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HomeMy WebLinkAboutResolution 021-87 0 0 RESOLUTION NO. 21-87 A RESOLUTION OF THE ATASCADERO CITY COUNCIL REVISING AND ESTABLISHING FEES FOR USAGE OF RECREATION FACILITIES , AND ESTABLISHING WRITTEN PROCEDURES FOR FACILITY RENTAL. WHEREAS , the government Code provides that fees may be collected for Park and Recreation Activities ; and WHEREAS , it is appropriate to establish user fees and deposits whcih cover the cost of providing the services requested; and WHEREAS , it is necessary to establish written procedures for rental of Park and Recreation Facilties . NOW, THEREFORE, the Council of the City of Atascadero does hereby adopt the attached Fees and Charges Policy Manual for scheduling of recreation facilities , including all fees for facility rental . This resolution shall supercede previously adopted Resolutions 55-84 and 31-85 . On motion by Councilperson MOLINA and seconded by Councilperson HANDSITY the foregoing resolution is hereby adopted in its entirety by the following roll call vote : AYES : COUNCILMEMBERS BORGESON, HANDSITY, MOLINA AND MAYOR MACKEY NOES : NONE ABSENT : COUNCILWOMAN NORRIS ADOPTED: March 10 , 1987 CITY OF ATASCADERO Marjo e Mackey , May ATTEST: r ' t"Le t Boyd ha itz- City Cler APPROVED AS TO FORM: reJJoye en , City Attorney y APPROVED AS TO CONTENT: Mi e Sh ton , ity Manager 0 CITY OF ATASCADERO PARKS AND RECREATION DEPARTMENT FEES AND CHARGES POLICY MANUAL FOR SCHEDULING OF RECREATION FACILITIES Facilities Available for Rental Fee and Permit Procedure Policy Statement Rules and Regulations Major Event Procedures Types of Groups Fee Schedules A. FACILITIES AVAILABLE FOR RENTAL The following facilites are available on a reservation system basis . Detailed instructions on how to apply for rental of a facility are outlined in Fee and Permit Procedures . ATASCADERO LAKE PARK GAZEBO - covered area suitable for concerts , meetings , etc . BARBECUE AREAS AT ATASCADERO LAKE PARK - three medium to large ' BBQ pits with seating for large groups . PAVILION BUILDING AT ATASCADERO LAKE - Multi purpose use building suitable for meetings , receptions ,etc . ALVORD FIELD - night lighted baseball/softball field at Atascadero Lake . PALOMA CREEK SOFTBALL FIELDS - two championship night lighted soft- ball fields available for tournaments , practices and special events . PALOMA CREEK PARK PLAYFIELDS - two large multi-purpose open space fields suitable for sports activities or special events . SUNKEN GARDENS - a large multi-purpose grass area adjacent to the City Administration Building suitable • for special events . TRAFFIC WAY SOFTBALL FIELDS - suitable for youth groups . PALOMA CREEK PARK GROUP BARBECUE - (under development ) . When com- plete , suitable for large groups . PALOMA CREEK PARK EQUESTRIAN ARENA - B. FEE AND PERMIT PROCEDURES 1 . An application is required for all groups using the facilities , except for an activity sponsored by the City of Atascadero . 2 . All applications for permission to use City of Atascadero parks and recreation facilities shall be issued by the Director of Parks and Recreation , or his appointee , subject to the availa- bility of the facilities . Application forms are available at the Parks and Recreation Office , 6500 Palma Avenue (City Admin- istration Building) . 3 . Applications shall be issued only for responsible adults who shall be in attendance at the function for which application is made . 4 . Reservations shall be made in the order of receipt of applica- tion by the Parks and Recreation Department and subject to the availability of facilities . All fees must be paid before reservation of facility is confirmed. 5 . 'Organizations rouesting use of the Lake Polion or Sunken Gardens shall pay a refundable deposit . This fee shall be returned only if the facility is left clean after use and there is no damage . 6 . No permit shall be issued to groups listed by the U. S. Govern- ment and/or Attorney General as subversive . 7 . A written request for a Waiver of Fees may be submitted to the Parks and Recreation Director for consideration. 8. Appropriate deposits as determined by the Parks and Recreation Director may be required for groups reserving softball facili- ties . These must be paid at least 48 hours prior to the event date . 