McKinney, Police Chief Dennis Hegwood, Fire Chief
Mike McCain, Assistant City Manager Brady Cherry, Administrative
Services Director Rachelle Rickard, Community Services Manager Geoff
English, Principal Planner Warren Frace, and City Attorney Roy Hanley.
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APPROVAL OF AGENDA:
MOTION: By Mayor Pro Tem Arrambide and seconded by Council
Member Scalise to approve the agenda. •
Motion passed 5:0 by a roll-call vote.
PRESENTATIONS:
1. American Red Cross Presentation— San Luis Obispo County Chapter will be presenting
the City Council a Certificate of Appreciation.
Ray Buban, member of the Board of Directors of the San Luis Obispo County Chapter of the
American Red Cross, presented the City Council with a Certificate of Appreciation. He thanked
Council Member George Luna for his participation.
COMMUNITY FORUM:
George Highland, Zoological Society of San Luis Obispo, announced they are purchasing two
juvenile tigers for the Zoo. They will be shipped in September 2000. In the meantime, the
Society will fund the enlargement of the tiger exhibit and the South American Rainforest exhibit.
He announced that a Master Plan for the Zoo should be forthcoming.
Ann Ketcherside, Atascadero, Candidate for City Council, expressed her dissatisfaction with the
policy of the City to charge Council candidates $35 for the City budget. Mayor Johnson asked
staff to explain the City's policy on public access to City documents. City Manager Wade
McKinney explained the City's budget is available for review in the City Manager/City Clerk's
office and the public library. City Clerk Marcia McClure Torgerson added that staff does
routinely charge $35 to the public for the purchase of the City's budget, however, staff has
offered Council candidates to make a deposit of$35 to check out the budget, and the $35 will be
returned to them when they return the budget.
COUNCIL ANNOUNCEMENT AND REPORTS:
Council Member Luna gave a brief presentation on the creation of monuments to advertise some
of the local historical buildings. City Manager Wade McKinney stated that staff would look in
to the matter.
A. CONSENT CALENDAR:
1. Joint Meeting of the City Councils of San Luis Obispo County Minutes—June 15, 2000
■ City Clerk recommendation: Council approve the Joint Meeting of the City Councils
of San Luis Obispo County minutes of June 15, 2000 [City Clerk]
2. City Council Minutes—July 25, 2000 •
■ City Clerk recommendation: Council approve the City Council minutes of Judy 25,
2000[City Clerk]
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Page 2
3. San Benito Routes to School Project—Bid No. 99-07
■ Fiscal Impact: STP Funds - $2,753.88
■ Staff recommendation: Council accept public improvements as complete and
authorize release of the project retention in the amount of$2,753.88 to Souza
Construction, Inc. [Public Works]
4. Wastewater Treatment Facility Upgrade, Phase 1
■ Fiscal Impact: Wastewater Funds -$79,146.48
■ Staff recommendation: Council accept the Wastewater Treatment Facility Upgrade,
Phase I, as complete and authorize the Administrative Services Director to release
the project retention in the amount of$79,146.48. [Public Works]
5. Downtown Revitalization Plan/Zone Change 2000-0003 - (City of Atascadero)
■ Fiscallmpact: Negligible
■ Staff recommendation: Council adopt on second reading by title only, the draft
Ordinance approving Zone Change 2000-003 to (1) repeal Article 13 through 16 and
Article 22 through Article 23 of Title 9 of the City's Municipal Code, (2) amend the
official zoning map, and(3) amend the zoning ordinance text to implement the
Downtown designation of the General Plan. [Community& Economic Development]
6. Downtown Revitalization Plan/ Sign Regulation Amendments—City of Atascadero
■
Fiscal Impact: Negligible
■ Staff recommendation: Council adopt on second reading by title only, the draft
Ordinance, approving Zone Change 2000-003 to repeal and replace Section 9-
15.0005(B) of the City's Municipal Code. [Community & Economic Development]
7. Downtown Parking & Business Improvement Area
■
Fiscal Impact: Negligible
■ Staff recommendation: Council adopt on second reading by title only, the draft
Ordinance amending Section 3-11.09 of the Atascadero Municipal Code relating to
the Business Improvement Association. [Community & Economic Development]
8. Acceptance of Final Tract Map 21-89/Tract 1831 —Chalk Mountain Village— 8555 El
Corte (Bunnell Development Corporation/Vaughan Surveys)
■ Fiscal Impact: None
■ Staff recommendations:
1. Council accept Final Tract Map 21-89 (Tract 1831); and
2. Council approve the sewer easement agreement with San Luis Obispo County and
the City of Atascadero for sewer purposes; and
3. Council accept the public dedications and easements. [Community & Economic
Development]
MOTION: By Council Member Luna and seconded by Mayor Pro Tem
Arrambide to approve the Consent Calendar.
