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Home My WebLink AboutAgenda Packet 06/09/1998 *PUBLIC REVIEW COPY Please do norremove from counter � CITY OF ATASCAD ERO Isla P i s j OFFICE of the CITY CLERK i I14 NOTICE III I, THE CITY COUNCIL MEETING SCHEDULED FOR TUESDAY, JUNE 9w 1998 HAS BEEN RELOCATED TO T E LAKE PARK PAVILION AS THE ELEVATOR AT CITY HALL IS CURRENTLY UNDERGOING REQUIRED MAINTENANCE. WE APOLO�I ZE FOR ANY INCONVENIENCE THIS MAY CAUSE. IF YOU HAVE ANY QUESTIONS OR CONCERNS, PLEASE CONTACT THE CITY CLERK'S OFFICE AT 461-5074. THANK YOU. 6500 PALMA AVENUE ATASCADERO,CA 93422 (805) 461-5074 DUE TO ELEVATOR REPAIRS, PEASE Nmow OTE SPECZAE LUCATION! AGENDA ATASCADERO CITY COUNCIL MEETING TUESDAY JUNE 9 1998 Atascadero Lake Park Pavilion Community Room 9315 Pismo Ave. Atascadero, California r CLOSED SESSION, 6:30 P.M.: 1) Conference with labor negotiator(Govt. Code Sec. 54957.6) Agency Negotiator: City Manager Employee organizations: Department Heads, Mid-Management/Professional, Atascadero Fire Captains, Atascadero Firefighters, Service Employees Intl. Union Local (20, Atascadero Sergeants Service Orgn., Atascadero Police Officers Assoc.;Atascadero Public Safety Technicians Orgn. 2) Conference with legal counsel (Govt. Code Sec. 54956.9 (b)) Significant exposure to litigation. 3) Conference with negotiator over real property (Govt. Code Sec. 54956.8) Negotiator: City Manager Property location: 6500 Palma Ave. REGULAR SESSION 7:00 P.M.: PLEDGE OF ALLEGIANCE: Mayor Pro Tem Johnson ROLL CALL: i Mayor Carden Mayor Pro Tem Johnson Council Member Clay Council Member Lerno Council Member Luna APPROVAL OF AGENDA: Roll Call COUNCIL ANNOUNCEMENTS AND REPORTS: (On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. No formal action by the Council will be taken unless an item is identified on the Agenda) CORRESPONDENCE: 1. Letter from SLO Council Member David Romero re: Vehicle License Fee -(Staff recommendation: Council approve Resolution No. 1998-023 supporting the elimination of the Vehicle License Fee ONLYIF such phasing-out is linked to a constitutionally- guaranteed replacement revenue source. PRESENTATIONS: 1. Amtrak's San Diegan Rail Corridor- Presentation of a plaque to the City by Eileen McNally, Government and Public Affairs Officer for Amtrak. 2. Proclamation- Proclaiming June 22 and June 23, 1998 as California Special Olympics Law Enforcement Torch Run Day. COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction. Speakers are limited to five minutes. Please state your name and address for the record before making your presentation. The Council may take action to direct the staff to place a matter of business on a future agenda.) A. CONSENT CALENDAR: Roll Call (All items on the consent calendar are considered to be routine and non-controversial by City staff and will be approved by one motion if no member of the Council or public wishes.to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed fromthe consent calendar and will be considered in the listed sequence with an opportunityfor any member of the public to address the Council concerning the item before action is taken) 1. City Council Minutes-May 12, 1998-(City Clerk recommendation:Approve) 2. Review of Liquor License Applications-Delegation of authority to the City Manager- Fiscal Impact: None (Staff recommendation: Council delegate to the City Manager, or his designee, authority to review applications for liquor licenses) [Paul Saldana] 3. Zone Change#98001 -Planned Development Overlay Zone No. 8 (Gearhart/Cannon Associates)-Fiscal Impact: None (Staff recommendation: Waive reading of Ordinance No. 348 and introduce for second reading by title only) [Paul Saldana] 2 4. Priority of Projects—Approve the priority for the Surface Transportation Program (STP) projects and the Transportation Enhancement Activity TEA)projects—Fiscal Impact: None (Staff recommendation: Council approve, by Minute Order, the priority for the STP projects c nd the TEA projects for which funding applications have been submitted) [Brady Cherr�] 5. TransportatioA Enhancement Activit (y TEA) Funding Applications—Approve the TEA applications submitted to the SLOCOG—Fiscal Impact: $1,200 (Staff recommendation: Council approve, by Minute Order, the TEA funding applications submitted to the SLOCOG) [Brady Cherry] 6. Acceptance of Final Parcel Map#96005 -Adjust lot lines between three existing lots of record— 14280 Morro Road (Yanes) - Fiscal Impact: None (Staff recommendation: Council accept Final Parcel Map #96005) [Paul Saldana] 7. General Municipal Election—November 3, 1998 —Fiscal Impact: ±$12,000 (City Clerk recommendations: 1. Council a opt Resolution No. 1998-024 calling and giving notice of the holding of a General Afunicipal Election to be held on Tuesday, November 3, 1998, and 2. Council adopt Resolution No. 1998-025 requesting the Board of Supervisors of the County of LO to consolidate a General Municipal Election to be held on November 3, 1998.) [ arcia Torgerson] B. PUBLIC HE RINGS: 1. General Plan,kmendment#97010 /Zone Change#97011 —Amending the land use designation from "Public"to "Commercial Park"between 1200-1800 El Camino Real (Davidson)—Fiscal Impact: Positive (Planning Commission recommendations: 1. Council favid the Negative Declaration prepared for this project to be adequate under the provisions of CEQA and the State and local guidelines for the implementation of that Act. 2. Council a�prove Resolution #1998-022 approving General Plan Amendment#97010. 3. Council adopt Ordinance No. 349, waive reading in full and introduce for first reading btitle only, approving Zone Change #97011. [Paul Saldana] C. MANAGEM NT REPORTS: 1. Financial Straegy 1998-99—Review of the Strategies and Policies used to develop the Annual Operating and Capital Budgets—Fiscal Impact: None (Staff recommendation: Council review the 1998-99 Financial Strategy and set June 23, 1998 as a public hearing for the Annual Operating and Capital Budgets) [Wade McKinney] 2. Cuesta College North County Extension—Architects of North County Extension asking for meeting with North County Council representative -Fiscal Impact: None (Staff recommendation: Designate North County Council representatives to attend meeting with architects of the Cuesta College North County Extension) [Wade McKinney] 3. Information Bulletin 3 D. COMMITTEE REPORTS (The following represent standing committees. Informative status reports will be given, as felt necessary.): 1. S.L.O. Council of Governments/S.L.O. Regional Transit Authority 2. Finance Committee 3. Economic Round Table 4. Water Committees A. SLO County Flood Control & Water Conservation District Water Resources Advisory Committee B. Nacimiento Water Purveyors' Contract Technical Advisory Committee C. North County Water Task Force 5. Integrated Waste Management Authority 6. North County Council 7. Air Pollution Control District 8. County Mayor's Round Table 9. Economic Vitality Corporation, Board of Directors 10. City/ Schools Committee E. INDIVIDUAL DETERMINATION AND/OR ACTION: 1. City Council 2. City Attorney 3. City Clerk 4. City Treasurer F. ADJOURNMENT: THE COUNCIL WILL ADJOURN TO THE REDEVELOPMENT AGENCY MEETING IMMEDIATELY FOLLOWING THIS MEETING. Please note:_ Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. 4 f City of Atascadero WELCOME TO THE ATASCADERO CITY COUNCIL MEETING GENERAL INFORMATION The City Council meets in regular session on the second and fourth Tuesday of each month at 7:00 p.m., in the Council Chamber Of City Hall. Matters are considered by the Council in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Pg Agenda are on file in the office of the City Clerk(Room 208)and in the Information Office(Room 103), available for public inspection during City Hall business hours. In compliance with the t mericans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Manager's Office, (805) 461-5010, or the City Clerk's Office, (805)461-5074. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK AT PUBLIC HEARINGS Scheduled public hearing s are itemized on the Agenda. The Mayor will identify the subject, announce when the public hearing is open and request anyone interested to address the Council regarding the matter being considered If you wish to speak for, against or comment in any way: • You must a 'proach the podium and be recognized by the Mayor • Give your n me and address • Make your statement • All comments should be made to the Mayor and Council • All commends limited to 5 minutes(unless changed by the Council) • No one mayl speak for a second time until everyone wishing to speak has had an opportunity to do so,and no one may speak more than twice on any item. The Mayor will announce when the hearing is closed, and thereafter, no further public comments will be heard by the Council. TO SPEAK ON SUBJECTS NOT LISTED AS PUBLIC HEARINGS Under Agenda item, "COMMUNITY FORUM",the Mayor will call for anyone from the audience having business with the Council to: • Please approach the podium and be recognized • Give your name and address • State the nature of your business This is the time items not on the Agenda may be brought to the Council's attention. A maximum of 30 minutes will be allowed'Ifor Community Forum(unless changed by the Council). TO HAVE ITEMS PLACED ON AGENDA 4 All business matters to appear on the Agenda must be in the Office of the City Manager ten days preceding the Council meeting. Should you have a matter you wish to bring before the Council, please mail or bring a written communication to the City Manager's office in City Hall prior to the deadline. Ilk CORRESPONDENCE DATE: 06/09/98 n 1918 0 1979 CAD�� City Mana� ers Agenda Repot Wade G. McKiiney Vehicle License Fee Issue RECOMMENDATION: Staff recommends Council approve Resolution No. 1998-023 supporting the elimination of the Vehicle License Fee pNLY IF such phasing-out is linked to a constitutionally-guaranteed replacement revenues source. II DISCUSSION: Attached for Council consideration is a letter from Council Member David Romero from the City of San Luis Obiopo. Council Member Romero is requesting that all cities take action to approve a resolution opposing the elimination or reduction of the Vehicle License Fee unless replacement revenue are constitutionally guaranteed. He hopes to have these resolutions in place before the Cha el Counties meeting of the League of California Cities to be held on June 19, 1998. At that time, he will also request an action on behalf of the Divisional League to approve a separate re,�olution also to be sent to the Governor. RESPO I NS BLE I' DEPARTMENT: City Manager . ATTACHMENTS: CHME TII�� N S. Attachment A— Lett r from Council Member David Romero, dated 5/28/98 Attachment B—Sa*e Channel Counties Resolution Attachment C - Resolution No. 1998-023 000001 Attachment: CORR.— A Atascadero City Council -%'L y O� Meeting Date: 6/9/98 * 44 * oBiS 4 Cityof sAnluis o ePO 1% OFFICE OF THE CITY COUNCIL IS Off' 990 Palm Street ■ San Luis Obispo,CA 93401-3249 ■ 805/781-7119 May 28, 1998 RECEIVED Wade Kinney City of Atascadero 6500 Palma Avenue ATASCADERO CITY MANAGER Atascadero, CA 93422 Dear Mr. ..ey All of us charged with governing cities in California are concerned with the future financial health of local government units. As you know, local government finance has been in a fragile and transitional state since 1978, when Proposition 13 was approved. In the years 1992 through 1994, local property taxes were taken from the cities, counties and special districts of California. Even prior to the restoration of these lost property taxes, local government units are now subject to the proposal to eliminate or reduce the Vehicle License Fee, a major source of local government revenue, and a constant source of local government revenue since 1935. While all of us are fortunate that economic times are good right now, we know the inevitability of economic cycles. Even if replacement revenues are established for lost Vehicle License Fees, • there will come a time, such as 1992-94, when these replacement funds are in danger of being reduced or eliminated. Knowing this danger first-hand, we, as local government officials, are frustrated because we see both the political appeal of reducing the Vehicle License Fee, and the operational necessity of sustaining the fiscal health of our cities and counties. In order to respond in a cooperative and proactive manner, I urge each city to adopt and send on to our state legislators the attached resolution(blue) and be prepared to vote at our channel counties meeting to be held June 19, 1998 on a second resolution(yellow)urging League of California action on our behalf. Sincerely, Councilman David F. Romero First Vice President Channel Counties Division League of California DFR:ss Attachments 000002 Attachment: CORR. — B ' Atascadero City Council Meeting Date: 6/9/98 RESOLUTION OF THE CHANNEL COUNTIES DIVISION OF THE LEAGUE OF CALIFORNIA CITIES REQUESTING THE LEAGE TAKE A POSITION URGING THE GOVERNOR AND THE STATE LEGISLATURE TO SUPPORT THE PHASE-OUT OF VEHICLE LICENSE FEES ONLYIF SUCH PHASING-OUT IS LINKED TO A CONSTITUTIONALLY-GUARANTEED REPLACEMENT SOURCE AS WELL AS THE RETURN OF