9 . Rental time must include decorating and cleanup period. Rental time is adjusted to the next full half hour. 10 . When applicable all persons using City of Atascadero facilities must obtain necessary keys from the Parks and Recreation Depart- ment immediately prior to the scheduled facility use . Keys must be returned to the Parks and Recreation Department by the first working day after rental . A $3 per day fee will be charged for for each day the key is not returned after the first working day. This rule may be waived at the discretion of the Parks and Recreation Director . 11 . City staff is available at $10 per hour per person to assist the group. This fee must be paid prior to the event date . C. POLICY STATEMENT 1 . Recreation facilities shall be available to any group in the Atascadero vicinity for activities which contribute to the best recreational , social , cultural , civic , and educational interest of the citizens of Atascadero . Any dispute regarding the above shall be referred to the City Manager if necessary, but dis- putes shall first be discussed with the Parks and Recreation Director. 2 . Applications for use of the City of Atascadero Parks and Recrea- tion facilities must be filed at least seven days and not more than 30 days prior to the time use of a facility is desired. Resident groups , as defined below, may reserve a facility 90 days in advance . Exceptions : Wedding receptions may reserve the Lake Pavilion 120 days prior to time of use for residents and non-residents . A RESIDENT GROUP is defined as an organization whose member- ship is composed of at least 51 per cent Atascadero residents , or an organization and/or business based in Atascadero . 3 . Reservations for the use of City of Atascadero Parks and Recreation facilities shall be granted at the discretion of the Parks and Recreation Director for the following activities or groups without charge and with preference in the following order: 1 . City sponsored or co-sponsored activities 2 . Local organizations constituted for the promotion of youth recreation, education and welfare activities . 3 . Service clubs and community service organizations . 4 . Reservations for the use of City of Atascadero parks and recrea- tion facilities shall be granted at the discretion of the Parks and Recreation Director for the following activities or groups at the established fees and on a first-come first-served basis . 1 . Local organizations constituted for the promotion of adult recreation , education , and welfare activities . 2 . Private , non-commerical meetings and events . 3 . Commercial activities . 5 . Field Use : Non-resident groups may not reserve fields more than 15 days in advance . Resident groups may reserve a field 30 days in advance . Both groups may reserve the field only once per week without authorization from the Parks and Recreation Director. Fields will be subject to the fees as stated on the Fee Schedule . 6 . Groups who charge membership or admission may be subject to a financial review to determine appropriate group classification. 7 . Political groups requesting the use of facilities may be refered to the City Council or City Manager for final judgment . 8 . All meetings and/or official gatherings that may create over- crowding, noise or traffic problems will be reviewed with the Atascadero Police Department prior to the final approval by the Parks and Recreation Director. D. RULES AND REGULATIONS 1 . All City ordinances must be observed. • 2 . Gambling , the use of profane language , loud, boisterous talking , improper conduct , unusually loud amplified music or any other activity that creates a disturbance will not be permitted. 3 . The City is not responsible for any lost or stolen articles. 4 . No equipment or furnishings shall be removed from the premises without permission of the Parks and Recreation Director. 5 . Decorating of buildings should be discussed at time of signing application. All methods of attaching decorations to walls and ceilings must have prior approval . All decorations must be removed and facility cleaned IMMEDIATELY after use . 6 . The kitchen facilities shall not be used by any group unless specific permission is granted. 