Motion passed 5:0 by a roll-call vote.
(#A-5 Ordinance No. 375, #A-6 Ordinance No. 376,
#A-7 Ordinance No. 377)
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B. PUBLIC HEARINGS:
1. Confirming the Cost of Vegetative Growth and/or Refuse Abatement
■ Fiscal Impact: No direct fiscal impact
■ Staff recommendation: Council adopt the draft Resolution, confirming the cost of
vegetative growth (weeds) and/or refuse (rubbish) abatement. [Fire]
Fire Chief Mike McCain gave the staff report and answered questions of Council.
PUBLIC COMMENT
Rick Mathews, 6950 Navarette,Native Tree Association, asked if the City could include with the
City notification about weed abatement to the public, a brochure concerning seedling protection.
Mayor Johnson asked staff to look into this matter.
MOTION: By Council Member Luna and seconded by Mayor Pro Tem
Arrambide to adopt the draft Resolution, confirming the cost of
vegetative growth (weeds) and/or refuse (rubbish) abatement.
Motion passed 5:0 by a roll-call vote. (Resolution No. 2000-034)
C. MANAGEMENT REPORTS:
1. Proposition 35 —Fair Competition and Taxpayer Savings Initiative
■ Fiscal Impact: None
■ Staff recommendation: Council adopt the draft Resolution in support of Proposition
35. [City Manager]
City Manager Wade McKinney gave the staff report and answered questions of Council.
There was no Public Comment.
MOTION: By Council Member Scalise and seconded by Council Member Clay to
adopt the draft Resolution in support of Proposition 35.
Motion passed 5:0 by a roll-call vote. (Resolution No. 2000-035)
2. Youth/ Community Center Funding
■ Fiscal Impact: Varies significantly depending on the program level selected by the
Council,please refer to the staff report.
■ Staff recommendations:
1. Council direct staff to prepare a Request for Proposal from Architects to design
and prepare construction drawings for a Category #2 style Youth/ Community
Center that will allow for phasing of portions of the proposed building.
2. Council direct staff to secure the services of a Youth/Community Center Project
Manager to oversee and coordinate the design and construction of the proposed
facility.
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3. Council direct staff to prepare a financing plan based on the Capital Funding
Option 91 of the Youthl Community Center funding options.
4. Council direct staff to initiate plans to provide Level #1 programming at the
Youthl Community Center and to begin investigating potential publiclprivate
partnerships for the future maintenance and operation of the Youthl Community
Center. [Community Services]
Community Services Manager Geoff English gave the staff report, including a PowerPoint
presentation, and answered questions of Council.
There was lengthy Council discussion concerning the different options presented.
PUBLIC COMMENT
Ann Ketcherside, Atascadero, stated she supports the construction of a Youth Center. She also
stated that she knows people who are willing to give money and time to a Youth Center.
George Dodge, Atascadero Community Link member, urged the Council to approve the
construction of a Youth Center. He reminded the Council that the Community Survey listed a
Youth Center as the second most important issue to the community. He also stated he supports
the metal building concept and also encouraged the Council to support the partnership option.
Rick Mathews, 6950 Navarette, Parks and Recreation Commissioner and ARCC member, urged
the Council to approve the construction of the Youth Center. He asked the City to make sure
they include the skate park in the plans for this Center.
Eric Greening, 6600 Lewis Ave., stated he agrees with Mr. Mathews. He asked the Council to
include the Youth in this process by encouraging the youth to have input in the planning of this
project.
Barbie Butz, 3370 San Fernando Road, thanked the Council for considering this Youth Center.
She stated she has toured other Youth Centers in other cities and said there are many options for
features in the Center.
Mike Ryan, 5t" District Supervisor, stated he supports the construction of the Youth Center in
Atascadero. He also offered his assistance with this project. Supervisor Ryan encouraged
Atascadero to focus on Youth programs for this facility.
Mayor Johnson closed the Public Comment period.
Council Member Clay made a motion to direct staff to prepare a Request for Proposal from
Architects to design and prepare construction drawings for a Youth/ Community Center that will
allow for phasing of portions of the proposed building. The motion failed due to a lack of a
second.
