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HomeMy WebLinkAboutResolution 112-87 RESOLUTION NO. 112-87 A RESOLUTION OF THE COUNCIL OF THE CITY OF ESTABLISHING RULES, REGULATIONS AND FEES FOR THE USE OF THE 4TH FLOOR OF THE ATASCADERO ADMINISTRATION BUILDING THIS RESOLUTION TO SUPERCEDE RESOLUTION NO. 46-87 WHEREAS, City Council has determined that the Rotunda Room shall be made available for use by private individuals and groups ; and WHEREAS, it is appropriate to establish fees and regulations for the use of City facilities . NOW, THEREFORE, BE IT RESOLVED, that the Council of the City of Atascadero does hereby adopt the attached Fees and Regulations for the use of the Fourth Floor of the City Administration Building. On motion by Councilperson Bourbeau and seconded by Councilperson Borgeson , the foregoing resolution is hereby adopted in its entirety by the following roll call vote : AYES : Councilmembers Bourbeau, Handshy , Borgeson , Mackey , and Mayor Norris NOES : None ABSENT : None ADOPTED: October 27 , 1987 CITY OF ATASCADERO AARdBACRAAL—N-0� RIS, Mayor ATTEST : BOYD C . SHARITZ, C' y Clerk APPROVED AS TO FORM• FF G. ORG -- - i ttor ey APPROVED AS CONTENT : PAUL M. SENSIBAUGH Director of Public Works RULES AND REGULATIONS FOR THE USE OF THE FOURTH FLOOR OF THE CITY OF ATASCADERO ADMINISTRATION BUILDING All persons or groups requesting to use this City facility must first obtain a permit for that use from the City of Atascadero Department of Public Works , hereinafter called "City" . By accepting said permit , that person or group, hereinafter called "Permittee" , agrees to faithfully comply with the following terms and conditions : 1 . Permittee will have the right to use those areas , between those times and for the rate shown on the City permit . City is under no obligation to allow the use of additional areas to Permittee, nor, unless previously arranged, provide Permittee with the exclusive use of the subject building. A cleaning and damage deposit may be required. Such deposits shall be payable at the same time as the fees provided herein . Appropriate refund shall be made after inspection and corrective adtion, if required, has been taken . Refunds will be processed within thirty (30) days . There will be no refund of fees for a cancellation less than thirty (30) days from date of function . However, a refund may be made by the City if the building, or reserved area thereof , is rented to another party for the previously reserved but cancelled time . 2 . All reservations for the use of the subject building shall be made and confirmed through the : DEPARTMENT OF PUBLIC WORKS CITY OF ATASCADERO 6500 PALMA AVENUE P.O. BOX 747 ATASCADERO, CA 92423 Reservations must be paid for at least thirty (30) days in advance at the Department of Public Works . In the event that conflicting requests for facility use are made by two or more parties , priority shall be determined on the basis of full payment of fee first received. The number of advance reservations by any particular individual , group, or organization may be limited when such is in the public interest . All functions taking place within the subject building shall cease by 12 : 00 midnight except by prior approval . 3 . Permittee may be held personally responsible and accountable for the condition of the building and actions of attendees , whether invited or not , and for any damage caused by attendees , during Permittee' s function . If Permittee is a group or organization, a single person must be named as the responsible party for that groups' or organizations' function . All minors , entering subject building as a result of Permittee' s use shall be kept under direct and immediate supervision and control by Permittee . 4 . Permittee hereby agrees to defend, indemnify and save harmless the City and its officers , agents and employees , in any and every way from any and all manner of damages , charges , suits and expenses which they may sustain or be put to by reason of Permittee' s occupancy or use of subject building, or any activity carried on by Permittee in connection therewith, S . Rates for the use of subject building as set by the City Council shall be available for inspection at the offices of the Department of Public Works . City Council reserves the right to modify those rates and/or demand deposits , based on Permittee' s proposed use . 6 . City shall provide a Building Attendant , during Permittee' s occupancy of subject building, to assist in Permittee' s use of the Building. Building Attendant will lock and unlock subject building. Permittee will not be given a key . Building Attendant is not responsible for the collection of fees or returning of deposits paid. Building Attendant will not be responsible for setting up tables or chairs , moving furniture or equipment , or cleaning up after Permittee' s function . Set-up and Clean-up is the responsibility of the Permittee . 7. Permittee shall have the right to inspect subject building prior to function in the company of Building Attendant and submit to same a list of deficiencies for which Permittee does not wish to be held accountable . Failure by Permittee to request said inspection shall , in itself, constitute an acknowledgement that the subject building is in good condition . Any deficiencies or damage, which are in evidence upon completion of Permittee' s function, and for which Permittee may reasonably be held accountable, shall become Permittee' s responsibility . Permittee shall have the right , at the end of Permittees' function, to re-inspect subject building in the company of Building Attendant , to discuss specific deficiencies and damages , if any , for which Permittee will be held accountable . 