PROPERTY TAXES TO CITIES, COUNTIES AND SPECIAL DISTRICTS TAKEN AWAY BY THE STATE THROUGH ERAF WHEREAS, the Governor and the State Legislature are considering a phase-out of vehicle license fees over a five year period; and WHEREAS, vehicle license fees are an essential source of funding for key city and county services like police and fire protection, and if the State takes these revenues away from local government — on top of property tax revenues already taken away from cities and counties by the State through ERAF — this will severely jeopardize local government's ability to provide basic services to our communities, and to financially plan for the future; and WHEREAS, vehicle license fee revenues have a long tradition as a local government funding source, and are a fair source of funding the vehicle-related costs that local agencies incur in servicing motorists; such as traffic enforcement, safe street design and street maintenance; and WHEREAS, although "assurances" have been made that cities and counties will be "made whole" in the event that VLF is phased-out, the history of State and local government fiscal relationships over the past twenty years (and underscored by the past five years) tells us that trading a stable, dependable revenue source for a State-controlled one is the exact opposite direction from where',: State and local governments should go. The fiscal future of cities and counties lies in greater fiscal independence from the State, not in greater reliance upon it; and WHEREAS, the discussion of phasing-out VLF stems from the State's improved financial condition, and a large a part of this improvement is a direct result from the revenues taken away from cities and counties by the State under ERAF. For this reason, any State fiscal surplus should go to repaying local agencies for these take-aways ($3.6 billion annually) before Sacramento contemplates a substantial giveaway; and WHEREAS, if the State believes that its improved fiscal condition warrants a tax cut, there is no need to draw local government finances into this discussion. There are many other broad-based taxes that could be reduced—such as sales and income taxes—without again placing local governments at risk by needlessly involving them in the State budget process; and WHEREAS, in conclusion, executive and legislative efforts should be directed towards restoring revenues taken away from local governments by the State under ERAF; however, if this is not going to happen, at minimum, the State should not be making things worse by causing even greater fiscal uncertainty and instability at the local level. 000003 CORRESPONDENCE ATTACHMENT C RESOLUTION NO. 1998-023 li A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO URGING THE GOVERNOR AND THE STATE LEGISLATURE TO SUPPORT THE PHASE-OUT OF VEHICLE LICENSE FEES ONLY IF SUCH PHASING-OUT IS LINKED TO A CONSTITUTIONALLY- GUARANTEED REPLACEMENT SOURCE AS WELL AS THE RETURN OF PROPERTY TAXES TO CITIES, COUNTIES AND SPECIAL DISTRICTS TAKEN AWAY BY THE STATE THROUGH ERAF BE IT RESOLVED by the Atascadero City Council as follows: WHEREAS, the Governor and the State Legislature are considering a phase-out of vehicle license fees over a five year period; and WHEREAS, vehicle license fees are an essential source of funding for key city and county services like police and fire protection, and if the State takes these revenues away from local government—on top of property tax revenues already taken away from cities and counties by the State through ERAF—this will severely jeopardize local government's ability to provide basic services to our communities, and to financially plan for the future; and WHEREAS, vehicle license fee revenues have a long tradition as a local government funding source, and are a fair source of funding the vehicle-related costs that local agencies incur in servicing motorists, such as traffic enforcement, safe street design and street maintenance; and WHEREAS, although"assurances"have been made that cities and counties will be "made whole" in the event that VLF is phased-out, the history of State and Local government fiscal relationships over the past twenty years (and underscored by the past five years)tells us that trading a stable, dependable revenue source for a State-controlled one is the exact opposite direction from where State and local governments should go. The fiscal future of cities and counties lies in greater fiscal independence from the State, not in greater reliance upon it; and WHEREAS, the discussion of phasing-out VLF stems from the State's improved financial condition, and a large part of this improvement is a direct result from the revenues taken away from cities and counties by the State under ERAF. For this reason, any State fiscal surplus should go to repaying local agencies for these take-aways ($3.6 billion annually)before Sacramento contemplates a substantial giveaway; and WHEREAS, if the State believes that its improved fiscal condition warrants a tax cut, there is no need to draw local government finances into this discussion. There are • many other broad-based taxes that could be reduced—such as sales and income taxes— 000004 CORRESPONDENCE ATTACHMENT C Resolution No. 1998-023 is Page 2 without again placing local governments at risk by needlessly involving them in the State budget process; and WHEREAS, in conclusion, executive and legislative efforts should be directed towards restoring revenues taken away from local governments by the State under ERAF; however, if this is not going to happen, at minimum,the State should not be making things worse by causing even greater fiscal uncertainty and instability at the local level. On motion by Council Member , seconded by Council Member the foregoing resolution is hereby adopted in its entirety on the following roll-call votes: AYES: NOES: ABSENT: ADOPTED: CITY OF ATASCADERO By: ATTEST: Harold L. Carden, III, Mayor Marcia M. Torgerson, City Clerk APPROVED AS TO FROM: Roy A. Hanley, City Attorney 000005 • PR6CLAMATION OF THE CITY COUNCIL l OF THE CITY OF ATASCADERO PROCLAIMING JUNE 22, AND JUNE 23, 1998 AS CALIFORNIA SPECIAL OLMYPICS LAW ENFORCEMENT TORCH RUN DAY WHEREAS, our Ipcal law enforcement agencies contribute to the well-being of our community an� our residents; and WHEREAS, partif ipation in Special Olympics contributes to the physical, social and psychological j well-being of the developmental disabled participants; and WHEREAS, originating in Sacramento, the torch for the California Special Olympics State Games will pass through San Luis Obispo County on June 22 and June 23, 1998 en route to its destination at UCLA's Drake Stadium, and WHEREAS, representatives from all city law enforcement agencies within our County, the San L is Obispo County Sheriffs Department, California Highway Patrol, CaliforniaYouth Authority, California Department of Fish and Game, Cal Poly Departmlent of Public Safety, the District Attorney's Office, California Men's Colony, and State Parks and Beaches will be participation in the torch run through San Luis Obispo county. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Atascadero, does hereby proclaim June 22 and June 23, 1998 as California Special Olympics �aw Enforcement Torch Run Day. IN WITNESS TZ]EREOF, I hereunto set my hand on June 9, 1998. Harold L. Carden, III, Mayor City Council City ofAtascadero June 16 1998 000006 f ITEM NUMBER: A - 1 DATE: 06/09/98 ATASCADERO CITY COUNCIL MINUTES TUESDAY,MAY 12, 1998 CLOSED SESSIO 6:00 P.M.: 1) Conference with legal counsel—existing litigation(Govt. Code Sec. 54956.9 (a) Name4of case: Barlow v. City of Atascadero 2) Conference with legal counsel—anticipated litigation—Colony Roads Significant exposure to litigation pursuant to Govt. Code Sec. 54956.9 (b) 3) Conference with labor negotiator(Govt. Code Sec. 54957.6) Agency Negotiator: City Manager Employee organizations: Department Heads, Mid-Management/Professional, Atascadero Fire Captains, Atascadero Firefighters, Service Employees Intl. Union Local 1620, Atascadero Sergeants Service Orgn., Atascadero Police Officers Assoc',, Atascadero Public Safety Technicians Orgn. 4) Confelkence with negotiator over real property (Govt. Code Sec. 54956.8) Negotiator: City Manager Property location: 6500 Palma Ave. Mayor Carden adjoutned the Closed Session at 6:45 p.m. and City Attorney Roy Hanley announced that the Council gave him direction on Items#1 and#4, there was no action on Item #2 and the City Man4ger shared information with the Council regarding Item#3. REGULAR SESSION, 7:00 P.M. Mayor Carden called:the Regular Session to order at 7:01 p.m. and Council Member Luna led the Pledge of Allegiance ROLL CALL: Present: Council Members Clay, Johnson, Lerno, Luna and Mayor Carden Absent: None Staff Present: City Manager Wade McKinney, Police Chief Dennis Hegwood, Community Services Director Brady Cherry, Acting Finance Director Rachelle Rickard, Community Development Director Paul Saldana, Associate Planner Gary Kaiser, Chief Wastewater Operator Mark �4 f 00000'7 Markwort, Streets Division Supervisor Brian Sword,Assistant City Engineer John Neil, and City Attorney Roy Hanley. Others Present: City Clerk Marcia Torgerson APPROVAL OF AGENDA: MOTION: By Mayor Pro Tem Johnson and seconded by Council Member Luna to approve the agenda. Motion passed 5:0 by a roll-call vote. COUNCIL ANNOUNCEMENTS AND REPORTS: Council Member Clay asked if we could extend the burn season as the rain has continued into May. The Council directed staff to extend the burn season. Mayor Carden directed staff to write to the Air Pollution Control District concerning the need for alternates as they often do not have quorums. Council Member Luna asked why a City staff representative to the IWMA Technical Committee is not attending the meetings. He also asked who is now the staff representative to the Committee. Wade McKinney stated that he is the staff representative but has not received a notice or agenda. Council Member Luna said they will be meeting tomorrow and he will make sure that Mr. McKinney is informed in the future. Council Member Lemo stated that he feels a member of the Fire Department should be attending the Air Pollution Control District. Mayor Carden asked that staff bring back the Air Pollution Control District as an agenda item in the near future. PRESENTATIONS: A. Proclamation: "May 1998—Water Awareness Month" Jim Patterson, Conservation Manager, Atascadero Mutual Water Company, accepted the proclamation. Mr. Patterson thanked the Council and encouraged all citizens to use water efficiently. He also listed upcoming events in Atascadero concerning water conservation. Police Chief Dennis Hegwood introduced John Rodgers as the new Sergeant in the Atascadero Police Department. Sgt. John Rodgers stated that he is proud to be promoted within the police department and is looking forward to working with the community. CC 05/12/98 000008 Page 2 of 10 • COMMUNITY FORUM: Rush Kolemaine, P.O.. Box 1990, stated that he agrees with Council Member Clay regarding the end of the burn season. Lindsay Hampton, 8402 Alta Vista, announced that the Atascadero Land Preservation Society and Community Link,:have received a$500 grant and they are going to use it to landscape the Link building. Also, she announced that on May 30'the two new segments of the Anza National Historic Trail will be dedicated. Eric Greening, 7365 Valle, announced that the City of San Luis Obispo has released the final EIR for the Salinas Dam Expansion. There will be a hearing on June 2, 1998. He also said that he agrees with Council Member Clay regarding the extension of burn season. Paul Rickets, 4475 Sycamore Road, expressed his concerns regarding The Lakes project and its EIR. Mr. Rickets stated that this project will have a negative impact on him. He also said there is a printing error (page 16 is missing). Bill Bright, 11875 Santa Lucia, expressed concern of getting his weed abatement done in time due to the late rain season. He asked that the Council look into extending the deadline for weed abatement. Mayor Carden closed the Community Forum. Mayor Carden stated that he was pulling Item#C-3 and asked that it be addressed at this time. RE: Item #C-3 - Community Services Director Brady Cherry gave the staff report. Council Member Clay stated that Atascadero is lucky to have someone like George in Atascadero. PUBLIC COMMENT Barbie Butz, 3370 San Fernando Road, ARC Committee, stated that the Committee unanimously supports this action. Rick Matthews, 6950'Navarette Ave., expressed his feelings concerning George Beatie and his support of this item. John Falkenstein, 4600 Viscano, stated his son works at the skateboard park, he appreciates the efforts make by George, and supports this action MOTION: By Council Member Luna and seconded by Mayor Pro Tem Johnson and all other Council Members to approve Resolution No. 1998-021. Motion passed 5:0 by a roll-call vote. CC 05/12/98 000009 Page 3 of 10 Council Member Clay stated he would like to see a nice sign for this park. Mayor Carden read Resolution No. 1998-021 to the public. A. CONSENT CALENDAR: Roll Call 1. City Council Minutes—April 14, 1998 (City Clerk's recommendation:Approve) 