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Page 5
MOTION: By Council Member Scalise and seconded by Council Member Clay to
direct staff to prepare a Request for Proposal from Architects to
design and prepare construction drawings for a Category #2 style
Youth/Community Center that will allow for phasing of portions for
the proposed building including a kitchen concept, secure the
services of a Youth/Community Center Project Manager to
oversee and coordinate the design and construction of the proposed
facility, prepare a financing plan based on the Capital Funding
Option #1 of the Youth/Community Center funding options, and
initiate plans to provide Level 91 programming and Level#1 funding
with County funding at the Youth/Community Center and to begin
investigating potential public/private partnerships for the future
maintenance and operation of the Youth/Community Center.
Motion passed 5:0 by a roll-call vote.
3. Information Bulletin
a. 2000 State Improvement Program (STIP)
Council Member Luna expressed some concern for a bridge at Curbaril and 3F Meadows for
emergencies.
PUBLIC COMMENT
Howard Marohn, 9265 Barranca Heights, requested the Council consider in Category 2, #6 "A
creek crossing at HWY 41 and Carmelita. He explained that this creek crossing would provide
enhanced emergency vehicle access for the approximately 100 to 150 residents in the highest fire
danger area of the City which now has only one way out. He urged the Council to include 3F
Meadows in this STIP program.
Mayor Johnson stated this information will be coming back to the Council. He asked if the
Council could look at the criteria of the STIP and the timing as part of the package. It may not
meet the criteria and/or timing. Council Member Luna asked if there was a motion needed.
Mayor Johnson stated this is an informational item and Council can give direction to staff.
Mayor Johnson stated when the Carmelita/3F Meadows issue comes back, he's sure there will be
a choice of what makes most sense and what will solve the problem
Ann Ketcherside, Atascadero, stated she agrees with Mr. Marohn.
b. Employee Update
D. CITY ATTORNEY REPORTS:
1. Contract with Charter Cable—Proposed Amendments
■ Fiscal Impact: None
■ City Attorney recommendation: Council authorize the Mayor and the City Manager
to execute a contract amendment with Charter Cable relieving them of any obligation
to place aboveground cable in specified areas (3F Meadows) and further amending
the contract to provide an additional extension of five years in exchange for replacing
coaxial cable with fiberoptic cable. [City Attorney]
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Council Member Luna announced that he would be stepping down on this item as he lives on
San Marcos Road.
City Attorney Roy Hanley gave the staff report and answeredq uestions of Council.
Gretchen Gray, 10420 San Marcos Road, stated that the neighbors and Mr. Merrill of Charter
Communications agree with the following amendments to the agreement:
1) Charter Cable to be required to install cable in specified areas; and
2) Charter Cable not be required to bury cable there: and
3) Charter Cable be prohibited to re-installing cable above ground in the specified areas.
Ed Merrill, Charter Communications, stated he agrees with the agreement and the amendments
stated by Ms. Gray.
Mayor Pro Tem Arrambide stated he is concerned that all of the property owners in 3F Meadows
have not been properly noticed about this potential action. Ms. Gray stated that they received 90
signatures of approval. City Attorney Roy Hanley commented that they followed all required
notification procedures.
Council Member Clay stated he shares Mayor Pro Tem Arrambide's concern.
PUBLIC COMMENT
David Bentz, 10275 San Marcos Road, stated he did sign the petition and he did attend the
meeting at the library. He explained that he feels there are many residents in this area that would
like the cable service as long as it was installed underground.
Mayor Johnson closed the Public Comment period
MOTION: By Council Member Scalise and seconded by Mayor Johnson to
authorize the Mayor and the City Manager to execute a contract
amendment with Charter Cable relieving them of any obligation to
place aboveground cable in specified areas (317 Meadows), including
the following amendments:
1) Charter Cable to be required to install cable in specified areas; and
2) Charter Cable not be required to bury cable there: and
3) Charter Cable be prohibited to re-installing cable above ground in
the specified areas.
Motion passed 4:0 by a roll-call vote. (Luna abstained)
Council Member Luna stepped back up for the following motion.
City Manager Wade McKinney gave the staff report and answered questions of the Council.
MOTION: By Council Member Clay and seconded by Council Member Scalise to
approve amending the current contract with Charter
Communications to provide an additional extension of five years in
exchange for replacing coaxial cable with fiber-optic cable.
Motion passed 5:0 by a roll-call vote.