0 9 8 . Permittee shall leave subject building in as clean and neat a condition as was received, subject to the discretion of the Building Attendant . Said condition will include, but is not limited to the following; A. Proper storing of all tables , chairs , etc . B. Replacement of any furniture moved or relocated C . Removal of all trash and garbage to proper container as directed by Building Attendant . D. Cleaning of all kitchen equipment and utensils used if any . City does not guarantee the fact that said kitchen equipment and utensils are sanitary and clean prior to use . It will be the responsibility of Permittee to inspect said equipment prior to use . E. Sweeping and/or vacuuming of all floors . Floors need not be mopped or cleaned by Permittee except in the case of excessive use . Permittee shall be held responsible for any cleaning or excessive cleaning resulting from use. Permitttee shall allow ample time for cleaning of the building during the hours it is reserved. Permittee will be charged by the hour for any holding over of time beyond the time reserved, whether for continuing the function or for cleaning, at the current rate approved by the City Council . Should Permittee wish to return after the function is complete for the purpose of cleaning, arrangements should be made at the time of reservation to avoid conflict with another function . Should Permittee fail to return to clean subject building within the time allowed, City reserves the right to clean said space and bill Permittee for actual costs . Said cleaning by City will be based on the current rate of labor plus overhead and supplies . 9 . City reserves the right to re-assign areas used, if necessary , to provide for the maximum use of the building. 10 . City reserves the right , at City' s sole discretion, to require that property damage and liability insurance naming City as insured, be provided by Permittee, at Permittee' s sole cost and expense, at such limits as set by the City Insurance Manager . 11 . Exhibits and decorations must be approved by the Building Attendant prior to installation . At no time may Permittee nail , staple, tape or glue decorations to ceiling, walls , painted surfaces , fabrics , or floors . All decorations must be flame proof in accordance with local fire regulations. Permission to place signs on the exterior of the building must be obtained in advance from the Building Attendant . I a 12 . City reserves the right , through its Building Attendant to regulate the use of equipment , devices , or activities which. Building Attendant deems unsafe or which may constitute a hazard to Permittee or other user of premises , including but not limited to : A. Keeping access ways free of obstructions . B. The covering or bridging of exposed wiring, piping or conduit used for supplying electrical service . Thermostats and fuses shall not be tampered with . In the event of any difficulties with thermostats or fuses , Permittee shall immediately notify Building Attendant . Licensee shall not remove equipment or furnishings from the building. Permittee acknowledges liability for the destruction or removal of equipment and furnishings during the period of Permittee' s use of the premises . Regalia and paraphernalia of organizations shall be kept in a neat and orderly manner . 13 . The sale or consumption of alcoholic beverages is hereby prohibited. 14 . Permittee shall bear full responsibility for obtaining any and all permits and clearances necessary to hold the proposed function, including, but not limited to, the following: A. Health Permit - when offering food for sale . B. City permit for dances , concerts and other applicable functions , C . Fire Marshal clearance D. Liability Insurance naming City as additional insured. Proof of receipt of proper clearances must be received by the Department of Parks and Recreation at least thirty (30) days prior to function . Any requirements for inspections , security officers or Fire Marshal shall be at the sole responsibility of the Permittee . Permittee shall determine if a City Business License is required for function and apply for said license, if required at the City Community Development Department . Permittee shall provide the Department of Public Works with a copy of license prior to the date of the function . 15 . At any large gatherings , Permittee may be required to provide, at no cost to the City, a Deputy Fire Marshal to assure compliance with local fire safety ordinances At no time shall Permittee allow function to exceed posted room occupancy levels without a waiver from the Fire Marshal . Permittee acknowledges responsibility for complete security in the subject building during Permittee' s occupancy . At any function in which the Permittee conducts a public dance, or any dance where teenagers are in attendance, Permittee shall provide, at no cost to the City , adequate security protection . Said protection shall include, but shall not be limited to, at least two uniformed peace officers in attendance at and during the entire duration of any said activity . 16 . Permittee agrees and promises that it will comply with and observe all applicable statutes , ordinances , rules and regulations , of the Federal , State, Municipal County or other public authority . 17 . Violation of any of the rules contained herein by Permittee shall be sufficient cause for the City to terminate existing license and refuse any future requests for a permit and shall further be sufficient cause to deny Permittee any future use of the facilities . 18 . Nothing contained in these rules shall be deemed or construed in any way to create an interest in real property or in the facility of the Permittee, not to limit the City' s authority to exercise any right or power concerning the utilization of the building. Every use of the building shall be subordinate to the City' s use during times of election, national or local emergency , or at any other time when , pursuant to law, such use of the building is required. 19 . City reserves the right to make and Permittee agrees to abide by such rules and regulations , which from time to time, shall be necessary to protect the subject building, or the health , safety or welfare of its users . 20 . All users including both private and governmental users of the Fourth Floor Rotunda will pay the standard rates approved by the City Council with the following exceptions : A.City Council , Planning Commission,approved advisory councils , ad hoc committees and special district boards are not required to pay fees . 22 . A Use Permit may be negotiated and issued to a Permittee in the case of heavy use over a period of several months . Said Use Permit to be approved by City Council . 23 . Any exceptions to fees beyond those stated should be requested in writing and submitted to the Director of Public `4xks . The Director will accept or reject each request on a case by case basis . Decisions of Director may be appealed to the City Council . FEE SCHEDULE (addition) EO-jRTL-I_FLOOR___ADNI N I5-TRAT I ON_BUI LDI NG Kitchen Group Cost A No Charge ALL OTHERS $10 . 00 (8 hours) Lounae (Club Room) Group Cost A No Charge ALL OTHERS $35 . 00 (8 hours) Rotunda Room Group Cost A No Charge ALL OTHERS $130 . 00 (8 hours) * *Use over 8 hours shall be $15 . 00/hour Deposit Deposit shall be $200 . 00 per use