2. City Council Minutes—April 28, 1998 (City Clerk's recommendation: Approve) 3. Parking Ordinance for Vehicles for Sale—Fiscal Impact: Minor increase in revenues from the collection of fines (City Attorney Recommendation: Waive reading of Ordinance No. 346 and introduce for second reading by title only) [Roy Hanley] 4. Paloma Creek Park Concessionaire Agreement—Fiscal Impact: $2,00043,000 revenue annually (Staff recommendation: Approve execution of agreement with Trinda Robbins of Paloma Creek Mini-Mart for food concessions at Paloma Creek Park) [Brady Cherry] 5. State Route 41 Relinquishment—Fiscal Impact: Lump-sum payment from State to City of$318,000 (Staff recommendation: Authorize, by Minute Order, the Mayor to enter into a Cooperative Agreement with CalTrans for relinquishment of a portion of State Route 41 (Post Mile 15.8 to Post Mile 17.1) [Brady Cherry] Mayor Pro Tem Johnson stated that he will be abstaining from Item#A-2 as he was not at the April 28, 1998 Council meeting. Council Member Clay pulled Item#A-3. MOTION: By Council Member Luna and seconded by Council Member Lerno to approve Items#A-1,2, 4, and 5. Motion passed 5:0 by a roll-call vote. (Johnson abstained from #A-2) MOTION: By Council Member Luna and seconded by Council Member Lerno to approve Item#A-3. Motion passed 4:1 by a roll-call vote. (Clay opposed) B. PUBLIC HEARINGS: 1. Zone Chanize #98001 —Planned Development Overlay Zone No. 8 (Gearhart/Cannon Associates)—Fiscal Impact: None (Staff recommendation: Waive reading of Ordinance No. 348 and introduce for first reading by title only) [Paul Saldana] Council Member Lerno stepped down on this item due to a conflict on interest. CC 05/12/98 00001( Page 4 of 10 . Community Development Director Paul Saldana gave the staff report and answered questions of Council. Council Member Luria asked questions of Mr. Saldana and expressed his concern of the large amount of grading on this site and the potential efficiency of perk tests. PUBLIC COMMENT John Falkenstein, Cannon and Associates, representing Mr. Gearhart, stated that he is available for questions. Mayor Carden closed the Public Comment period. MOTION: By Mayor Pro Tem Johnson and seconded by Council Member Clay to approve the Negative Declaration as adequate. Motion passed 4:0 (Lerno abstained) MOTION: By Mayor Pro Tem Johnson and seconded by Council Member Clay to waive reading of Ordinance No. 348 and introduce for first reading by title only. Motion passed 3:1 by a roll-call vote. (Lerno abstained,Luna opposed) C. MANAGEMENT REPORTS: 1. Wastewater Treatment Facility—Design of Upgrade Improvements, Stage 1 —Fiscal Impact: $156,860 (previously budgeted) (Staff recommendation: Adopt Resolution No. 1998-002 authorizing the Mayor to enter into an agreement with Brown and Caldwell to design the improvements for the first stage of the wastewater treatment facility upgrade) Community Services'Director Brady Cherry gave the staff report and answered questions of Council. Mayor Carden asked when the Sewer Feasibility Study would be presented to Council. Mr. Cherry stated it would be ready in the next 2 months. Council Member Luna asked Acting Finance Director Rachelle Rickard the status of the sewer fund at this time. She responded that as per the 1997 audit, there was cash on hand of a little over four million dollars. She explained that part of it is for operations and part is for capital. PUBLIC COMMENT Paul Rickets, 4475 Sycamore Road,reminded the Council that the capacity of the Wastewater Plant will not even handle the addition of the proposed Lakes project. Mayor Carden closed the Public Comment period CC 05/12/98 000011 Page 5 of 10 MOTION: By Council Member Luna and seconded by Council Member Lerno to • approve Resolution No. 1998-002. Motion passed 5:0 by a roll-call vote. 2. Public Art Donation to the Charles Paddock Zoo—Fiscal Impact: None (Parks and Recreation Commission recommendation and the Public Arts Committee: Authorize the execution of an agreement with Artist John D. Olt to accept the donation of a sculpture for the Charles Paddock Zoo) [Brady Cherry] Brady Cherry gave the staff report and answered questions of Council. PUBLIC COMMENT Susan Beatie, creator of the Tiger sculpture at Zoo, stressed the importance of three dimensional art for children especially. Mayor Carden closed the Public Comment period. MOTION: By Council Member Luna and seconded by Council Member Lerno to authorize the execution of an agreement with Artist John D. Olt to accept the donation of a sculpture for the Charles Paddock Zoo. • Motion passed 5:0 by a roll-call vote. 3. Request to Name the Skate Park in Honor of George Beatie—Fiscal Impact: None (Staff recommendation: Approve Resolution No. 1998-021, naming the Skate Park "The Atascadero George Beatie Skate Park") [Brady Cherry] Mayor Carden pulled this item and it was addressed after the Community Forum and before the Consent Calendar. (See page 3) 4. Fiscal Impact Model—Fiscal Impact: A savings of approximately$2,000 (Staff recommendation: Authorize the City Manager to accept offer of Midland Pacific Building Corporation to finance a repair/update of the City's Fiscal Impact Model)[Paul Saldana] Community Development Director Paul Saldana gave the staff report and answered questions of Council. Council Member Luna stated that he could not support this item because of the appearance of a conflict of interest. He explained that he would rather that they use an independent consultant review. 0 CC 05/12/98 000012 Page 6 of 10 PUBLIC COMMENT Cheree Rickets, 4475'Sycamore Road, stated her concerns of this issue. She stated that developer fees should'',pay for this type of item. Rush Kolemaine, P.O Box 1990, expressed his support of this issue as the long-term benefit supercedes the minimal initial cost. Mayor Carden closed the Public Comment period. Mayor Carden stated that he agrees that this is a win-win situation as the long-term benefit outweighs the minimal initial cost. Mayor Pro Tem Johnson also expressed his support of this item. Council Member Luna stated that he is concerned with the conclusions of the software and how much they will be able to be trusted. MOTION: By Mayor Pro Tem Johnson and seconded by Mayor Carden to authorize the City Manager to accept the offer of Midland Pacific Building Corporation to finance a repair/update of the City's Fiscal • Impact Model. Motion passed 3:2 by a roll-call vote. (Lerno & Luna opposed) Mayor Carden called for a recess at 8:25p.m. Mayor Carden called the meeting back to order at 8:45p.m. Paul Saldana brought up new information that he became aware of during the recess. He stated that Midland Pacific Corporation and/or some of its principals had formally owned the consulting firm that the City used for the fiscal impact analysis. Therefore, there might be a conflict of interest. He suggested that the Council vote to reconsider item C-4. MOTION: By Mayor Pro Tem Johnson and seconded by Mayor Carden to reconsider Item #C-4 as a result of new information. Motion passed 5:0 by a roll-call vote. MOTION: By Mayor Carden and seconded by Council Member Clay to rescind their approval of Item#C-4. Motion passed 5:0 by a roll-call vote. Mayor Carden stated, for the record, that there is no motion on Item#C-4 and no action. i CC 05/12/98 000013 Page 7 of 10 5. Initiation of Redevelopment Agency—Fiscal Impact: None (Staff recommendation: • Receive and file report and direct staff to complete establishment of Agency) [Paul Saldana] Paul Saldana gave the staff report and answered questions of Council PUBLIC COMMENT Rush Kolemaine, P.O. Box 1990, expressed his support for a Redevelopment Agency. Mayor Carden closed the Public Comment period. MOTION: By Council Member Lerno and seconded by Council Member Clay to direct staff to complete establishment of a Redevelopment Agency. Motion passed 5:0 by a voice vote. 6. City Engineering Services Alternatives—Fiscal Impact: None (Staff recommendation: Authorize the City Manager to recruit for a Public Works Director/City Engineer position to begin work in the 1998-99 Fiscal year) [Wade McKinney] Brady Cherry gave the staff report and answered questions of Council. Council Member Luna stated that he feels this is bad timing just one month before the new budget comes before Council. He explained that the Council does not know how the budget will look, and with the potential of the State taking away the Motor Vehicle In-Lieu Fees, the Council should not be making this kind of decision at this time. PUBLIC COMMENT: None Council Member Luna asked Mayor Carden to have John Neil answer questions. John Neil, Assistant City Engineer, stated that Mr. Cherry's report is pretty accurate. He stated that he agreed that the City would benefit from having in-house staff in the Public Works area. Mayor Carden stated that he did not feel that the City needs a Public Works Director as much as we need an in-house City Engineer. Mayor Pro Tem Johnson stated he agreed with Mayor Carden of the need for an in-house City Engineer at this time. Council Member Clay said that he would like to see more exact figures. He also expressed his concern for the existing employees with our unsure financial future. CC 05/12/98 000014 Page 8 of 10 Council Member Lemo stated that he agrees with staff and supports the recruitment of a Public Works Director/City Engineer. MOTION: By Council Member Lerno and seconded by Mayor Carden to include recruitment of a City Engineer in the draft FY 98-99 budget. Council Member Lento withdrew his motion. There was Council consensus to have staff include the recruitment of a City Engineer in the draft FY 98-99 budget. 7. Information Bulletin D. CITY ATTORNEY REPORTS (None submitted) E. COMMITTEE REPORTS S.L.O. Council of Governments/S.L.O. Regional Transit Authority Mayor Carden stated that the Executive Committee meets tomorrow and they are having a workshop on Thursday to discuss a list of issues that have been hampering the performance of the SLOCOG. North County Water Task Force Council Member Clay stated that the Salinas Dam EIR has been released. Integrated Waste Management Authority Council Member Luna stated that they meet tomorrow. City/ Schools Committee Mayor Carden stated that they will be meeting on May 181" at 1:00 p.m. F. INDIVIDUAL DETERMINATION AND/OR ACTION: City Council Council Member Clay!,stated he is donating $50 towards a sign at the skatepark naming the park after George Beatie (see Item#C-3) and he encouraged others to do same. Mayor Carden stated that he and Police Chief Hegwood attended an event held by Matt McFarland at the Templeton Middle School. Mr. McFarland had his students address some of the more pressing social issues today and they made presentations. Mr. Carden said he was impressed with the students ability to make their presentations to the attending police chiefs, sheriffs, mayors, teachers and other political representatives. CC 05/12/98 000015 Page 9 of 10 G. ADJOURNMENT: Mayor Carden adjourned the Regular Session at 9:53 p.m. to the next scheduled meeting on May 26, 1998. MINUTES RECORDED AND PREPARED BY: Marcia M. Tor erson City Clerk CC 05/12/98 000016 Page 10 of 10 ITEM NUMBER: A2 DATE: 06/09/98 ■ ■i0 Bill n 1818 w 1878 i Agenda Report City Mana er s A� fir• t Wade G. McKinney Review of Liquor License Applications - Delegation of Authority to the City Manager RECOMMENDA,fTION: Staff recommends: Council delegate to the City Manager, or his designee, authority to review and determine if the public convenience or necessity will be served by the issuance of a liquor license. DISCUSSION: The Alcoholic Beverage Control Act provides an opportunity for local agencies to review and comment on the issuance of new or relocated liquor licenses within their jurisdictions. In addition to the factorsj that the Alcoholic Beverage Control Board (ABC) must consider, the legislation provides that local agencies may comment on whether or not the"public convenience or necessity" would be served by the issuance of the license. The legislation further provides that the"...local governing body, or its designated subordinate officer..." shall make that determination. The ABC has indicated that they are most interested in the local agency's response concerning three factors relative t the issuance and location of new liquor licenses: • A"re there tbo many liquor outlets in the vicinity already? • Are there w enforcement concerns regarding the new license location? �oning • Are there or other land use concerns relative to the new license location? Because responses to the above concerns will typically involve review and input from at least the Police and Community Development Departments, it appears reasonable to designate the City Manger to coordinate'reviews and responses to ABC notifications of liquor license applications. i F PA FISCAL IM C :'� i No fiscal impact. 