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Page 7 U t,,
2. Legal Environment for Newsrack Reizulation
■ Fiscal Impact: None
■ City Attorney recommendation: Council give City Attorney direction on whether or
not to draft any changes to the existing Ordinance in Atascadero. [CityAttorney]
City Attorney Roy Hanley gave the staff report and answered questions of Council
PUBLIC COMMENT
Eric Greening, 6600 Lewis Ave., stated he would like to see any newspapers, free or otherwise,
required to be placed in wind-proof racks.
There was Council consensus to have staff continue pursuing voluntary compliance.
E. COMMITTEE REPORTS:
Water Committees
Council Member Clay reported that they spoke about the problems with earthquake retrofitting
on the Salinas Dam. He stated that Ken Weathers did a report on MTBE.
Air Pollution Control District
Mayor Pro Tem Arrambide announced that they discussed rate increases for APCD services and
passed a regulation for coffee roasters.
County Mayor's Round Table
Mayor Johnson reported that they discussed 402.
Economic Opportunity Commission
Council Member Scalise commented that they spoke about ECHO and plans for the future.
North County Homeless Coalition
Council Member Luna stated that they feel like quite a few people want to do the right thing with
the daycare and the homeless shelter, but we need to have some action.
F. INDIVIDUAL DETERMINATION AND/OR ACTION: None
G. ADJOURNMENT:
Mayor Johnson adjourned the meeting at 10:00 p.m. to the next Regular Session scheduled on
September 12, 2000 at 7:00 p.m.
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ITEM NUMBER: A-2
DATE: 9/12/2000
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Atascadero City Council
Staff Report - Public Works Department
El Camino Real Widening Project
Bid No. 2000-02
RECOMMENDATION:
Council authorize the Mayor to execute an agreement with Souza Construction, Inc. to construct
the El Camino Real Widening Project with maximum project expenditures of $207,875,
including contingencies and construction engineering and make the necessary appropriations.
DISCUSSION:
•
Design of the El Camino Real Widening Project has been completed. Bids were received and
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publicly opened on August 31, 2000. The lowest responsive bid was submitted by Souza
Construction, Inc. in the amount of$166,300.
The improvements will include widening of El Camino Real between San Anselmo Avenue and
Maya Court. The widening of this portion of El Camino will allow extension of the existing
two-way left-turn lane. The two-way left-turn lane will provide storage for vehicles making left
turn movements from El Camino Real to adjacent businesses and residences reducing the
accident potential in the area. Some of the properties within the project limits have existing
driveways that will not allow the construction of curb gutter and sidewalk without significant
amounts of grading. Curb, gutter and sidewalk will not be constructed along the frontages of
these properties.
In accordance with the City procurement policies, the award of the contract requires Council
approval. A bid summary prepared by the City Clerk and an itemized bid summary are included
in this report for reference. The bids have been checked for completeness and accuracy. Staff
finds Souza Construction, Inc. to be the lowest responsive bidder.
FISCAL IMPACT:
• The El Camino Real Widening Project is included in the FY 00-01 budget.
ITEM NUMBER: A-2
DATE: 9/12/2000
PROJECT EXPENDITURES •
Construction $166,300.00
Contingencies @ 10% $16,630.00
Construction Engineering (Inspection, Contract
Administration, Survey, Soils Testing) @ 15% $24,945.00
TOTAL PROJECT EXPENDITURES $207,875.00
PROJECT REVENUES
State Transportation Improvement Program (STIP) Funds $207,060.00
(Fund 500)
Street and Bridge Implant Fee $13,950.00
TOTAL $221,010.00
•
ALTERNATIVES:
1. Award Contract
2. Do not Award Contract—this section of El Camino Real will remain at its current width and
the two-way left-turn lane will not be extended exposing motorists making left turns to
through traffic.
ATTACHMENTS:
Attachment A -Bid Summary
Attachment B —Itemized Bid Summary
•
012
Cl*ty oAtascadero
Office of the City Clerk
BID SUMMARY
TO: Steve Kahn, Public Works Director
FROM: Marcia McClure Torgerson, City Clerk'*
BID NO.: 2000-02
OPENED: 8/31/2000, 2:00 p.m.
