HomeMy WebLinkAbout2021-009 County of San Luis ObispoCITY OF ATASCADERO
CONTRACT NUMBER:
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AGREEMENT BETWEEN THE COUNTY OF SAN LUIS OBISPO, THE CITIES OF ARROYO GRANDE,
ATASCADERO, GROVER BEACH, MORRO BAY, PASO ROBLES, PISMO BEACH, SAN LUIS OBISPO, AND
THE FIVE CITIES FIRE AUTHORITY FOR COUNTYWIDE COVID-19 VACCINATION EFFORT ASSISTANCE
THIS AGREEMENT ("Agreement") is made and entered into on February 2, 2021 by and between
the Cities of Arroyo Grande, Atascadero, Grover Beach, Morro Bay, Paso Robles, Pismo Beach, and San
Luis Obispo (collectively, the "Cities" or individually, a "City"), the County of San Luis Obispo ("County"),
and the Five Cities Fire Authority ("Authority").
WITNESSETH:
WHEREAS, the Cities, County, and Authority (collectively, the "Parties" or individually, a "Party")
agree that a coordinated and cooperative vaccination response to the COVID-19 pandemic is in the best
interest of all residents of San Luis Obispo County; and,
WHEREAS, the Parties agree that an expedited COVID-19 vaccination effort is essential to protect
public health and safety of San Luis Obispo County residents and to fully reopen local businesses and
schools to support the economic recovery process for our region and return daily life to as close to that
which existed prior to the onset of the COVID-19 pandemic; and,
WHEREAS, the Parties understand that the timing and scale of this countywide vaccination effort
exceeds the operational capacity of the County and its Public Health function and the Cities and Authority
commit to assist this effort with resources that would be reimbursable by the County with Federal and/or
State funding received that was dedicated to pay for this vaccination effort; and,
WHEREAS, the Consolidated Appropriations Act, 2021 (H.R. 133), which was signed into law on
December 27, 2020 by President Trump, includes $4.5 billion in funding to be allocated to states, localities,
and territories to plan, prepare for, administer, monitor, and track coronavirus vaccines and ensure broad
distribution and access; and,
WHEREAS, in addition to receiving Federal funding from H.R. 133, a Party may receive additional
funding for vaccine distribution from the Federal government as well as from State government such as
through Governor Newsom's proposed State budget for FY 2021-22, which includes $350 million for State-
sponsored vaccine distribution efforts; and,
WHEREAS, President Biden has indicated that additional Federal funding may be made available
to states and local agencies to support vaccination efforts and defray or cover all costs; and
WHEREAS, the Parties agree to work together to support this significant and historic vaccination
effort with resources specified below at the request of the County Public Health Officer and consistent
with the "Vaccination Letter of Expectation" approved by the Public Health Officer and the County's
Incident Management Team to protect the health and safety of all San Luis Obispo County residents.
NOW, THEREFORE, the Parties agree as follows:
1. RECITALS: The above recitals are true and correct and are incorporated hereby by this reference.
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2. ASSISTANCE AGREEMENT: The following is an Assistance Agreement between the above-named
Parties negotiated specifically for the COVID-19 vaccination of citizens of San Luis Obispo County
("Incident").
3. SCOPE OF ASSISTANCE: The Parties commit to providing necessary resources to carry out the COVID-
19 vaccination effort throughout the County as requested in the "Vaccination Letter of Expectation"
approved by the County Public Health Department and the County's Incident Management Team and
attached hereto as Exhibit A. These resources include staffing and out of pocket expenses such as
Personal Protective Equipment that represent marginal costs for the vaccination effort as set forth in
Sections 4 and 5 below. Staffing assistance from the Cities and Authority will largely come from each
Party's respective fire department, though staffing from other Party departments may also be used if
necessary. Necessary resources will be determined by each Party in consultation with the County and
the County Incident Management Team based on resource capacity and availability, as some Parties
do not have a separate fire department but are served by a multi -agency fire service or are themselves
a fire department/authority.