00001'7 ITEM NUMBER: A - 2 DATE: 06/09/98 ALTERNATIVES: As an alternative to the recommended action, Council could retain authority to review each application for issuance of a liquor license. This alternative would entail staff,review and reports with subsequent action by Council on your agenda. This alternative is not recommended as it appears overly cumbersome and would serve no apparent public purpose. Adequate review and response can be provided by the Manager with input from affected Departments. RESPONSIBLE DEPARTMENT: City Manager 000018 ITEM NUMBER: A — 3 ....... DATE: _ 6/09/9£3 loin S., City Manages Agenda Report Wade G. McKin�iey Zone Change #98001 �lanned Development Overlay Zone No. 8 (Gearhart/Cannon Associates) RECOMMENDATION: The Planning Commission recommends that Council: I 1. Adopt Ordinan�e 348 on second reading by title only, approving Zone Change#98001. DISCUSSION: In March of 1991, the Planning Commission held public hearings and recommended that the City y Council approve Genual Plan Amendment, Zone Change and Tentative Tract Map applications for what became known as the Eagle Creek Project. The approval allowed for the subdivision of a 24-acre site into twel a (12) single family residential lots and two (2) larger lots for recreational use. On April 9, 199 , the City Council concurred with the recommendation of the Planning Commission and appro ed the project. The final map has since been recorded and construction of the homes and golf course is now underway. A new planned development overlay zone was established to "lock-in" development of the entire site, in accordance wfth the approved Master Plan of Development. The Master Plan of Development, which applies only to the subject site, is now codified in Section 9-3.152 of the Zoning Ordinance as Plnned Development Overlay Zone No. 8 (PD8 Overlay). Earlier this year, Public Hearings were held by the Planning Commission and City Council to consider an amendment to the Master Plan of Development for Eagle Creek Project with respect to access requirements. The Council concurred with the recommendation of the Planning Commission and access to recreational uses is now allowed from Atascadero Road rather than Santa Barbara Road. 000019 ITEM NUMBER: A - 3 DATE: 06/09/98 On April 21, 1998, the Planning Commission held a Public Hearing to consider a Master Plan amendment request in conjunction with a Tentative Tract Map to divide one of the twelve (12) residential lots into two (2) parcels, each of one-half acre (net). After some discussion regarding septic suitability and off-street parking, the Planning Commission unanimously approved the Tentative Map and recommend approval of the Zone Change. The Planning Commission's approval of the Tentative Map is contingent on the Council's approval of the Zone Change. On May 12, 1998, the City Council held a Public Hearing on this matter and, after finding the Negative Declaration adequate, voted to approve the subject Zone Change by introducing Ordinance 348 for first reading by title only. Second reading of the Ordinance by the Council is now anticipated to occur as a routine matter. RESPONSIBLE DEPARTMENT: Community Development Department ATTACHMENTS: Attachment A-- Ordinance 348 c:\data\wp\zoa\zc98lc3.doc 000020 ATTACHMENT A ORDINANCE 348 ZC #98001 ORDINANCE NO. 348 AN ORDINANCE OF THE COUNCIL OF THE CITY OF ATASCADERO AMENDING THE MASTER PLAN OF DEVELOPMENT APPROVED PURSUANT TO PLANNED DEVELOPMENT ZONE NO. 8 RELATIVE TO THE NUMBER OF HOMES (ZC 98001: Gearhart/Cannon Associates) WHEREAS, the proposed Zoning amendment is consistent with the General Plan in effect at the time of application acceptance, as required by Section 65860 of the California Government Code; and WHEREAS, the proposed .amendment is in conformance with Section 65800 et seq. of' the California Government Code concerning zoning regulations; and' WHEREAS, the proposed amendment will not have a significant adverse impact upon the environment. The Negative Declaration prepared when the Eagle Creek Project (Tract 2049) was originally approved is adequate; and WHEREAS, the Atascadero Planning Commission held a public hearing on April ', 21, 1998 and has recommended approval of Zone Change #98001 . NOW, THEREFORE, the Council of the City of Atascadero does ordain as follows: Section 1. Council Findings. 1 . The proposal is consistent with General Plan goals and Policies in effect at the time of application acceptance. 2 . The proposal is compatible with surrounding land uses and zoning requirements in effect at the time of application acceptance. 3. The proposal will not have significant adverse environmental effects- The Negative Declaration prepared for Tract 2049 and adopted by the Council on April 9, 1991 has been reconsidered and found adequate pursuant to the requirements of the California Environmental Quality Act (CEQA) . 000021 Ordinance No. 348 Page 2 4 . Modification of the development standard hereby being amended promotes safe, orderly and harmonious development and is therefore warranted. 5. Modification of development standard hereby being amended will enhance the opportunity to best utilize the special characteristics of an area and will have a beneficial effect on the area. 6. Benefits derived from the subject Zoning Ordinance amendment cannot be reasonably achieved through existing development standards. Section 2 . Zoning Ordinance. The Master Plan of Development formerly approved pursuant to the requirements of Planned Development Overlay Zone No. 8 (Ordinance 221 adopted on April 23, 1991) is hereby superseded and replaced by another Master Plan of Development, as shown on the attached `Exhibit A. ' Section 3. Publication. The City Clerk shall cause this ordinance to be published once within fifteen (15) days after its passage in the Atascadero News, a newspaper of general circulation, printed,.,, published, and circulated in the City in accordance with Section 36933 of the Government Code; shall certify the adopting and posting of this ordinance and shall cause this ordinance and this certification together with proof of posting to be entered into the Book of Ordinances of the City. Section 4. Effective Date. This ordinance shall go into effect and be in full force and effect at 12: 01 a.m. on the 31st day after its passage. On motion by and seconded by the foregoing Ordinance 'is approved by the following roll call vote: 000022 Ordinance No. 340 Page 3 AYES: NOES: ABSENT: ADOPTED: CITY OF ATASCADERO ' By: Harold L. Carden, III, Mayor ATTEST: MARCIA M. TORGER$ON, City Clerk APPROVED AS TO FORM: ROY A. HANLEY, City Attorney 000023 EXHIBIT A ORDINANCE NO. 348 Revised Master Plan of Development for Planned Development Overlay Zone No. 8 i S� foil ~p( Os • JO 0 —` p 3r4L -� i 000024 ITEM NUMBER: A4 DATE: 06/09/98 min on O 1918 8 1979 f CAD�� III: Cl e� s City Mana� Agenda Report Wade G. McKi ney k Priority of Projects If RECOMMENDATION: Approve the priority far the Surface Transportation Program projects and the Transportation Enhancement Activity projects for which funding applications have been submitted. DISCUSSION: In October 1997, staf submitted funding applications to the San Luis Obispo Council of Governments (S OC G) for the next 6-year Surface Transportation Program (STP) funding cycle (FY 97/98 to FY 02/03). Staffwill also be submitting applications for Transportation Enhancement Activi (TEA) funds to SLOCOG prior to the June 26, 1998 deadline. SLOCOG is requesti g that the Council approve a prioritized list of these projects. The following table provides staff's recommendation for the priority of the projects for each type of funding: Priority Project Description Funding Source 1 Portoa Road Supplement existing $150,000 currently USHA' Rehabilitation budgeted to extend the limits of the project 2 Atas I adero Mall Overlay Atascadero Mall from USHA Over ay Atascadero Avenue to El Camino Real 3 El Camino Real Slurry seal and re-stripe El Camino Real USHA Slum Seal from Curbaril Avenue to Morro Road to extend pavement life 14 0000r2 ITEM NUMBER: A - 4 DATE: 06/09/98 1 Traffic Way PSR Prepare a PSR for widening to four RSHA' lanes the Traffic Way undercrossing at State Route 101 2 El Camino Real Extend the bikelane improvements from RSHA Bikelanes, Phase 2 San Anselmo Avenue to Del Rio Road 3 Traffic Way Extend the bikelane improvements from RSHA Bikelanes, Phase 2 San Jacinto Avenue to Potrero Avenue 4 Bikeway Master Prepare a bikeway master plan for RSHA Plan approval by the State to allow the City to apply for State Bike Lane Account funds 5 Curbaril Avenue Prepare a PSR for the Curbaril Avenue RSHA Overcrossing PSR overcrossing at State Route 101 6 Santa Rosa Road Prepare PSR for the Santa Rosa Road RSHA PSR overcrossing at State Route 101 1 Suggested Routes to Design and construct the improvements TEA School identified in the Suggested Routes to School Plan prepared by the Atascadero Unified School District. 2 El Camino Real Extend the El Camino Real bikelane TEA Bikelanes, Phase 2 improvements from San Anselmo Avenue to Del Rio Road 3 Traffic Way Extend the Traffic Way bikelane TEA Bikelanes, Phase 2 improvements from San Jacinto Avenue to Potrero Avenue 4 Bikeway Master Prepare a bikeway master plan for TEA Plan approval by the State to allow the City to apply for State Bike Lane Account funds 'PSR=Project Study Report. Reports are required for larger projects prior to SLOCOG allocating funds. The findings in the reports will facilitate the programming of construction funds during the next STP funding cycle. The intersection/overcrossing 000026 ITEM NUMBER: A - 4 DATE: 06/09/98 improvement projects are identified in the Circulation Element and are required to maintain a Level of Service C at build-out(2010). 2RSHA= Regional State Highway Account funds (the City competes with other jurisdictions for these funds) 'USHA=Urban State Highway Account funds (automatically allocated to the City, no competition) 'TEA=Transportation Enhancement Activity funds (the City competes with other jurisdictions for these funds) FISCAL IMPAC': None. ALTERNATIVEIS: 1. Do not submit a prioritized list of projects. Could reduce or eliminate the City's ability to obtain funding for the projects which are eligible for regional funds. Would not affect the Urban Area SHA';funding amount, but may affect when the funds would be available to the City within the 6-�year funding cycle. 2. Revise the priority for the projects for which funding is requested. SLOCOG is requesting that prioritized list of project be submitted to them no later than June 26, 1998. RESPONSIBLE )DEPARTMENT: Community Services!,Department ATTACHMENTS: Attachment A - Surface Transportation Program Funding Application Staff Report, 11/25/97 00002'7 ATTACHMENT A ITEM NUMBER: . DATE: 11/25/97 isms , �a7e City Manager's Agenda Repot Wade G. McKinney Surface Transportation Program Funding Applications RECOMMENDATION: Approve the Surface Transportation Funding applications submitted by staff to the San Luis Obispo Council of Governments for the next 6-year funding cycle. DISCUSSION: Staff has submitted funding applications to the San Luis Obispo Council of Governments (SLOCOG) for the next 6-year Surface Transportation Program (STP) funding cycle (FY 97/98 to FY 02/03). Typical applications for both Urban and Regional SHA funds are attached to this report for reference. Staff has applied for both urban area allocation and regional State Highway Account (SHA) funds. The City's urban area allocation of SHA funds is expected to be $688,896. Of that amount, $110,000 has been programed into this year's City budget for storm damage repair projects and the State Route 41/Atascadero Avenue Storm Drain Project. The remaining amount ($578,896) can be used for any transportation related project within the City which is consistent with Article XIX of the State Constitution. Candidate projects for Regional SHA funds are screened and prioritized by SLOCOG based on regional factors which include hazard elimination, inter-connectivity with other transportation facilities or modes, ability to improve air quality, congestion relief, cost effectiveness, and funding contribution by the local jurisdiction. The following table summarizes the projects for which staff has submitted funding applications: Project Year Description Funding Amount Source [_ Santa Barbara Road 00/01 Prepare PSR for the El Camino Real/Santa RSHAZ $20,000 i PSR1 Barbara Road intersection USHA' $6,000 LTF4 $4,000 00002 Page 2 of 3 STP Funding Applications Report to Council Meeting Date 11/25/'97 Curbaril Avenue PSR 98/99 Prepare PSR for the El Camino Real/Curbaril RSHA $40,000 Avenue intersection and State Route 101 USHA overcrossing $12,000 LTF $8,000 Santa Rosa Road PSR i 01/02 Prepare PSR for the El Camino Real/Santa RSHA $40,000 Rosa Road intersection and State Route 101 USHA $12,000 overcrossing LTF $8,000 Traffic Way PSR 01/02 Prepare PSR for the El Camino Real/Traffic RSHA $50,000 way intersection and State Route 101 USHA $15,000 undercrossing LTF $10,000 El Camino Real 98/99 Extend the bikeway improvements from San RSHA5$15,000 900 Bikeway, Phase 2 Anselmo Avenue to Del Rio Road USHA LTF000 Traffic Way Bikeway, 99/00 Extend the bikeway improvements from San RSHA $277,400 Phase 2 Jacinto Avenue to Potrero Avenue USHA $42,900 LTF $26,500 Atascadero Mall 98/99 Overlay Atascadero Mall from Atascadero USHA $139,000 Overlay Avenue to El Camino Real sPortola Road 97/98 Supplement existing $150,000 currently USHA $229,300 Rehabilitation budgeted to extend the limits of the project El Camino Real Slurry 99/00 Slurry seal and restripe El Camino Real from USHA $115,400 Seal Curbaril Avenue to Morro Road to extend pavement life TOTAL FUNDING REQUESTED5 $1,125,900 PSR = Project Study Report. Reports are required for larger projects prior to SLOCOG allocating funds. The findings in the reports will facilitate the programming of construction funds during the next STP funding cycle. The intersection/overcrossing improvement projects are identified in the Circulation Element and are required to maintain a Level of Service C at build-out (2010). ZRSHA = Regional State Highway Account funds (the City competes with other jurisdictions for these funds) 'USHA = Urban State Highway Account funds (automatically allocated to the City, no competition) 'LTF = Local transportation funds (public works fees, gas tax funds, Transit Development Act funds, etc) 'TOTAL FUNDING REQUESTED does not include LTF funds FISCAL IMPACT: The fiscal impact of the staff time required to scope the various projects, prepare detailed cost estimates, coordinate with SLOCOG staff and complete the funding applications is estimated to be approximately $4,500._,.The FY97/98 budget includes $5,000 for the preparation of funding applications and the updating of the Capital Improvement Program. 