PROJECT: El Camino Real Widening Project
(7)Bids were received and opened today, as follows:
Bidder Base Bid
Madonna Construction Company $205,993.50
P.O. Box 3910
San Luis Obispo, CA 93403
Whitaker Contractors, Inc. $179,694.50
P.O. Box 910
Santa Margarita, CA 93453
R. Burke Corporation $174,675.00
P.O. Box 957
San Luis Obispo, CA 93406-0957
Granite Construction $174,024.00
P.O. Box 50085
Watsonville, CA 95077-5085
8-31-00
Bid Opening Results
Bid #2000-002, ECR Widening Project
Page 2
Bidder Base Bid
A.J. Diani Construction $181,566.00
P.O. Box 636
Santa Maria, CA 93456-0636
Union Asphalt $249,643.30
P.O. Box 1280
Santa Maria, CA 93456
Souza Construction $166,300.00
P.O. Box 3903
San Luis Obispo, CA 93403
Attachments:7 bids
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oil 15 ITEM NUMBER: A-3
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1918 ® 1979DATE: 9/12/2000
Atascadero City Council
Staff Report- Public Works Department
E1 Camino Real Rehabilitation Project
RECOMMENDATION:
1. Council authorize the Mayor to execute a work directive change with R. Burke Corp. to
extend the limits of the El Camino Real Rehabilitation Project from Curbaril Avenue to
the Highway 101 northbound off ramp for Highway 41 at a maximum additional cost of
$115,400 and make the necessary appropriations.
2. Council authorize the reprogramming of the $115,400 in Urban State Highway Account
funds for the El Camino Real Slurry Seal Project to the El Camino Real Rehabilitation
Project.
DISCUSSION:
The contract for the El Camino Real Rehabilitation Project was awarded to R. Burke Corp. Due
to the favorable unit prices obtained from R. Burke Corp., the rehabilitation project can be
extended from Curbaril Avenue north to south of Morro Road. This will meet the overlay
recently completed by CalTrans with the Highway 41 realignment project. The extension of the
project limits can be accomplished with currently programmed funds.
Council had previously authorized expenditures in the amount of $408,300 for the El Camino
Real Rehabilitation project. Staff is recommending that Council reprogram currently allocated
Urban State Highway account funds in the amount of$115,400 from the El Camino Real Slurry
Seal project to the El Camino Real Rehabilitation project resulting in a maximum authorized
expenditure for the rehabilitation project of$523,700. It should be noted that the limits of the El
Camino Real slurry seal project were from Curbaril Avenue to Morro Road, which is the same as
the limits of this project.
ITEM NUMBER: A-3
DATE: 9/12/2000 •
FISCAL IMPACT:
PROJECT EXPENDITURES
Construction $450,019
Contingencies @ 7.5% $33,681
Plans, specifications and estimates $15,000
Construction Engineering (Inspection, Contract $25,000
Administration, Survey, Soils Testing)
TOTAL PROJECT EXPENDITUREST $523,700
PROJECT REVENUES
Fund 500, STIP Funding $408,300
Fund 500, Urban SHA $115,400 •
TOTAL PROJECT REVENUES $523,700
A revised itemized bid summary is included in this report for reference.
ALTERNATIVES:
1. Award contract
2. Do not authorize work directive change - improvements to the segment of El Camino Real
between Curbaril Avenue and the northbound Highway 101 off ramp for Highway 41 will
not be constructed this year. The extent of the present damage will be increased by daily
vehicle traffic and future rains, which may necessitate a more expensive rehabilitation or
reconstruction.
ATTACHMENTS:
Attachment A- Revised Itemized Bid Summary
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ITEM NUMBER: A-4
DATE: 9/12/2000
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Atascadero City Council
Staff Report - Police Department
Authorization to Purchase Vehicles
RECOMMENDATION:
City Council authorize purchase of two (2) vehicles from Wondries Fleet Group for the Police
Department.
DISCUSSION:
Background: The Police Department in accordance with its Vehicle Replacement Plan is
recommending replacement of two high-mileage vehicles which are nearing and/or exceeding
their cost affective lives.
The Police Department has the capability of purchasing through state bid acquisitions and has
consistently done so in the past. This year the vehicles will be purchased through Wondries Fleet
Group of Alhambra, CA, which is the vendor providing the Los Angeles County bid. The
$24,320 per vehicle cost is lower than the state bid.
FISCAL IMPACT:
Cost of$48,640 from the Police Department Budget.
ALTERNATIVES:
Continue maintenance of existing vehicles and defer purchase.
Vti �
ITEM NUMBER: C-1
DATE: 09/12/2000
1918
Atascadero City Council
City Manager's Office
Information Bulletin
A. Employee Update
Daniel Fonzi, II Reserve Firefighter Hired 8/15/2000
John Schroeder Reserve Firefighter Hired 8/22/2000
Mary McCulloch Zoo Cashier Hired 8/22/2000
Barry Holmes Reserve Police Officer Resigned 8/17/2000
Shawn Hough Seasonal Firefighter Resigned 8/21/2000
i;'21_