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HomeMy WebLinkAboutResolution 038-88 RESOLUTION NO. 38-88 A RESOLUTION OF THE ATASCADERO CITY COUNCIL REVISING AND ESTABLISHING FEES FOR USAGE OF RECREATION FACILITIES AND WRITTEN PROCEDURES FOR FACILITY RENTAL. WHEREAS, the Government Code provides that fees may be collected for Park and Recreation Activities; and WHEREAS, it is appropriate to establish user fees and deposits which cover the cost of providing the services requested; and WHEREAS, it is necessary to establish written procedures for rental of Park and Recreation Facilities; I WHEREAS, a current Fees and Charges Policy was previously adopted by City Council NOW, THEREFORE, the Council of the City of Atascadero does hereby adopt the attached Fees and Charges Policy Manual as amended for scheduling recreation facilities, including all fees for facility rental . This resolution supersedes Resolution No. 21-87. On motion by Councilperson BORGESON and seconded by Counci 1 person BOURBEAU , the foregoing reso1ution is hereby adopted in its entirety by the following roll call vote: AYES: COUNCILMEMBERS BORGESON, BOURBEAU, HANDSITY, MACKEY AND MAYOR NORRIS NOES: NONE ABSENT: NONE ADOPTED: 6/14/88 CITY OF ATASCADERO ATTEST: Barbara Norris, Mayor Boyd Sharitz, City erk APPROVED AS TO FORM: f y s City Attorney A PROV TO CONTENT: Bill Hanley, nterim City Manager I I I I CITY OF ATASCADERO PARKS AND RECREATION DEPARTMENT FEES AND CHARGES POLICY MANUAL FOR SCHEDULING OF PARKS AND RECREATION FACILITIES Facilities Available for Rental Fee and Permit Procedure Policy Statement Rules and Regulations Major Event Procedures Types of Groups Fee Schedules A. FACILITIES AVAILABLE FOR RENTAL The following facilities are available on a reservation system basis. Detailed instructions on how to apply for rental of a facility are outlined in Fee and Permit Procedures. ATASCADERO LAKE PARK GAZEBO covered area suitable for concerts, meetings, etc . BARBECUE AREAS AT ATASCADERO LAKE PARK - three medium to large BBQ pits with seating for large groups. ALVORD FIELD - night lighted baseball/softball field at Atascadero Lake. PALOMA CREEK SOFTBALL FIELDS - two championship night lighted soft- ball fields available for tournaments, practices and special events. PALOMA CREEK PARK PLAYFIELDS - two large multi-purpose open space fields suitable for sports activities' or special events. SUNKEN GARDENS - a large multi-purpose grass area adjacent to the City Administration Building suitable for special events. TRAFFIC WAY SOFTBALL FIELDS - suitable for youth groups. PALOMA CREEK PARK GROUP BARBECUE - (under development ) . When complete suitable for large groups. PALOMA CREEK PARK EQUESTRIAN ARENA - multi-use arena. B. FEE AND PERMIT PROCEDURES 1 An application isrequiredfor all groups using the facilities, except for an activity sponsored by the City of Atascadero . 2. All applications for permission to use City of Atascadero parks and recreation facilities shall be issued by the Director of Parks and Recreation, or his appointee, subject to the availability of the facilities. Application forms are available at the Parks and Recreation Office, 6500 Palma Avenue (City Administration Building) . 3. Applications shall be issued only to responsible adults who shall be in attendance at the function for which application is made. 4. Reservations shall be made in the order of receipt of application by the Parks and Recreation . Department and subject to the avail- ability of facilities. All fees must be paid before reservation of facility is confirmed . 5. Organizations requesting use of the softball/baseball fields for tournaments or Sunken Gardens shall pay a refundable deposit . This fee shall be returned only if the facility is left clean after use and there is no damage. b. A written request for a Waiver of Fees may be submitted to the Parks and Recreation Director for consideration. 7. Appropriate deposits as determined by the Parks and Recreation Director may be required for groups reserving softball facilities. There must be paid at least 48 hours prior to the event date. B. Rental time must include decorating and cleanup period . Rental time is adjusted to the next full half hour . 9. When applicable all persons using City of Atascadero facilities must obtain necessary keys from the Parks and Recreation Department immediately prior to the scheduled facility use. Keys must be returned to the Parks and Recreation Department by the first working day after rental . A $3 per day fee will be charged for each .day the key is not returned after the first working day. This rule may waived at the discretion of the Parks and Recreation Director. 10. City staff is available at $10 per hour per person to assist the group . This fee must be paid prior to the event date. C. POLICY STATEMENT 1 . Recreation facilities shall be available to any group in the Atascadero vicinity for activities which contribute to the best recreational , social , cultural , civic , and educational interest of the citizens of Atascadero .