000029 Page 3 of 3 STP Funding Applications Report to Council Meeting Date 11/25/97 ALTERNATIVES: I. Do not submit funding applications. Would reduce or eliminate the City's ability to obtain funding for the projects which are eligible for regional funds. May affect the ability of the City to obtain regional funds in the future. Would not affect the Urban Area SHA fund amount, but may affect when the funds would be available to the City within the 6-year funding cycle. 2. Revise the list of projects for which funding is requested. A memorandum was circulated on October 7, 1997 soliciting input on the applications to be submitted. The list of projects for which applications were submitted reflect the input received. To be considered eligible, funding applications must be approved by the City on or before December 3, 1997. A special meeting of the Council may be required to meet the deadline if the funding applications are significantly changed. ed. RESPONSIBLE DEPARTMENT: Community Services Department ATTACHMENTS: Attachment A - Typical Regional State Highway Account funding application Attachment B - Typical Urban State Highway Account funding application XAC0RRES\96127\APPLICAT.RPT 000030 ITEM NUMBER: A - 5 DATE: 06/09/98 iaia ® is 9 �I City Manager's Agenda Report Wade G. McKin, ey Funding Transpo tation Enhancement Activity �' g Applications RECOMMENDAION: Approve the Transpo ation Enhancement Activity Program and the Urban and Regional State Highway Account fun ing applications for submittal to the San Luis Obispo Council of Governments for the ext funding cycle and authorize the Community Services Director to sign the applications. DISCUSSION: Upon Council approv 1, Staff will submit funding applications to the San Luis Obispo Council of Governments (SLOC G) for the Transportation Enhancement Activity Program(TEA) funds and both Urban and Regional State Highway Account funds. A typical application for both types of funding are attached to this report for reference. Note that staff has previously applied for Regional State Highway Account funds for the El Camino Real Bikelane project and the Traffic Way Bikelane project.; Staff is intending to submit applications for both Urban and Regional State Highway Accou�t funds for the Bikelane Master Plan. Candidate projects for'TEA funds are screened and prioritized by CalTrans. They are scored based on the following: enhancement to region and community; ability to increase access to activity centers; implementation of goals in the regional transportation plan; ability to increase awareness of-historic, Community, visual or natural resources; degree of regional or community support; cost effectivgness. Candidate projects for Regional SHA funds are screened by SLOCOG based on regional factors which include hazard elimination, inter-connectivity with other transportation facilities or modes, ability to improve air quality, congestion relief, cost effectiveness, and funding contribution by the local jurisdiction. Urban SHA funding is automatically allocated to the City over the 6-year funding cycle. i The following table st mmarizes the projects for which staff is intending to submit TEA, USHA and RSHA funding a lications. These applications are in addition to those submitted to SLOCOG last Novem er. 000031 V ITEM NUMBER:___A - 5 . DATE: 06/09/98 0 Project Year Description Source Amount Suggested Routes to 98-99 Design and construct the improvements TEA' $1369500 School identified in the Suggested Routes to LTF' 35,000 School Plan prepared by the Atascadero Unified School District. El Camino Real 00-01 Extend the El Camino Real bikelane TEA $111,900 Bikelanes, Phase 3 improvements from San Anselmo USHA' 15,000 Avenue to Del Rio Road LTF 13,000 Traffic Way 01-02 Extend the Traffic Way bikelane TEA $277,400 Bikelanes, Phase 2 improvements from San Jacinto Avenue USHA 42,900 to Potrero Avenue LTF 26,500 Bikelane Master 98-99 Prepare a bikelane master plan for TEA $10,000 Plan approval by the State to allow the City USHA 5,000 to apply for State Bike Lane Account funds TOTAL FUNDING REQUESTED' $598,700 'TEA -Transportation Enhancement Activity funds ZUSHA- Urban State Highway Account funds 'LTF - Local Transportation funds (Gas tax funds, developer fees, etc.) 'TOTAL FUNDING REQUESTED does not include LTF funds FISCAL IMPACT: The staff time required to scope the various projects,prepare detailed cost estimates, coordinate with SLOCOG staff and complete the funding applications ($1,2000. ALTERNATIVES: 1. Do not submit funding applications. Would reduce or eliminate the City's ability to obtain funding for the projects which are eligible for regional funds. May affect the ability of the City to obtain regional funds in the future. • 2. Revise the list of projects for which funding is requested. Funding applications must be submitted on or before June 23, 1998. 000032 ITEM NUMBER: A - 5 DATE: 06/09/98 RESPONSIBLE DEPARTMENT: Community Services Department ATTACHMENTS: Attachment A- Typical Transportation Enhancement Activity(TEA) funding application Attachment B - Typical State Highway Account(SHA) funding application 000033 ATTACHMENT A Transportation Enhancement Activities(TEA)Application Form PART ONE:GENERAL PROJECT INFORMATION _✓_Project is located entirely within the RTPA. RTPA: SLOCOG Proposal is statewide or multi-regional in scope. PROJECT TITLE: BIKEWAY MASTER PLAN ADMINISTERING AGENCY APPLICANT Project TEA FUNDS REQUESTED Administrator/person with day-to-day responsibility for $ 10.000 implementing project(Name,title,agency,address,phone,fax) (Suggested minimum$100,000) NON-FEDERAL TEA MATCH JOHN B. NEIL,ASSISTANT CITY ENGINEER $ 5.000 6500 PALMA AVENUE ATASCADERO, CA 93422 TOTAL TEA PROJECT COST Telephone(805)461-5020 $ 15 000 Facimile (805)461-0606 TEA is a stand-alone project Total Project Cost $ 15.000 (Round numbers to nearest thousands) Person who can answer questions about this application (Name, PARTNER(S)(Name,title,agency,address,phone,fax) title, phone, fax) JOHN B. NEIL,ASSISTANT CITY ENGINEER (SEE ABOVE) PROJECT SCOPE OF PROPOSED TRANSPORTATION ENHANCEMENT ACTIVITIES (not to exceed 60 words) Describe the project's location, size, etc. (Not the justification or benefits, which is covered in Part Four). PROVIDE A VISUAL GUIDE TO THE COMPLETE CITY OF ATASCADERO BIKEWAY SYSTEM, IDENTIFYING COMPLETED AND UNCOMPLETED SEGMENTS AND SHOWING SEGMENTS COMMON TO THE REGIONAL BIKEWAY SYSTEM. Division: Proposed transportation enhancement activity will be scored in one of the following divisions. Fill out and include the division page indicated: 1. Bicycle, Pedestrian,Abandoned Rail Right of Way (Page 7a) 3.4. WatepPolltion ution Due tocs and Scenic Highway Runoff.ues(Page 7d )c) 2. Historic/Archaeological (Page 7b.) ACTIVITY CATEGORIES List approximate amount of federal TEA funds to be spent in each of the TEA categories: $ S15,000 1. Pedestrian or bike trail $ 6. Historic transportation rehab $ 2. Acquisition of sites $ 7. Rails to trails $ 3. Historic highway programs $ 8. Outdoor advertising $ 4. Landscaping/scenic beautification $ 9. Archaeology $ 5. Historic preservation $ 10.Water pollution control Activities outside the categories: List approximate amount of federal TEA funds to be spent in activities outside the ten categories (must be necessary and incidental to the portion inside the categories): $ 0 Describe: TEA Application Form 1996 STIP Page 1 NCE-May 1998 Include this page in each application. 00003 PART )NE: GENERAL PROIECT INFORMATION (continued) 0 PROJECT TITLE: BIKEWAY MASTER PLAN If part of a larger project,will TEA portion be constructed at same time as the larger project? When? NOT A PART OF A LARGER PROJECT Acquisition Description Details (Describe all that apply): NO PROPERTY TO BE ACQUIRED How big(or long, for corridors) is property to be acquired? What is the location in relation to intermodal transportation system? CITY BIKEWAY MASTER PLAN IS AN EXTENSION OF THE SLO COUNTY BIKEWAY MASTER PLAN What structures are on the site? NO'STRUCTURES ON SITE What are the scenic qualities of scenic site? URBAN AND RURAL Where is it noted as having federal,state, or local significance? SLO COUNTY MASTER BIKEWAY PLAN 0Historic value of property(check one): _Listed in California Registo(includes National Register listing) _Eligible for listing _Local historic designation JAttach local criteria) Name of park of which this property is, or will become, a part? Development Description Details: If project is along a highway, is highway a designated state scenic highway or federally designated scenic highway? NO What was the historic transportation use of the structure/facility, if any? INTER AND INTRA CITY VEHICULAR ACCESS What is the intended use of the structure/facilities/property once project is complete? REGIONAL AND CITY BIKEWAYS Is a private vendor going to occupy the facility? Briefly explain: NO Is any portion of the TEA funding intended to create a museum or visitor center? Briefly explain: NO For bicycle/pedestrian projects: What is length of project?Connecting termini? Number of bridges? Bicycle parking capacity? PROVIDES A CITYWIDE PLyAN OF BIKEWAYS AND BIKEWAY FACILITIES. DEMONSTRATES INTER-RELATIONSHIP WITH REGIONAL BIKEWAYS,TRAILS AND OTHER TRANSPORTATION SYSTEMS. PROVIDES A VISUAL GUIDE TO TO THE COMPLETE SYSTEM AND TO THE ADDED FACILITIES NECESSARY TO COMPLETE THE BIKEWAY SYSTEM. 0 Which portions of the development are inside a park? NONE TEA Application 1996 STIP Page 2 NCE-May 1998 Include this page in each appliON035 PART TWO: FUNDING Prepared by JOHN B NEIL Title ASSISTANT CITY ENGINEER Agency CITY OF ATASCADERO Phone (805)461-5020 FAX (805)461-0606 PROJECT COST ESTIMATE PRELIMINARY ENGINEERING PHASE: Construction Documents $ 15.000 Environmental Documents $ 0 TOTAL PRELIMINARY ENGINEERING $ 15.000 RIGHT OF WAY PHASE (ACQUISITION): Capital $ 0 Support costs $ 0 TOTAL RIGHT OF WAY $ 0 CONSTRUCTION PHASE: Construction contract items $ 0 Contingencies $ 0 Construction engineering $ 0 TOTAL CONSTRUCTION $ 0 *see next sheet for detail CASH FLOW CHART Fiscal Year Fiscal Year Fiscal Year Beyond 1998/99 1999/00 2000/01 Fiscal Year 00/01 Preliminary Engineering $ 15.000 $ $ $ Right of Way $ 0 $ $ $ Construction $ 0 $ $ $ TOTAL $ 0 $ $ $ LOCAL FUNDING SHARE DETAIL Phases A + B C D* Federal Match TEA Cost Total Cost Preliminary Eng $ 10.000 $ 5.000 $ 15.000 $ Right of Way $ 0 $ 0 $ 0 $ Construction $ 0 $ 0 $ 0 $ TOTAL $ 10.000 1 $ 5.000 $ 15.000 $ *Fill in column "D" only when TEA is part of larger project, not a stand-alone project Source(s) of match Preliminary LOCAL TRANSPORTATION FUNDS Engineering Right of Way Construction Application 1996 STIP Page 3 NCE-May 1998 Include this page in each application 000036 PART TWO: FUNDING (continued) ITEM ESTIMATE-CONSTRUCTION CONTRACT ITEMS Item Description Unit Quantity Unit Price Amount 200 ENGINEER HOURS AT THE HOURLY RATE OF$75.00 $ 15,000 (HOURLY RATE INCLUDES REPRODUCTION,TELECOMMUNICATION AND OTHER INCIDENTAL COSTS) Ost comparison '"For office rJse. my Innovative Financing Test $ per hectare landscaping/acqu�sltlon $ -per lulometerlinetecbikeway v: $ square T terrthistonc preservation 00003: TEA Application 1996 STIP Page 4 ..., . Inrhirlo thic nAOP in aarh nnnlirntinn that has a rnnstruction Dhase PART THREE:SCREENING If any of the applicable screening criteria below are not met,the proposal will not be ranked or evaluated any further. 