4. REIMBURSABLE COSTS: Additional costs being borne by a Party related to the incident will be included
in those considered for reimbursement. The following items are reimbursable costs to a Party by the
County for assistance to the County in this COVID-19 vaccination effort which would be similar to
reimbursable costs incurred by the County:
a. Additional staff hired specifically to support the Incident.
b. Additional staff hired to provide substitute/backfill for existing Party staff who are assigned
to support the Incident.
c. Existing staff that is furloughed or otherwise unable to work due to COVID-19 restrictions or
office closures, but brought back to support the Incident.
d. Salary (including both base pay and any applicable overtime incentives, but excluding Party
overheads such as employee benefits, insurance and payroll taxes) for staff working on the
Incident who are not relieved of normal duties.
i. Because assignments of hourly personnel are anticipated to be in addition to normal
duties, and not instead of, in all cases where staff is eligible for overtime incentives,
cost for both base pay and overtime incentives will be included, regardless of whether
the individual is being paid overtime.
e. Cost for equipment, consumables, and other needs specifically purchased for use while
providing support to the Incident including, but not limited to: Personal Protective Equipment
(PPE), food, water, paper, pencils, and pens.
f. Cost for equipment and consumables taken for use at the Incident that will require
replacement at the end of the Incident such as items listed in subsection 4.e above.
5. EXCLUDED FROM REIMBURSABLE COSTS: The following items are Party expenses that will not be
eligible for reimbursement by the County with Federal or State funding associated with vaccination
efforts. Where appropriate, such expenses will be tracked, and documentation of such expenses will
be provided to the County, as they may be reimbursable through the Federal Emergency Management
Agency (FEMA) or the State of California and information related to the types of costs will be provided
by each Party to the County:
a. Staff assigned to the Incident who are relieved of normal duties.
b. Agency and management overhead for staff assigned to the Incident.
c. Existing equipment and consumables that are not purchased for the Incident and do not
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require replacement at the end of the Incident.
Costs for non -expendable property purchases made by a Party that can be repurposed for
non -Incident purposes.
Costs incurred by a Party not directly related to COVID-19 vaccination activities.
6. REIMBURSEMENT: The County commits to reimburse the Cities and Authority for eligible costs
defined in Section 4 using Federal or State funding received by the County dedicated to COVID-19
vaccination efforts. In the event that Federal or State funding does not fully cover the reimbursable
costs incurred by the Cities or Authority for the vaccination efforts, the County will reimburse Cities
or Authority based on the formula defined below in subsection 6.b. The County agrees it will pursue
additional reimbursement from FEMA and the State of California for all such costs on behalf of all the
Parties. Where reimbursement is received from FEMA or the State, the County will provide funds to
all Parties in accordance with this Agreement.
a. To ensure timely and accurate cost tracking for reimbursement, all Parties agree to provide
the County with documentation of ongoing total eligible costs/expenditures incurred within
thirty (30) days of each completed quarter and within thirty (30) days of the termination of
the County led vaccination effort, hereinafter referred to as the "Final Cost Reporting." Should
a cost be excluded due to untimely submission, such costs will still be included with costs
submitted for COVID-19 cost reimbursement through FEMA and/or the State of California.
b. In the event that Federal or State funding provided to the County is less than the total costs
incurred by all Parties, the County will reimburse each City or the Authority the proportion of
the funding received in comparison to the total costs.
i. Example: If the County receives 75% of the total costs incurred by Parties, the County
will reimburse each Party 75% of their individual agency eligible costs.
1. If the total vaccination effort cost is equal to $5,000,000 and the total Federal
and State funding received by the County is $3,750,000, a Party with an
eligible total cost to provide assistance of $500,000 would be reimbursed
$375,000 by the County.
c. Reimbursement will be issued within sixty (60) days following the receipt by the County of
eligible Federal or State funding, or within sixty (60) days of the Final Cost Reporting if Federal
or State funding is received by the County prior to the termination of the County led
vaccination effort.
d. The Parties acknowledge that other eligible funding received for vaccination work will be
applied towards reimbursement of eligible costs identified in Section 4.