7 . Groups using kitchen- shall furnish own dishes , silverware , cook- ing utensils , towels , soap, etc . 8 . City of Atascadero reserves right of full access to all activi- ties at any time in order to insure that all rules , regulations and city and state laws are being observed. 9 . All activities must cease by 10 p.m. UNLESS written permission is granted for a longer period of usage. 10 . If damage to City premises or property occurs incident to the rental , the applicant shall be held responsible . 11 . Groups meeting regularly must notify the Parks and Recreation Department at least seven days in advance when they are not using the facility. Groups will be billed until notification is re- ceived. Notification must be completed in writing. 12 . Failure to comply with the rules and regulations will result in termination of facility use at the discretion of the Parks and Recreation Director. 13 . Rental of facilities shall be on a first-come first serve basis except as discussed earlier. Reservations are not confirmed until the application is completed and all appropriate fees are paid. 14 . Lessee is required to clean and leave in a sanitary condition the rental facility used. All equipment must be returned to its proper place . • 15 . When the Lake Pavilion or any City building is used by minors , the groups must be under its own adult supervision at all times . There must be at least one adult supervisor for every 20 minors if those in the group are under 18 years of age . 16 . Anyone sponsoring a teenage dance at the Pavilion shall insure that teenagers who have entered the building shall not be per- mitted to leave and re-enter, except in emergencies . 17 . The sale of alcoholic beverages in the Pavilion is prohibited unless lessee has obtained permission from the City Council . Any sale and/or comsumption of alcoholic beverages shall be sub- ject to rules and regulations of the ABC . 18 . Five calendar days notice is required to cancel or change the lessee ' s reservation date . Failure to do so will result in a 15% administrative fee . 19 . Violation of any of the rules contained herein by lessee shall be , at the option of the City of Atascadero , sufficient grounds for revoking existing reservations and/or denying future use by said lessee of City of Atascadero facilities. 20 . Groups reserving softball faciltiies for tournaments shall be • required to post a deposit prior to the tournament of 50% of estimated fees , with the balance due on the first work day after the tournament completion date . E. MAJOR EVENTS PROCEDURES 1 . Applicant will be responsible for application and a letter des- cribing the proposed event . 2 . The letter accompanying the application should include : a. Type of activity b . Number of attractions c . Approximate attendance d. Information about the sponsoring agency or individual e. Methods for the funds collected to be dispersed f . Proposed set-up g. List the event ' s operating hours . 3. Copy of the letter and application along with cover memo forwarded to the following departments : Finance Police Fire City Manager 4 . Parks and Recreation Department will received responses from departments and will contact applicant regarding status . 5. Applicant must respond with appropriate information to various departments including police at least 45 days prior to the scheduled activity date . This information includes but not limited to : listing the names and Social Security Nubmers of all personnel who will be operating the carnival attractions and obtaining a business permit from the Finance Department , at least 10 days prior to event . 6 . City may require portable restrooms , maintenance staff , police security and may direct special set-ups . All of the above will be accomplished at applicant ' s expense . 7 . City will require an insurance policy naming the City of Atas- cadero as co-insured. The policy will be for $1 ,000 ,000 liability and $500 ,000 property damage . 8 . No equipment will be stored at a City site until two days prior • to the event . g . Applicable fees may be waived for nonprofit organizations . All groups will pay a $ 200 refundable security and maintenance deposit . 