1. Does the project fit the TEA program? a. Function IDENTIFY CITYWIDE BIKEWAY SYSTEM Proximity SHOW BOTH REGIONAL AND NON-REGIONAL BIKEWAYS WITHIN CITY Impact PROMOTE CONSTRUCTION AND LOCAL AND REGIONAL USAGE OF CITY BIKEWAYS Briefly explain direct relationship to transportation system. (How does proposed activity enhance the transportation system?) DEMONSTRATE PROJECTED CITY BIKEWAY SYSTEM AND THE RELATIONSHIP TO REGIONAL BIKEWAYS b. OVER AND ABOVE A NORMAL PROJECT NO c. WHICH CATEGORY OR CATEGORIES ENCOMPASS THE TEA? (May be more than one.) ✓ 1. Pedestrians and bicycles 2.Acquisition of scenic easements and scenic or historic sites 3.Scenic or historic highway programs 4. Landscaping and other scenic beautification 5. Historic preservation 6. Rehabilitation of historic transportation facilities 7. Preservation of railway corridors for trails 8. Control and removal of outdoor advertising 9.Archaeological planning and research 10. Mitigation of pollution due to highway runoff 2. Is the project consistent(or"not inconsistent")with federal, state, regional or local land use and regional transportation plans, goals and policies? YES Describe the plans used in evaluating consistency: COMPLIES WITH REGIONAL AND CITY BIKEWAYMASTER PLANS AND THE CIRCULATION ELEMENT OF THE ATASCADERO GENERAL PLAN 3. Is the project financially viable? YES 4. Is this project well-defined,well-justified, and ready-to-go in the year proposed? YES Describe evidence supporting this statement. CITY HAS APPROPRIATE STAFF AND CAN DEVOTE ADEQUATE TIME TO PRODUCE THE PLAN IN A TIMELY MANNER. 5. Does the project improve air quality or does it have a neutral air quality impact? YES Describe evidence supporting this conclusion. FACILITATES BOTH LOCAL AND REGIONAL BICYCLE TRAFFIC,WHICH WILL REDUCE THE USE OF CONVENTIONALLY FUELED MOTOR VEHICLES. 6. Is the project as proposed in compliance with the Americans with Disabilities Act? YES Describe evidence to support this conclusion. NO DIRECT CONFLICT WITH ANY ADA PROVISION. 7. For archaeology and historic preservation projects, is the proposal in compliance with the Secretary of the Interior's Standards and Guidelines for Archaeological and Historic Preservation? NOT APPLICABLE If applicable, describe evidence to support this conclusion. TEA Application 1996 STIP Page 5 NCE-May 1998 Include this page in each application 000038 PART FOUR: SCORING 1. Regional and Community Enhangement(Maximum 50 points) Please explain the activity's primary';effects-its intent and purpose-on the following elements: a. How does the project improve overall quality-of-life,community, and/or environment? (0 to 10 points) VISUAL REPRESENTATION OF BIKEWAY SYSTEM WILL PROMOTE USAGE OF EXISTING FACILITIES AND WILL PROVIDE A GUIDE TO CONSTRUCTION OF MISSING SEGMENTS. b. Describe how the activity increases access to activity centers, such as businesses,schools, recreational areas and shopping areas. Does the proposed project connect transportation modes, or does the activity have other multi-modal aspects? Does the project reinforce or complement the regional transpottation system, or fill a deficiency in the system? (0 to 8 points) WILL DEMONSTRATE THE MISSING SEGMENTS OF THE REGIONAL BIKEWAY SYSTEM WITHIN THE CITY. WILL PROVIDE A VISUAL GUIDE TO THE BIKEWAY INTERCONNECTION OF CITY TRANSPORTATION SYSTEMS, PUBLIC OFFICES,SCHOOLS AND COMMERCIAL AND MANUFACTURING AREAS. c. Describe how activity implement$goals in the regional transportation plan,or other adopted federal, state, or local plans. (0 to 8 points) WILL FACILITATE THE COMPLETION OF BOTH REGIONAL AND LOCAL BIKEWAYS WITHIN THE CITY d. Please explain the degree to which the project increases availability or awareness of historic,community,visual or natural resources. (0 to 8 points) ALL ORGANIZED BICYCLES CLUBS AND ORGANIZATIONS AND ALL LOCAL ENVIRONMENTAL GROUPS SUPPORT ADDITIONS TO AREA BIKEWAYS. SEE ATTACHED LETTERS AND DOCUMENTS OF SUPPORT FOR PREVIOUS BIKEWAY SEGMENTS. e. Please describe evidence of degree of regional or community support and summarize that support below. (0 to 8 points) THE ABOVE GROUPS(SEE d.)i PROVIDED BOTH ORAL AND WRITTEN EVIDENCE OF THEIR SUPPORT AT THE TIME OF THE LAST TWO ADDITIONS TO THE EL CAMINO BIKEWAY AND THE INITIATION OF THE TRAFFIC BIKEWAY. divisions explain. (Projects f. If the project encompasses more than one of the activity-specificects can score in only one of the p 1 activity-specific divisions below.) (0 to 8 points) NOT APPLICABLE 2. Cost Effectiveness/Reasonable Cost(Maximum 10 points) What is the anticipated life of the facility or product resulting from this project in years? MORE THAN 20 YEARS What is the total capital cost of the project? $ 15,000 Please indicate how reasonable or cost effective the project is on the following scale: Highly Cost Effective/Very Reasonable Costs Reasonable Costs/Moderately Cost Effective Less than Reasonable Costs/Low Cost Effectiveness Not Cost-Effective/Costs Are Not Reasonable Show any information, calculations examples or comparisons that explain your selection above. Attach additional information PROFESSIONAL STAFF AVAILABLE TO PRODUCE PLAN IN A TIMELY MANNER. 000031 TEA Application Form 1996 STIP Page 6 NCE-May 1998 Include this page in each application. PART FOUR: SCORING (continued) Division 1 1. Bicycle, Pedestrian or Abandoned Rail Right-of-Way Proposals: a. What is the need for the proposed activity? Please specify high, medium, or low and explain your answer. For example, is there a shortage of pedestrian or bicycle facilities available? Is there a missing link in connecting the intermodal system; how important is it? How necessary are new facilities serving the system? (Maximum 20 points) PROVIDES A COMPLETE PLAN OF PRESENT AND FUTURE BIKEWAYS IN THE CITY OF ATASCADERO. THIS WILL PROMOTE THE USAGE OF PRESENT FACILITIES AND THE CONSTRUCTION OF NEW. IT WILL ALSO PERMIT THE PRIORITIZATION OF FUTURE CONSTRUCTION. b. How well does the proposal meet or address the opportunities and/or needs for bicycle or pedestrian facilities? (Maximum 20 points) PERFECTLY, SINCE IT PROVIDES ACCOMODATION FOR BOTH WHERE NO APPROPRIATE FACILLITIES EXIST. 000041 TEA Application Form 1996 STIP Page 7a NCE-May 1998 Include only one Page 7 in each application. PART FIVE: EARLY COORDINATION WITH CALTRANS AND REGIONAL TRANSPORTATION PLANNING AGENCY(RTPA) PROJECT TITLE: BIKEWAY�II ASTER PLAN District No.: RTPA: SLOQOG Administering Agency: CITY OF ATASCADERO Administering Agency Project Mgt. or Rep. (and Title): JOHN B. NEIL,ASSISTANT CITY ENGINEER, Address:6500 PALMA AVENM ATASCADERO, CA 93422 PHONE: (805)461-5020 FAX: (805)461-0606 Others present: Regional Transportation Planning AGENCY STAFF Meeting or conversation: Name and Date: NUMEROUS PLANNING SESSIONS AND TELEPHONE CALLS WITH SCOTT EADES OF SLOCOG. LOCAL ASSISTANCE: Anticipated start dates(projects will be programmed in 1996/97 and 1997/98): Preliminary Engineering FY 98/99 Right of Way Construction Anticipated construction completion date FY 98/99 NHS Non-NHS Agency is,or will become, self-certified YES Caltrans District Local Assistance Signature(I have discussed these items with the Administering Agency): Name and title: Date: ENVIRONMENTAL- What NVIRONMENTALWhat is status of state and federal environmental documents? NOT APPLICABLE Federal Environmental Approval for transportation enhancement project(check proposed type and status): Type: Environmental Assessment Categorical Exclusion Environmental Impact Statement Status: Not Started Complete In Progress Anticipated Completion Date: Name of lead agency in environmental document Preliminary Environmental Investigations: Cultural resources records searched not searched. California species database searched not searched. Does project involve ground disturbance? Delivery dates for environmental documents: Is project locally designated as historic? Designation and source of criteria for local historic designation by governing body official Caltrans District Environmental Analyst Signature(I have discussed these items with the Administering Agency): Name and title: Date: LANDSCAPE ARCHITECTURE: If project is in Caltrans right of wary, is project site in a warranted or unwarranted area? If warranted,what is cost per acre? Who will design landscape project? Caltrans District Landscape Architect Signature(I have discussed these items with the Administering Agency): Name and title: Date: MAINTENANCE: Is project on Caltrans p right of wary? NO If yes,who will maintain? Caltrans District Maintenance Signature(I have discussed these items with the Administering Agency): TEA Application 1996 STIP Page 9 NCE-May 1998 Include this page in each application 000041 PART FIVE: EARLY COORDINATION WITH CALTRANS AND REGIONAL TRANSPORTATION PLANNING AGENCY(RTPA) Name and title: JOHN B. NEIL,ASSISTANT CITY ENGINEER Date: RIGHT OF WAY: Check those that apply: Property was previously acquired by Agency in 1979 Project includes right of way acquisition or donation Right of way being used as part or all of match. Project proponent has had contact with owner(describe). Is the project financed by public funds with a public agency determining that the project will result in a clear,well-defined, and demonstrable public benefit? YES If yes, enter name of public agency: CITY OF ATASCADERO AND SLOCOG Enter public agencyr--s definition of benefit: VISUAL DEMONSTRATION OF ULTIMATE CITYWIDE SYSTEM OF BIKEWAYS Is the work on public_✓_or private land? CITY OF ATASCADERO Owner/Agency) If property is private,will it be deeded to a public entity upon completion of project?Yes No If yes, name of public entity: Will a public/non-profit organization be involved in ownership? NO If yes, name of organization: Is the site under a management plan? NO Can the public access the property?Yes_✓— If yes, unrestricted_✓ or restricted(fees, time limits, seasonal limits) Is public use of the property allowed?Yes_✓ No If yes, list uses: BIKEWAY AND INCIDENTAL PEDESTRIAN USE Has easement rather than fee title been discussed?Yes No ✓_Can necessity of purchase be substituted? Caltrans District Right of Way Agent signature: (I have discussed these items with the Administering Agency) Name and title: Date: DISTRICT DIRECTOR (Required only when Administering Agency requests Caltrans to provide maintenance or match): I agree_do not agree that Caltrans will maintain this project. I agree—do not agree_with the Administering Agency's request for state highway account match. District Director signature: Date: ADMINISTERING AGENCY PROJECT MANAGER: I met with the Caltrans Local Assistance Engineer. We have discussed where to access the federal forms and guidelines for this federal-aid project. I generally understand the administering agency's responsibilities for complying with: 1. NEPA and other federal environmental requirements, and 2. The overall federal regulations. I understand the administering agency requests initiation of the agreement with Caltrans; reimbursable costs may not be incurred until after FSTIP approval. Project Manager signature: Date: Additional comments: TEA Application 1996 STIP Page 9 NCE-May 1998 Include this page in each application 000042 PART SIX: ASSURANCES This page must be signed for the project to be considered for funding. Commitment/Prior Commitment: Has the project Administering Agency certified that it is willing and able to maintain and operate the project? YES Please describe the best evidence of the certification available. If none is available, when can one be provided? BIKEWAYS WILL BECOME A PART OF THE CITY SYSTEM OF MAINTAINED ROADWAYS. Project Administering Agency possesses legal authority to nominate transportation enhancement activity and to finance, acquire, and construct,the proposed project; and by formal action (e.g., a resolution)the Administering Agency Fs governing body authorizes the nomination of the transportation enhancement activity, including all understanding and assurances',,contained therein, and authorizes the person identified as the official representative of the Administering Agency to act in connection with the nomination and to provide such additional information as may be required. Project Administering Agency will maintain and operate the property acquired, developed, rehabilitated, or restored for the life of the resultant facility(ies) or activity. With the approval of the California Department of Transportation, the Administering Agency or its successors in interest in the property may transfer the responsibility to maintain and operate the property. Project Administering Agency will give the California Department of Transportation Fs representative access to and the right to examine all records, books, papers, or documents related to the transportation enhancement activity. Project Administering Agency will cause work on the project to be commenced within a reasonable time after receipt of notification from the State that funds have been approved by the Federal Highway Administration and that the project will be carried to completion with reasonable diligence. Project Administering Agency will comply where applicable with provisions of the California Environmental Quality Act, the National Environmental Policy Act, the Americans with Disabilities Act, the Secretary of the Interiorfs Standards and Guidelines for Archaeology and Historic Preservation, and any other federal, state, and/or local laws, rules and/or regulations. I certify that the information contained in this transportation enhancement activity application, including required attachments, is accurate and that I have read and understand the important information and agree to the assurances on this form. Signed Date (TEA Administering Agency Representative as shown in Resolution) Printed (Name and Title) PAUL SALDANA, COMMUNITY SERVICES DIRECTOR Administering Agency Cily OF ATASCADERO 00004 TEA Application Form 1996 STIP Page 10 NCE -May 1998 Include this page in each application. ATTACHMENT B SAN LUIS OBISPO COUNCIL OF GOVERNMENTS Surface Transportation Program Funding Application Program Years 98/99 - 02/03 A. jurisdiction: City of Atascadero B. Contact Person: C. Project Name: D. Project Description: E. Type of Funding Requested (check one): Regional SHA/STP Urban (local) SHA/STP F. Project Funding Summary - Fill in the project totals. (Note: see Attachment A for funding limits and constraints): Amount Requested Total Project Cost Project Schedule Land Funding Summary (numbers in thousands) Project Category Previously Programmed(1) Local Commitment(2) Request(3) Source Amount Year Source ` Amount Year,:.:,., Source Amount Year .::::::::::::::::::.::::.:::::. .::..::::::::::::::.::::.: :.: ::::::::::.::.::::...::.::::.:::.. . ...:::::..::::::.. zea.......::::.:... Planning/Scoping Environmental Analysis Preliminary Engineering Construction Engineering Construction Right of Way Other Sub Total 0.0 Total Project Cost 1.Previously Programmed — all non-local funds that have been previously programmed on this project(eg.TCI,USHA,Prop 116,etc)if applicable. 