OTHER PARTIES: Should the County seek the assistance from other government agencies located in
the San Luis Obispo County in relation to the County -wide vaccination efforts not party to this
agreement, including special districts, an amendment of this agreement adding said party should be
completed in agreement by all existing Parties.
LIABILITY AND INDEMNITY: Nothing in this Agreement shall be deemed to create an
employee/employer relationship between the Parties or as between any Party and another Party's
respective employees. All third -party claims against any Party shall be adjudicated pursuant to the
applicable tort claims act and shall be referred to the agency or agencies whose employees or agents
were involved in the incident that gave rise to the claim. Each Party shall be solely responsible for
the acts, errors or omissions of its participating employees and agents and shall be solely responsible
for any claims or liabilities arising out of the services and activities of its participating employees and
agents, including but not limited to worker's compensation. No Party shall seek indemnification from
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another Party for, and shall hold each other Party harmless against the acts, errors or omissions of
the Party's employees and agents.
9. NON-DISCRIMINATION: All Parties shall not discriminate against any person or class of persons in
violation of any and all Federal, State, and local non-discrimination laws.
10. COMPLIANCE WITH ALL LAWS: All Parties agree to abide by all laws and regulations applicable to the
expenditure of public funds, including but not limited to, the audit of the expenditure of these funds
by Federal, State, or County for compliance with regulations and the inclusion of provisions
guaranteeing compliance with all labor laws and regulations pertinent to public funds.
11. SEVERABILITY: The invalidity of any provision of the Agreement shall not affect the validity or
enforceability of any other provision of the Agreement.
12. TERM: This Agreement is effective as of the Effective Date above and shall continue in effect until
terminated by all the Parties. Any Party may terminate their participation in this Agreement by
sending written notice of termination to the other Parties. This Agreement shall automatically
terminate upon the successful completion of the vaccination efforts and as determined by the County
Public Health Department and the Incident Management Team.
13. NOTICES: Any notices required herein shall be sent to the following individuals:
If to County:
Wade Horton
Administrative Office
1055 Monterey St. D430
San Luis Obispo, CA 93408
If to City of Grover Beach
If to City of San Luis Obispo
If to City of Arroyo Grande
If to City of Morro Bay
If to Five Cities Fire
Authority:
If to City of Atascadero:
Rachelle Rickard
City Manager's Office
6500 Palma Avenue
Atascadero, CA 93422
If to City of Paso Robles:
14. COUNTEPARTS AND EXECUTION: This Agreement may be executed in counterpart signatures and
transmitted by electronic mail with the same force and legal effect as an original.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date:
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another Party for, and shall hold each other Party harmless against the acts, errors or omissions of
the Party's employees and agents.
9. NON-DISCRIMINATION: All Parties shall not discriminate against any person or class of persons in
violation of any and all Federal, State, and local non-discrimination laws.
10. COMPLIANCE WITH ALL LAWS: All Parties agree to abide by all laws and regulations applicable to the
expenditure of public funds, including but not limited to, the audit of the expenditure of these funds
by Federal, State, or County for compliance with regulations and the inclusion of provisions
guaranteeing compliance with all labor laws and regulations pertinent to public funds.
11. SEVERABILITY: The invalidity of any provision of the Agreement shall not affect the validity or
enforceability of any other provision of the Agreement.
12, TERM: This Agreement is effective as of the Effective Date above and shall continue in effect until
terminated by all the Parties. Any Party may terminate their participation in this Agreement by
sending written notice of termination to the other Parties. This Agreement shall automatically
terminate upon the successful completion of the vaccination efforts and as determined by the County
Public Health Department and the Incident Management Team.
13. NOTICES: Any notices required herein shall be sent to the following individuals:
If to County:
Wade Horton
Administrative Office
1055 Monterey St. D430
San Luis Obispo, CA 93408
If to City of Grover Beach
If to City of San Luis Obispo:
If to City of Arroyo Grande
If to City of Morro Bay
If to Five Cities Fire
Authority:
If to City of Atascadero:
If to City of Paso Robles:
City Manager
City of Paso Robles
1000 Spring Street
Paso Robles, CA 93446
14. COUNTEPARTS AND EXECUTION: This Agreement may be executed in counterpart signatures and
transmitted by electronic mail with the same force and legal effect as an original.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date:
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DocuSign Envelope ID: EE6E13F6-2026-4B7B-927C-86E33791B546
another Party for, and shall hold each other Party harmless against the acts, errors or omissions of
the Party's employees and agents.