10 . All employees of applicant will adhere to any direction given by City representatives. Failure to do so may result in a can- cellation without notice. F. TYPES OF GROUPS GROUP A - City sponsored activities . For example , fee based classes or special events conducted by the City of Atascadero . GROUP B - Meetings and programs of local organizations constituted for the promotion of youth recreation , education or welfare activities . For example , Little League , PTA, etc . GROUP C - Service Clubs and other organizations constituted primarily for the promotion of civic improvements . For example , Kiwanis Club , Lions Club , Rotary Club , etc . GROUP D - Local organizations constituted for the promotion of adult or booster groups of youth recreation , education, or public . recreation. For example , square dance clubs , social clubs , instructional program groups , sports leagues , etc . GROUP E - Local , non-commerical group meetings and events . For example , fraternal organizations , church groups , political associations , etc . (Private non-profit groups ) GROUP F - Private parties . For example , showers , wedding receptions, family reunions , etc . , and non-local non-commercial group meetings and events . Non-local company picnics or athletic events . GROUP G - Commercial activities . For example , sporting events , exhi- bits , demonstrations , shows , dances , corporate meetings , etc . (Profit oriented activities) . Commercial may be defined as any person and/or group charging a fee to participants . All groups with non-profit status will be exempt from the commercial classification. • FEE SCHEDULES • ATASCADERO LAKE PARK Gazebo/Bandstand Group Cost A No charge B No charge C $10 per meeting D $10 per meeting E $10 per meeting F $10 per hour G $15 per hour Pavilion A No charge B No charge C $50 per day ( 8 hour maximum) D $50 per day ( 8 hour maximum) E $50 per day ( 8 hour maximum) F $100 per day G $150 per day . Large Barbecue Areas (1 and 2) A No charge B No charge C $16 per use D $16 per use E $16 per use F $16 per use G. $25 per use Small Barbecue Area ( #3) A No charge B No charge C $8 per use D $8 per use E $8 per use F $8 per use G $15 per use Softball/Baseball Fields Prices do not include lights or field preparation) Alvord Field iA No charge B No charge C $5 per hour D $5 per hour E $5 per hour F $10 per hour G $ 15 per hour Paloma Creek Park A No charge B No charge C $5 per hour D $5 per hour E $5 per hour F $10 per hour G $15 per hour Alvord Field. Lights A $7 per hour B $7 per hour • C $7 per hour D $7 per hour E $7 per hour F $7 per hour G $10 per hour Paloma Creek Park Lights LIGHTS ONLY LIGHTS & REFRESHMENT STAND POWER A $7 per hour $10 B $7 per hour $10 C $7 per hour $10 D $7 per hour $10 E $7 per hour $10 F $7 per hour $12 G $10 per hour $15 Paloma Creek Park Open Space Playfields A No charge B No charge C No charge D No charge E No charge F No charge G $25 per hour • Group Barbecue Area A No charge 10 B No charge C $8 per use D $8 per use E $8 per use F $8 per use G $25 per use Traffic Way Softball Fields A No charge B No charge C No charge D No charge E No charge F $5 per hour G $10 per hour Sunken Gardens A No charge B No charge C No charge D No charge E No charge F No charge G $100 per use NOTE: All groups required to post a $200 refundable cleaning deposit . PALOMA CREEK EQUESTRIAN ARENA USE OF ARENA PORTABLE MTG. ROOM KEY SECURITY SPECIAL GROUP PER DAY #* TOILET (PER 2 HOURS) DEPOSIT DEPOSIT EQUIPMENT A No charge N/C N/C N/C N/A N/C B $50 $20 $7 . 50 $25 $200 $10/use C $50 $20 $10 $25 $200 $10/use D $50 $20 $10 $25 $200 $10/use E $100 $20 $10 $25 $200 $10/use F $150 $20 $10 $25 $200 $20/use G $200 $20 $10 $25 $200 $20/use **Plus $1 . 00 per horse INDIVIDUAL USEAGE Use of Arena - $3 application fee Key Deposit (refundable) - $10 Special Equipment - $5 per use SPECIAL FEES 1. Supervision - $10 per hour 2 . Tables and chairs (per day charges) 1 . 50¢ per chair 2 . $3 per table 3. Field preparation - $8 per field 4. Electricity (may be charged at the discretion of the Parks and Recreation Director) $5 . per hour 5. Bases - $2 per use 6. Chalk Field Liner - $3 per use The Parks and Recreation Director may waive any of the above listed fees if deemed to be in the best interests of the City.