2.Local Commitment — all local funds that have been committed for this project(eg.LTF,General Fund,etc). 3.Request — Regional or Urban SHA Funding that is being requested as part of this application. 000044 SLOCOG SHA/STP Application, City of Atascadero, Ell Camino Real Bikeway, Phase 2 Page 2 of 4 Milestones - Fill out the milestone section below (assuming the project is funded within the FY 98/99 to 02/03 period): ti ................ st . ...... .......................0 .. .............X .............. ............... .....................: --- ............... ......................X ........... ........... 1 Prepare P.S. & E., right-of-way, evironmentai 98/99 06/98 12/98 2. Advertise for bid 3. Award contract 4. Issue notice to proceed 5. Construction 6. Council acceptance, release retention 7. 8. 9. 10. H. Project Scoping Documentation - List and attach relevant project scoping documentation. (Note: A Project Scoping Document is required for all significant projects; a Project Study Report (PSR) meeti ng:!Ca I trans requirements is required for all major Highway Projects, per State Law): 1. Project Map - Attach vicinity map and project map which clearly depicts project limits and other relevant project information: J. Priority - Designate if more than one application has been submitted: Only one aprpl ication!submitted. i K. Threshold Requirements - Describe how the project meets the threshold requirements listed below (See application Guidelines): 1. For STP funds,' describe consistency with section 133 of ISTEA (see attachment B): 2. For SHA funds, describe consistency with Article XIX of the State Constitution: 3. Describe this project's consistency with Local adopted plans: 4. Describe this project's consistency with the Regional Transportation Plan: 000045 S. List expected date of local government board approval (must be approved by SLOCOG SHAISTP Application, City of Atascadero, EI Camino Real Bikeway, Phase 2 Page 3 of 4 December 3, 1997): 6. Describe total time frame for project completion (If funds are expected to be expended beyond 24 months of scheduled start explain): 7. Identify the project's functional classification (if applicable) and if the project is on the designated Federal Aid System: L. Priority Criteria - For Regional Projects Only, address the following priority criteria (See Attachment A; additional supporting material is encouraged): 1. Describe how the project addresses a safetylsecurity problem (15 Pts): 2. Describe the demonstrated need for the project (15 Pts): 3. Describe how the project addresses a multimodal need (15 Pts): 4. Describe how the project mitigates a congestionlair quality problem (15 Pts): 5. Describe the cost effectiveness of the project (15 Pts): 6. Describe how the project will provide anequitable distribution of funding (15 Pts): 7. Describe what local funding contribution is being provided (Describe and differentiate between in-kind services, staff time commitments, and local funding contributions): 000046 ITEM NUMBER: A - 6 DATE: 06/09/98 ■ ■0 DIM 1 19 S 1919 8 '.... i City Mana er s Agenda Report Wade G. McKinney Acceptance of Final Parcel Map (14280 Morro Road/ATAL 96-074) RECOMMENDATION: Staff recommends Council accept the Parcel Map for Lot Line Adjustment#96005. DISCUSSION: Lot Line Adjustment#96005 was approved by staff on December 9, 1996. This approval allowed for property lines between three (3) existing lots of record to be adjusted so that one of the lots would be entirely within the City Limits and the other two lots would be entirely within the County's jurisdiction. When this section of I ighway 41 was constructed back in the 1930's, easements were obtained by Caltrans. Although the easements were sufficient to allow the construction of a public highway, they did notl�legally subdivide property. Hence, there are several lots along the most southwesterly stretche, of Morro Road which lie on both sides of the Highway. The smallest of the three lots is wholly within City Limits. Portions of the other two lots are also within the City. The tot Line Adjustment would enlarge the parcel within City Limits to consume those portions of the other two lots lying within the City. All Conditions of Approval attached to the Lot Line Adjustment have been satisfied and a final Parcel Map has been signed by the City Engineer and made ready for recordation. FISCAL IMPAC': None RESPONSIBLE EPARTMENT: Community Development Department C ATTACHMENT: Attachment A--Approved Tentative Map E 000047 k I'I Y (—)F(—)FAIA. ,i ;A t ( WW) 1 +t� ,••• �- .;x, - - - -- ATTACHMENT A *�•" , " APPROVED TENTATIVE MAP COMMUNITY DEVELOPMENT LLA 096005 %,, DEPARTMENT PARCEL AfAP ate'" AT 9G-07Y ZO7 L/HE AQ/aMVG41T or rrN R f 1075 9,/O,ANO ., ,MSC4402 9 CQ'OMf IDrlr7v M b.ar A/Af t" ars•t/t•.rt �X?Y6gs cl�f71t7cv7F y[dN/TY /Y1f4P �•-�rrsr�•,+rr 7.r,,.MV✓M�.,.,,w� ALU/A "rr.s+o+—av nvfs rnrxr a�. cvvr nrfr s w.t nwr L/V.t�ow+rr a.m� . ' "AW Y SH—.-W Aro Agrr API/MAIM• ."vw..r MN+w f1 7mw~fw wAt7 rD 7#w.N A we~ 7rNll� Ammo Btr cr1E A/tOr N / \ OF S ,�. , A 'LY1rMEYT O � � •\ , 1 N6/ft/�R t' CE•*T/F/CA7L-' , .N MIMR//I yNJt►.w,w✓O�!711VINI•a� t �/QRAO !0 fo �; tj aw Cwt No*"fxwrr. F , 1 s 3.N .1 2/3 6A,- 1 ,� t Awry. /��7�e AcT.VEr. it r•r.,.- . .. t.. •c /t //O/rr ' !74 7D 74!Gd £ l srt J.ef•xTt r/7A�AAwn!✓MfM tc' ra jslNQ+ •, 9 dL`! lAt tsT LP !{/JL71 LU Qof T`F IYl rir•e.= I ,.r r 79 ; � y./, .fis.••t,tj iCR Ir lTl.v}7'. J��tS.t, �7fZevr - — -�-..�� - ,S;J4C+t-��716Rn1.1lA•. I-Ek 7!7W Afr , Q4N/F! .!•STE A47'/i�esa v-xnar/arw 7l swyc Ai ows, PfISOAMe%eA(1,0 93 ,w•�t•ru n+rr•O.wR�.rr�rF yu/s� 00004E i ITEM NUMBER: A - 7 DATE: 06/09/98 ..9.. iais p ie�e CADS/ i� I I City. Clerk's Agenda Report Marcia M. Tor rson General Municipal Election November 3, 1998 RECOMMENDATION: The City Clerk recommends: 1. Council ado t IlResolution No. 1998-024 calling and giving notice of the holding of a p , g g g g General Municipal Election to be held on Tuesday,November 3, 1998, and 2. Council adopt(Resolution No. 1998-025 requesting the Board of Supervisors of the a General Municipal Election County of San Luis Obispo to consolidatep on to be held on November 3, 998. DISCUSSION: The General Municip�l Election will be held on Tuesday,November 3, 1998. The terms of two Council Members, the City Clerk and the City Treasurer expire in November 1998. The City Council must adopt a resolution to initiate the election process. Also,to combine our election with the County, the Council must adopt a resolution requesting consolidation with the County. FISCAL IMPAC': The General MunicipO Election is estimated to cost approximately $12,000.00. ATTACHMENTS: Resolution No. 1998-024 Resolution No. 1998-025 000049 RESOLUTION NO. 1998-024 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO,CALIFORNIA,CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,NOVEMBER 3, 1998 FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 3, 1998, for the election of Municipal Officers; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ATASCADERO DOES RESOLVE,DECLARE,DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General law Cities, there is called and ordered to be held in the City of Atascadero, California, on Tuesday, November 3, 1998, a General Municipal Election for the purpose of electing two members to the City Council for the full term of four years; a City Clerk for the full term of four years; and a City Treasurer for the full term of four years. SECTION 2. That the ballots to be used at the election shall be in form and content as required by law. SECTION 3. That the City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that my be necessary in order to properly and lawfully conduct the election. SECTION 4. That the polls for the election shall be open at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until 8:00 p.m. of the same day when the polls shall be closed except as provided in § 14401 of the Elections Code of the State of California. SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, time,form and manner as required by law. 000050 Resolution No. 1998-024 Page Two SECTION 7. [That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. On motion by Council Member and seconded by Council Member the foregoing Resolution is hereby adopted in its entirety on the following roll call vote: AYES: NOES: ABSENT: ADOPTED: ATTEST: CITY OF ATASCADERO By: Marcia M. Torgerson,:i City Clerk Harold L. Carden, 111, Mayor APPROVED AS TO FORM: Roy A. Hanley, City Attorney 0000,51 RESOLUTION NO. 1998-025 RESOLUTION OF THE CITY COUNCIL OF THE CITYOF ATASCADERO,CALIFORNIA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN LUIS OBISPO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 3, 1998,WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO § 10403 OF THE ELECTIONS CODE WHEREAS, the City Council of the City of Atascadero called a General Municipal Election to be held on November 3, 1998, for the purpose of the election of two members of the City Council; a City Clerk and a City Treasurer; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide Primary Election to be held on the same date, and that within the city the precincts, polling places and election officers of the two elections be the same and that the county election department of the County of San Luis Obispo canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election; NOW THEREFORE THE CITY COUNCIL OF THE CITY OF ATASCADERO DOES RESOLVE, DECLARE,DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of § 10403 of the Elections Code, the Board of Supervisors of the County of San Luis Obispo is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election on Tuesday, November 3, 1998 for the purpose of the election of two members of the City Council, a City Clerk, and a City Treasurer for a term of four years each. SECTION 2. That the County Election Department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election,and one form of ballot shall be used. SECTION 3. That the Board of Supervisors is requested to issue instructions to the County Election Department to take any and all steps necessary for the holding of the consolidated election. SECTION 4. That the City of Atascadero recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. 000051, Resolution No. 1998-025 Page 2 SECTION 5. That the City Clerk is hereby directed to file a certified copy of this Resolution with the Board of Supervisors and the county election department of the County of San Luis Obispo. SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. On motion by Council Member and seconded by Council Member, the foregoing Resolution is hereby adopted in its entirety on the following roll call vote: AYES: NOES: ABSENT: ADOPTED: ATTEST: CITY OF ATASCADERO By: Marcia M. Torgerson,City Clerk Harold L. Carden, III,Mayor APPROVED AS TO CONTENT: Roy A. Hanley, City Attorney 000053 ITEM NUMBER: B - 1 l DATE: 06/09/98 I N1 Rimn 1 8 A 19 9 i Qy Manager's Agenda Report Wade G. McKinney Genera Plan Amendment 97010 and Zone Change 97011 (1200-1800 El Camino Real; Davidson) RECOMMENDATIONS: The Planning Commi4sion recommends that: 1. The Council find Jhe Negative Declaration prepared for this project to be adequate under the provisions of the California Environmental Quality Act and the State and local guidelines for the implementation of that Act. 2. The Council adop Resolution 1998-022 approving General Plan Amendment 97010. 