9. NON-DISCRIMINATION: All Parties shall not discriminate against any person or class of persons in
violation of any and all Federal, State, and local non-discrimination laws.
10. COMPLIANCE WITH ALL LAWS: All Parties agree to abide by all laws and regulations applicable to the
expenditure of public funds, including but not limited to, the audit of the expenditure of these funds
by Federal, State, or County for compliance with regulations and the inclusion of provisions
guaranteeing compliance with all labor laws and regulations pertinent to public funds.
11. SEVERABILITY: The invalidity of any provision of the Agreement shall not affect the validity or
enforceability of any other provision of the Agreement.
12. TERM: This Agreement is effective as of the Effective Date above and shall continue in effect until
terminated by all the Parties. Any Party may terminate their participation in this Agreement by
sending written notice of termination to the other Parties. This Agreement shall automatically
terminate upon the successful completion of the vaccination efforts and as determined by the County
Public Health Department and the Incident Management Team.
13. NOTICES: Any notices required herein shall be sent to the following individuals:
If to County:
Wade Horton
Administrative Office
1055 Monterey St. D430
San Luis Obispo, CA 93408
If to City of Grover Beach
If to City of San Luis Obispo:
Derek Johnson
City Manager's Office
990 Palm Street.
San Luis Obispo, CA 93401
If to City of Arroyo Grande
If to City of Morro Bay
If to Five Cities Fire
Authority:
If to City of Atascadero:
If to City of Paso Robles:
14. COUNTERPARTS AND EXECUTION: This Agreement may be executed in counterpart signatures and
transmitted by electronic mail with the same force and legal effect as an original.
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another Party for, and shall hold each other Party harmless against the acts, errors or omissions of
the Party's employees and agents.
9. NON-DISCRIMINATION: All Parties shall not discriminate against any person or class of persons in
violation of any and all Federal, State, and local non-discrimination laws.
10. COMPLIANCE WITH ALL LAWS: All Parties agree to abide by all laws and regulations applicable to the
expenditure of public funds, including but not limited to, the audit of the expenditure of these funds
by Federal, State, or County for compliance with regulations and the inclusion of provisions
guaranteeing compliance with all labor laws and regulations pertinent to public funds.
11. SEVERABILITY: The invalidity of any provision of the Agreement shall not affect the validity or
enforceability of any other provision of the Agreement.
12. TERM: This Agreement is effective as of the Effective Date above and shall continue in effect until
terminated by all the Parties. Any Party may terminate their participation in this Agreement by
sending written notice of termination to the other Parties. This Agreement shall automatically
terminate upon the successful completion of the vaccination efforts and as determined by the County
Public Health Department and the Incident Management Team.