- Any dispute regarding the above shall be referred to the City Manager if necessary, but disputes shall first be discussed with the Parks and Recreation Director . 2. Applications for use of the City of Atascadero Parks and Recreation facilities must be filed at least seven days and not more than 30 days -prior -to- the time useofa facility is -desired. Resident groups, as defined below, may reserve a facility 90 days in advance. A RESIDENT GROUP is defined as an organization whose membership is composed of at least 51 percent Atascadero residents, or an organiza- tion and/or business based in Atascadero . 3. Reservations for the use of City of Atascadero Parks and Recreation facilities shall be granted at the discretion of the Parks and Recreation Director for the following activities or groups without charge and with preference in the following order : 1 . City sponsored or co-sponsored activities 2. Local organizations constituted for the promotion of youth recreation, education and welfare activities. 3. Service clubs and community service organizations. 4. Reservations for the use of City of Atascadero parks and recreation facilities shall be granted at the discretion of the Parks and Recreation Director for the following activities or groups at the established fees and on a first-come first-served basis. 1 . Local organizations constituted for the promotion of adult recreation, education, and welfare activities. 2. Private, non-commercial meetings and events. 3. Commercial activities. 5. Field Use: Non-resident groups may not reserve fields more than 30 days in advance. Resident groups may reserve a field 60 days in advance. Both groups may reserve the field only once per week with- out authorization from the Parks and Recreation Director . Fields will be subject to the fees as stated on the Fee Schedule. 6. Groups who charge membership or admission may be subject to a financial review to determine appropriate group classification. 7. Political groups requesting the use of facilities may be referred to the City Council or City Manager for final judgment . 8. All meetings and/or official gatherings that may create overcrowding , noise or traffic problems will be reviewed with the Atascadero Police Department prior to the final approval by the Parks and Recreation Director . D. RULES AND REGULATIONS 1 . All City ordinances must be observed . 2. Gambling , the use of profane language, loud , boisterous talking , improper conduct, unusually loud amplified music or any other activity that creates a disturbance will not be permitted . 3. The City is not responsible for any lost or stolen articles. 4. No equipment or furnishings shall be removed from the premises without permission the Parks and Recreation Director . 5. City of Atascadero reserves right of full access to all activities at any time in order to insure that all rules, regulations and city and state laws are being observed . 6. All activities must cease at 10 p .m. UNLESS written permission is granted for a longer period of usage. 7. If damage to City premises or property occurs incident to the rental , the applicant shall be held responsible. 8. Groups meeting regularly must notify the Parks and Recreation Department at least seven days in advance when they are not using the facility. Groups will be billed until notification is received . Notification must be completed in writing . 9. Failure to comply with the rules and regulations will result in termination of facility use at the discretion of the Parks and Recreation Director. 10. Rental of facilities shall be on a first-come first serve basis except as discussed earlier . Reservations are not confirmed until the application is completed and all appropriate fees are paid . 11 . Lessee is required, to clean and leave in a sanitary condition the rental ° facilityused . All equipment must -be returned toitsproper place. 12. Any sale and/or consumption of alcoholic beverages shall be subject to rules and regulations of the ABC. 13. Five calendar days notice is required to cancel or change the lessee ' s reservation date. Failure to do so will result in a 15% administration fee. 14. Violation of any of the rules contained herein by lessee shall be, at the option of the City of Atascadero , sufficient grounds for revoking existing reservations and/or denying future use by said lessee of City of Atascadero facilities. E. MAJOR EVENTS PROCEDURES 1 . Applicant will be responsible for application and a letter ( if needed ) describing the proposed event . 2. The letter accompanying the application should include: a. Type of activity b . Number of attractions c . Approximate attendance d . Information about the sponsoring agency or individual e. Methods for the funds collected to be dispersed f. Proposed set-up g . List the event 's operating hours. 3. Copy of the letter and application along with cover memo forwarded to the following departments: Administrative Services Police Public Works Fire City Manager 4. Parks and Recreation Department will receive responses from departments and will contact applicant regarding status. 