13. NOTICES: Any notices required herein shall be sent to the following individuals:
If to County:
Wade Horton
Administrative Office
1055 Monterey St. D430
San Luis Obispo, CA 93408
If to City of Grover Beach
If to City of San Luis Obispo
If to City of Arroyo Grande
If to City of Morro Bay:
If to Five Cities Fire
Authority: Steve Lieberman
140 Traffic Way
Arroyo Grande, CA 93420
If to City of Atascadero:
If to City of Paso Robles:
14. COUNTEPARTS AND EXECUTION: This Agreement may be executed in counterpart signatures and
transmitted by electronic mail with the same force and legal effect as an original.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date:
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SIGNATURES
County of San Luis Obispo:
City of Arroyo Grande:
City of Atascadero:
City of Grover Beach:
City of Morro Bay:
City of Paso Robles:
City of Pismo Beach:
City of San Luis Obispo:
Five Cities Fire Authority:
Signature/Title GAO
Signature/Title
Signature/Title
Signature/Title
Signature/Title
Signature/Title
Signature/Title
Signature/Title
Signature/Title
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Z2 EF -5 ZaZ(,
Date
Date
Date
Date
Date
Date
Date
Date
Date
SIGNATURES
County of San Luis Obispo:
Signature/Title Date
City of Arroyo Grande: 4A&Z
Signatur itle Date
City of Atascadero:
Signature/Title Date
City of Grover Beach:
Signature/Title Date
City of Morro Bay:
Signature/Title Date
City of Paso Robles:
Signature/Title Date
City of Pismo Beach:
Signature/Title Date
City of San Luis Obispo:
Signature/Title Date
Five Cities Fire Authority:
Signature/Title Date
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SIGNATURES
County of San Luis Obispo:
Signature/Title Date
City of Arroyo Grande:
Signature/Title Date
City of Atascadero:
City Manager 2/16/2021
1 112tca�,(7),,D
Signature/Title Date
City of Grover Beach:
Signature/Title Date
City of Morro Bay:
City of Paso Robles:
City of Pismo Beach:
City of San Luis Obispo:
Five Cities Fire Authority:
Signature/Title Date
Signature/Title Date
Signature/Title Date
Signature/Title Date
Signature/Title Date
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SIGNATURES
County of San Luis Obispo:
Signature/Title Date
City of Arroyo Grande:
Signature/Title Date
City of Atascadero:
Signature/Title Date
City of Grover Beach: *tjTFitle
\
Date
City of Morro Bay:
Signature/Title Date
City of Paso Robles:
City of Pismo Beach:
City of San Luis Obispo:
Five Cities Fire Authority:
Signature/Title
Date
Signature/Title Date
Signature/Title Date
Signature/Title Date
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SIGNATURES
County of San Luis Obispo:
City of Paso Robles:
Signature/Title Date
City of Pismo Beach:
Signature/Title Date
City of San Luis Obispo:
Signature/Title Date
Five Cities Fire Authority:
Signature/Title Date
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Signature/Title
Date
City of Arroyo Grande:
Signature/Title
Date
City of Atascadero:
Signature/Title
Date
City of Grover Beach:
Signature/Title
Date
City of Morro Bay:
Si ure/Title
Date
City of Paso Robles:
Signature/Title Date
City of Pismo Beach:
Signature/Title Date
City of San Luis Obispo:
Signature/Title Date
Five Cities Fire Authority:
Signature/Title Date
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SIGNATURES
County of San Luis Obispo:
City of Arroyo Grande:
City of Atascadero:
City of Grover Beach:
City of Morro Bay:
City of Paso Robles:
City of San Luis Obispo:
Five Cities Fire Authority:
Signature/Title Date
Signature/Title
Date
Signature/Title
Date
Signature/Title
Date
Signature/Title
Date
February 18, 2021
Steve Martin/Mayor
Signature/Title
Date
Signature/Title Date
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SIGNATURES
County of San Luis Obispo:
City of Arroyo Grande:
City of Atascadero:
City of Grover Beach:
City of Morro Bay:
City of Paso Robles:
City of Pismo Beach:
City of San Luis Obispo:
Five Cities Fire Authority:
Signature/Title
Signature/Title
Signature/Title
Signature/Title
Signature/Title
Signature/Title
Signature/Title
Page 5 of 5
Date
Date
Date
Date
Date
Date
Date
Date
Date
DocuSign Envelope ID: EE6E13F6-2C26-4B7B-927C-86E33791 8546
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date:
SIGNATURES
County of San Luis Obispo:
Signature/Title Date
City of Arroyo Grande:
Signature/Title Date
City of Atascadero:
Signature/Title Date
City of Grover Beach:
Signature/Title Date
City of Morro Bay:
Signature/Title Date
City of Paso Robles:
Signature/Title Date
City of Pismo Beach:
Signature/Title Date
City of San Luis Obispo: DccuSlgned by:
E0tytk 2�6's&' city Manager 2/9/2021 1 5:20 PM PST
793DS22F72C34F0...
Signature/Title Date
Five Cities Fire Authority:
Signature/Title Date
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SIGNATURES
County of San Luis Obispo:
City of Arroyo Grande:
City of Atascadero:
City of Grover Beach:
City of Morro Bay:
City of Paso Robles:
City of San Luis Obispo:
Five Cities Fire Authority
Signature/Title Date
Signature/Title
Date
Signature/Title
Date
Signature/Title
Date
Signature/Title
Date
Signature/Title
Date
Signature/Title
Signature/Title
Date
y Iq U74
Date
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DocuSign Envelope ID: EE6E13F6-2C26-4B7B-927C-86E33791B546
Attachment 1 - Exhibit A
s : • e Michael Hill
Pennv Sorenstein, MD, MPH 'r
To: Joshua Taylor, Incident Commander - XSL IMT3
Subject: Letter of Expectations for the COVID-19 Vaccinations
Your team is being requested to assist the San Luis Obispo County Public Health Department
(SLOPHD) with the Public Points of Distribution (PPOD), to vaccinate the citizens of San Luis
Obispo County.
I, Dr. Penny Borenstein, will serve as the Agency Administrator, under the authority of the San
Luis Obispo County Board of Supervisors as outlined in H&SC Article 1. 1 expect you to take
command of the on-site vaccination efforts no later than January 18, 2021 at 0600 hours.
You will work under the direction of the Denise Yi, Vaccination Division Supervisor (VAX). You
may contact her at 805-266-0987 or at
I expect that your Incident Management Team (IMT) will provide command, leadership, and
management of the PPODs. You have tactical authority and responsibility for managing the
operations for your tasking within the framework of legal statutes, current county policies, and
direction provided in both oral and written briefing materials.
Tactical authority is defined as limited to the detailed direction and control of movements
within the POD to accomplish the efficient operations of a site. Any proposed changes to the
PPOD or policy level decisions must be approved by the Agency Administrator as you are
accountable to me.
You are expected to do a complete and efficient job while providing for SAFETY. Safety for your
team, vaccination staff, and the public is and will remain a major concern throughout the
incident.
Using doctrinal principles of incident management, you must ensure that all actions and
consequences have been analyzed against risk to human life and other values. You are
expected to provide clear leader's intent at all levels of your organization; use your experience
and judgment and make timely and prudent decisions as the best course of action. You are
expected to maximize opportunities for success through mindful decision making and
heightened situational awareness, while minimizing exposure to risk. This document can be
updated to identify any new issues arising that need to be added to address incident activity.
Public Health Department
2191 Johnson Avenue I San Luis Obispo, CA 93401 1 (P) 805-781-5500 1 (F) 805-781-5543
www.slopublicliealth.org
DocuSign Envelope ID: EE6E13F6-2C26-4B7B-927C-86E33791B546
Attachment 1 - Exhibit A
EXPECTATIONS
• You and your team shall work cohesively with the SLOPHD, the Emergency Operations
Center (EOC), and other entities involved with the COVID-19 planning and response
while communicating effectively and ensuring that all agency concerns are met.
• Provide Information and data to SLOPHD when requested
Provide daily (or when requested) briefings to the VAX and or others
• Timely information sharing is key. Please keep the VAX updated with the appropriate
critical information. You may use texting, but please make positive contact when
appropriate. Immedlate notification will need to be made regarding any:
o Significant incident(s) involving response personnel or the public
o Political or public relations issues
o Medical emergencies related to the vaccinations
o Critical resource orders not being filled
Fiscal integrity is a high priority in management of the incident. Maintain effective cost
management based on incident needs and ensure all documentation Is completed. You
have the authority to purchase without seeking Agency Administrator approval up to
$5,000 dollars per purchase, including entering into agreements. Any purchase,
including agreements, above $5,000 will need Agency Administrator approval.
o Amendment 1/8/2021: XSI_ IMT personnel are authorized to make necessary
purchases subject to the existing $5,000 single purchase threshold. All
proposed purchases involving leases or other agreements will continue to
be submitted to the EOC for processing.
• All personnel costs will be borne and tracked by the appropriate home agencies. Cost
recovery may be available In the future if funding is made available. Weekly costs
estimates will need to be provided to the EOC Finance Section Chief by the IMT.