5. Applicant must respond with appropriate information to various departments including police at least 45 days prior to the scheduled activity date. This information includes but not limited to : listing the names and Social Security Numbers of all personnel who will be operating the carnival attractions and obtaining a business permit from the Finance Department , at least 10 days prior to the event . 6. City may require portable restrooms, maintenance staff, police security and may direct special set-ups. All of the above will beaccomplishedat applicant 's-expense. 7. City will require an insurance policy naming the City of Atascadero as co-insured . The policy will be for $1 ,000,000 liability and $500,000 property damage. a. No equipment will be stored at t City site until tow days prior to the event . 4. Applicable fees may be waived for nonprofit organizations. All groups will pay a $200 refundable security and maintenance deposit . 10. All employees of applicant will adhere to any direction given by City representatives. Failure to do so may result in a cancella- tion without notice. • s 11 . Non-profit community based organizations may, upon application to the City, charge admission fees for major special events. F. TYPES OF GROUPS GROUP A —City sponsored activities. For example, fee based classes or special events conducted by the City of Atascadero . GROUP B - Meetings and programs of local organizations constituted for the promotion of youth recreation, education or welfare activities. For example, Little League, PTA, etc . GROUP C - Service Clubs and other organizations constituted primarily for the promotion of civic improvements. For example, Kiwanis Club , Lions Club , Rotary Club, etc . GROUP D - Local organizations constituted for the promotion of adult or booster groups of youth recreation, education, or public recreation. For example, square dance clubs, social clubs, instructional program groups, sports leagues, etc . GROUP E - Local , non-commercial group meetings and events. For example, fraternal organizations, church groups, political associations, etc . (Private non-profit groups) . GROUP F —Private parties. For example, showers, wedding receptions, family reunions, etc . , and non-local non-commercial group meetings and events. Non-local company picnics or athletic events. GROUP G - Commercial activities. For example, sporting events, exhibits, demonstrations, shows, dances, corporate meetings, etc . (profit oriented activities) . *Commercial may be defined as any person and/or group charging a fee to participants. All groups with non-profit status will be exempt from the commercial classification. i FEE SCHEDULES ATASCADERO LAKE PARK GAZEBO/BANDSTAND GROUP COST A No charge B No charge C $10 per meeting D $10 per meeting E $10 per meeting F $10 per hour G $15 per hour LARGE BARBECUE AREAS ( 1 AND 2) NON-RESIDENT FEES A No charge $20 per use except B No charge Commercial activities $30 C $16 per use D $16 per use E $16 per use F $16 per use G $25 per use SMALL BARBECUE AREAS (#3) NDN-RESIDENT FEES A No charge $12 per use except B No charge commercial activities - $19 C s8 per use D $8 per use E $8 per use F $8 per use G $15 per use SOFTBALL/BASEBALL FIELDS (Prices do not include lights or field preparation) ALVORD FIELD A No charge B No charge C $5 per hour D $5 per hour E $5 per hour F $10 per flour G $15 per hour PALOMA CREEK PARK A No charge B No charge C $5 per hour D $5 per hour E $5 per hour F $10 per hour G $15 per hour ALVORD FIELD LIGHTS A $7 per hour B $7 per hour C $7 per hour D $7 per hour E $7 per hour F $7 per hour G $10 per hour PALOMA CREEK PARK LIGHTS LIGHTS ONLY LIGHTS & REFRESHMENT STAND POWER A $7 per hour $10 B $7 per hour $10 C $7 per hour $10 D $7 per hour $10 E $7 per hour $10 F $7 per hour $12 G $10 per hour $15 PALOMA CREEK PARK OPEN SPACE PLAYFIELDS A No charge B No charge C No charge D No charge E No charge F No charge G $25 per hour GROUP BARBECUE AREA A No charge B No charge C $8 per use D $8 per use E $8 per use F $8 per use G $25 per use TRAFFIC WAY SOFTBALL FIELDS A No charge B No charge C No charge D No charge E $5 per hour F $5 per hour G $10 per hour SUNKEN GARDENS A No charge B No charge C No charge D No charge E No charge F No charge G $100 per use NOTE: All groups required to post a $200 refundable cleaning deposit . PALOMA PARK AND ALVORD FIELD (Softball Tournament Fees) In addition to the previously listed fees for field use and lights, the following fees are established : Concession Fee - $30.00 Program Supervision - $70 for two eight hour days Liquor Concession - $30.00 PALOMA CREEK EQUESTRIAN ARENA w USE OF ARENA PORTABLE MEETING ROOM KEY SECURITY SPECIAL GROUP PER DAYS* TOILET (PER 2 HOURS) DEPOSIT DEPOSIT EQUIPMENT A No charge N/C N/C N/C N/A N/C B $50 $20 $7.50 $25 $200 X10/use C $50 $20 $10 $25 $200 X10/use D $50 $20 $10 $25 $200 X10/use E $100 $20 $10 $25 $200 X10/use F $150 $20 $10 $25 $200 X20/use G $200 $20 $10 $25 $200 X20/use Plus $1 .00 per horse INDIVIDUAL USAGE Use of arena $3 application fee Key Deposit (refundable) - $10 Special equipment - $5 per use