Ensure that PPOD sites used are returned to the property owner with no or minimal
damage.
Human Resource issues will be reported directly to the appropriate agency supervisor
as soon possible (normally within 24 hours). The incident is to be managed with Zero
Tolerance for Sexual Harassment. Incident personnel who demonstrate any type of
inappropriate behavior should be released immediately with appropriate follow-up
documentation. Inappropriate behaviorwould include alcohol use, drug use, sexual
harassment, or any violation of personnel or laws. Please make sure I am advised of the
incident.
• If a Union Representative is needed for any situation, please notify the appropriate
agency supervisor and me immediately to have someone assigned,
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DocuSign Envelope ID: EE6E13F6-2C26-4B7B-927C-86E33791B546
Attachment 1 - Exhibit A
You may be required to work with additional agencies as the incident expands. An
addendum letter will be issued as needed,
• Yot.lr team, and others involved, are expected to strictly follow COVID-19 precautions.
TASKING
1. Plan and execute the use of up to three Public Points of Distribution (PPOD) capable
of vaccinating 5,000 people per PPOD/ per week for up to six -months. One in north
SLO County, one in south SLO County, and one in central SLO County (overflow),
a. Sites need to be secured and ready to be operational by January 18, 2021, Pre -
Existing MOUs will need to be evaluated and used if possible.
b. Sites preferred to be indoors with the ability to scale to a drive thru option
should CDC Guidance change.
2. Develop PPOD site layout and patient flow including having a minimum 15 minute
waiting area. Layout should be modeled after current PPOD plan (plan to be provided
by SLOPHD). PPOD site layout plan needs to be completed by January 11th. Technical
Assistance will be provided by SLOPHD. Plan will need to be scalable to match demand
3. Develop plan to administer two doses of COVID-19 vaccine, based on available
supply, to residents of SLO County byJune 30, 2021. Plan needs to be submitted to
Agency Administrator for review by Jant.lary 11th, 2021. Verbal presentation on plan
provided by XSL to EOC Command & General Staff on January 131h for approval.
4. Develop PPOD staffing plan:
a. Staffing plan should be modeled after Current PPOD staffing plan
b. SLOPHD will provide a co -Task Farce Leader at each operational site,
c. Plan should be developed for 5 day a week 8 -hour operational periods for six -
months
d. Plan needs to be submitted to Agency Administrator for review byJanuary 11th,
2021.
5. The IMT should coordinate staffing needs for PPOD using trained and certified medical
professionals. IMT is responsible to coordinate with local fire agencies, private and
public ambulance agencies and other public safety related agencies. Available resource
staffing needs to meet the desired output of 1000 vaccinations per day/per site.
6. Ensure the appropriate transportation and storage of the vaccine while maintaining the
cold chain management. Will need to provide logs to VAX,
7. The San Luis Obispo County Emergency Operations Center Is the single ordering point
for materials, supplies, and personnel (excluding public and private safety agencies). All
orders will be placed through the EOC including positions that are UTF.
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DocuSign Envelope ID: EE6E1 3F6-2C26-4B7B-927C-86E33791 B546
Attachment 1 - Exhibit A
8. Provide VAX the following forms/data/reports daily (Separate detailed schedule will be
forthcoming)::
a. Completed Vaccine Screening Forms from each site; delivered to 2191 Johnson
Ave., SLO
b. Temperature logs for stationary refrigerator/freezer. (data logger will be provide
by SLOPHD);delivered to 2191 Johnson St, SLO
c. If vaccines are being transported from SLOPHD in coolers, temperatures will
need to be logged hourly to monitor for temperature excursions.
d. Number of doses administered by each PPOD
e. Number of doses wasted (defective equipment, dropped, etc.) at PPODs
f. Doses on hand at PPODs (Count of vials remaining)
Your team's expertise and assistance are greatly appreciated.
Signed on December 30, 2020
P Recoverable Signature
X
Joshua Tavlor
Incident commander- XSL IMT3
Signed by. b8743e50-312e-4fff•95c6-dc756e4e4ca0
Pennv Boreelein
AgencvAdistrator
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