3. The Council adopt by Title only, waiving first reading, Ordinance 349 approving Zone Change 97011. DISCUSSION: Back,round: General Plan Amendment 97010 and Zone Change 97011 were submitted on October 1, 1997 and ake being considered as part of the second cycle of general plan amendments for 1997. Although the application, as submitted affected only parcel, staff expanded the stud g pp � Y one (1) p p Y area for this proposal to include the entire area between El Camino Real and US Highway 101 north of the Commercial Tourist (CT) zone at Del Rio Road. This change was made in order to adequately review the suitability and consequences of the proposed amendments within an identifiable geographic area. Because staff expanded the study area beyond that which was originally proposed, a letter was sent to each property owner within the expanded study area explaining the propos41 and soliciting responses. Notice of the Planning Commission's hearing, and this hearing, was'Mailed to each affected property owner, and the owners of property within 300 feet of the expanded study area. At the conclusion. of their public hearing on this item, the Planning Commission adopted Resolution #PC 1998-014 recommending Council approval of these General Plan and Zoning Ordinance amendments. k 000054 ITEM NUMBER: B - 1 DATE: 06/09/98 Analysis: General Plan Amendment 97010 would change the land use designation of fourteen (14) parcels of land located between El Camino Real and US Highway 101 north of Del Rio Road from"Public"to "Commercial Park." Zone Change 97011 would amend the zoning on the parcels from "P" (Public) to "CPK" (Commercial Park) simultaneously. This proposal would further amend the list of conditionally allowed uses in the Commercial Park zone to accommodate some of the existing uses within the study area. The four (4) parcels located immediately north of Del Rio Road would not be affected by this proposal and would remain designated for"Commercial Tourist"development. The property which comprises the current project area has been the subject of numerous General Plan amendment studies in the past. Prior to 1988, this property was designated "Suburban Residential' and "Retail Commercial" on the General Plan land use map and was zoned "RS" (Residential Suburban) and "CR" (Commercial Retail). In July of 1988, Resolution #49-88 was adopted amending the General Plan designation on the property to Public. Since the amendment to the "Public" designation was made, only two (2) development applications have been approved within the study area. The first application was a Conditional Use Permit for the construction of the Elks Lodge. The second application was for the mini storage facility recently completed. This project required a Zoning Ordinance text amendment which added "mini storage" as a conditionally allowed use in that zone. When the current proposal to amend the General Plan and Zoning designations was made, staff expanded the study area to better address the development potential of the entire area. Existing land uses within the study area include an animal hospital, a mini storage, various residential uses, and vacant land. The Elks Lodge is currently pursuing building permits for their facility. This study area has not attracted the type of public and quasi-public development originally anticipated. The land is, however, suitable for more intensive development than currently exists. The types of light industrial and heavy commercial uses allowed in the Commercial Park zoning district appear to be ideally suited to this area. The entire study area has been previously included within the Urban Services Line (USL), excellent accessibility is provided by the freeway, El Camino Real and the freeway ramps at Del Rio Road, and good visibility is afforded by the freeway. The types of uses that are allowed, and encouraged, in the Commercial Park zone are the types of uses that generate employment opportunities and tax revenues for the City. In the past few years the City has sought opportunities to make more land which is suitable for such development available through General Plan and Zoning Ordinance amendments. The current study area appears to be another opportunity for such expansion. If the General Plan and Zoning Ordinance amendments are approved as recommended, the mini storage, animal hospital, Elks Lodge, and a residential care facility would all be rendered non- conforming because they are not allowed or conditionally allowed uses in the Commercial Park 0 zone. Although the care facility would be better located in a residential area, the existence of the other uses would not be detrimental to the intent of the Commercial Park designation. Those 000055 ITEM NUMBER: B - 1 DATE: 06/09/98 land use categories should, therefore, be added to the list of conditionally allowed uses in the CPK zoning district. Conclusion: The study area has been zoned for public and quasi-public uses for the past ten years. Over the course of that decade, only one proposal for a"public type" use as been pursued within that zone. In light of the apparent lack of interest or need for such zoning in this location, and given the need for expanded employment opportunities and strengthening of the economic base in the City, an amendment to the General Plan and Zoning Ordinance to allow for expanded Commercial Park development is appropriate. The physical characteristics of the study area, including service availability and accessibility, make this an ideal candidate for such a designation. FISCAL IMPACT: None ALTERNATIVES: As an alternative to the recommended changes in the General Plan and Zoning Ordinance, the City Council could determine that the current "Public" designation should not be amended. This alternative would result in the maintenance of a large area designated for public and quasi-public uses and a concurrent loss of opportunity for the location of light industrial and heavy commercial uses. In light of the demonstrated lack of market interest in new locations for public and quasi-public uses' this alternative does not appear to be in the best interests of the affected property owners or the City in general. RESPONSIBLE DEPARTMENT: Community Development ATTACHMENT$: A - Draft Negative Declaration B - Location Map C - Planning Commission Resolution#PC 1998-014 D - "P" (Public)Zone Uses E - "CPK" (Commercial Park)Zone Uses - F - Resolution No. 1998-022 G - Ordinance#349 000056 ATTACHMENT A Gt CITY OF ATASCADER 0 NEGATIVE DECLARATION 6500 Palma Avenue Atascadero,CA 93422 805.461.5035 APPLICANT: Richard Davidson 1690 El Camino Real Atascadero, CA 93422 466-8007 PROJECT TITLE: General Plan Amendment 97010/Zone Change 97011 PROJECT LOCATION: El Camino Real east of US Highway 101 and north of Del Rio Rd PROJECT DESCRIPTION: Amendment of the General Plan Land Use Map and Zoning district from Public (P) to Commercial Park(CPK) FINDINGS: 1. The project does not have the potential to degrade the environment. 2. The project will not achieve short-term to the disadvantage of long-term environmental goals. 3. The project does not have impacts which are individually limited, but cumulatively considerable. 4. The project will not cause substantial adverse effects on human beings either directly or indirectly. DETERAUNATION: Based on the above findings, and the information contained in the initial study(made a part hereof by reference and on file in the Community Development Department), it has been determined that the above project will not have an adverse impact on the environment. PREPARED BY: Steven L. DeCamp,City Planner DATE POSTED: April 18, 1998 DATE ADOPTED: 00005'7 ATTACHMENT B 1200-1800 El Camino Real(Davidson) p, 'I CPK F cPD9 g .I 1. RS 1 / R, H i i / F s! P 7� STUDY AREAS , CT c t� M Moo ♦� ROAD: Z Y 6 W I 7Q 'i Ole i � 7 L R S oos8 '' r. . ATTACHMENT C 0 RESOLUTION NO. PC 1998-14 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OFATASCADERO RECOMMENDING THAT THE CITY COUNCIL APPROVE GPA 97010 AND ZC 97011 THEREBY AMENDING THE GENERAL PLAN LAND USE AND ZONING MAPS FROM "PUBLIC" TO "COMMERCIAL PARK" ON THE WEST SIDE OF EL CAMINO REAL NORTH OF DEL RIO ROAD,AND AMENDING THE TEXT OF THE ZONING ORDINANCE TO INCLUDE ADDITIONAL CONDITIONALLY ALLOWED USES IN THE COMMERCIAL PARK ZONE WHEREAS, the Planning Commission of the City of Atascadero, at its regularly scheduled meeting on May 19, 1998, studied and considered General Plan Amendment 97010 and Zone Change 97011 to change the land use and zoning designations of certain real property from Public to Commercial Park; and WHEREAS, Zone Change 97011 would also add three land use categories to the list of uses conditionally allowed within the Commercial Park zoning district: and WHEREAS, the Planning Commission has determined that it is in the best interest of the City to enact these amendments to the General Plan Land Use Map and the map and text of the Zoning Ordinance to protect the health, safety and welfare of its citizens by applying orderly development of the City; and WHEREAS, the laws and regulations relating to the preparation and public notice of environmental documents, as set forth in the State and local guidelines for implementation of the California Environmental Quality Act (CEQA) have been adhered to; and WHEREAS, a timely and properly noticed public hearing upon General Plan Amendment 97010 and Zone Change 97011 was held by the Planning Commission of the City of Atascadero at which hearing evidence, oral and documentary, was admitted on behalf of said General Plan and Zoning Ordinance amendments. NOW, THEREFORE,BE IT RESOLVED that the Planning Commission of the City of Atascadero, in a regular session assembled on May 19, 1998, resolved to recommend that the City Council: (a) Approve General Plan Amendment 97010 amending the Land Use Map as shown on Exhibit A; and (b) Approve Zone Change 97011 amending the Zoning Map as shown on Exhibit B; and (c) Approve Zone Change 97011 amending Zoning Ordinance Section 9-3.253 by adding Animal Hospitals,Membership Organizations, and Mini Storage as conditionally allowed 000059 j, uses within the Commercial Park zoning district. BE IT FURTHER RESOLVED that a co of this Resolution be delivered forthwith b the copy Y Planning Commission Secretary to the City Council of the City of Atascadero. PASSED AND ADOPTED THIS 19`h DAY OF MAY, 1998. WilliSimmerman, Chairman Attest: Paul M. Saldana Community Development Director 000060 EXHIBIT A General Plan Map Resolution PC 1998-14 General Plan Amendment#97010 1200-1800 El Camino Real(City of Atascadero) n 0 / /r N �� J� // Q w♦O /T / 4 �\ � El cAM'No Afq� w �J/ tiwy /o/ i I ` G R U �Mpp \�wft `O � C _ o v a Ppm v qoP oda Q� O A / EXISTING DESIGNATION: "Public" NEW DESIGNATION: "Commercial Park" 000061 EX:1BIT B Zoning Ordinance''Map Ordinance PC 1998+14 Zoning Ordinance Amendment#97011 1200-1800 El Camino Real(City of Atascadero) . \X n ' II c _ 10 r o � �r �\ �/', El C41NtNQ REaI '_II Soh 5 1 G AIA �� RgMpp \ 4Q Qo O _ 4 Q U a O EXISTING DESIGNATION: Public(P) NEW DESIGNATION: Commercial Park(CPK) 000062 ATTACHMENT D "Public"Zone Uses Zone Change#97011 1200-1800 El Camino Real(Davidson) P (Public)Zone 9-3.421. Pu ose: This zone is established to provide suitable locations and standard for the maintenance and development of public and quasi-public facilities and services. 9-3.422. Allowable Uses: The following uses shall be allowed in the Public Zone. The establishment of allowable uses shall be as provided by Section 9-2.107 (Plot Plans) and Section 9-2.108 (Precise Plans): (a) Broadcasting studios (b) Libraries and museums (c) Offices (City, County, State or Federal government of public utilities) (d) Temporary Offices(See Section 9-6.176) (e) Public assembly and entertainment (f) Schools(See Section 9-6.125) (g) Temporary events(See Section 9-6.177) (h) Temporary or seasonal retail sales(See Section 9-6.174) (i) Outdoor recreation services (j) Indoor recreation services 9-3.423. Conditional Uses: The following uses may be allowed in the Public Zone. The establishment of conditional uses shall be as provided by Section 9-2.109 (Conditional Use Permits): 000063 (a) Animal hospitals(See Section 9-6.110) (b) Caretaker residence(See Section 9-6.104) (c) Cemeteries (d) Churches and related activities(See Section 9-6.121) (e) Collection station (f) Funeral services (g) Health care services (h) Membership organizations (i) Residential'!care (j) Schools-business and vocational(See Section 9-6.125) (k) Single family residences (1) Skilled nursing facility(See Section 9-6.134) (m) Social and service organization (n) Transit stations and terminals (o) Utility service centers (p) Mini storage facilities (q) Vehicle and equipment storage(See Section 9-6.183)where all areas of use are within a building (r) Recreational Vehicle Park(See Section 9-6.180 only when clearly subordinate and incidental to an allowable use or an approved conditional use. 9.3.424. Lot Size:' There shall be no minimum lot size in the Public Zone, except for parcels intended for single family residential use where the minimum lot size shall be 2 1/2 acres. 000064 ATTACffiMIENT E "Commercial Park"Zone Uses Zone Change 497011 1200-1800 El Camino Real(Davidson) CPK(Commercial Park)Zone I 9-3.251. PuIpose: This zone is established to provide for large lot commercial and light manufacturing uses. It is intended that special attention be given to providing for comprehensive development plans to achieve appropriate functional relationships between various uses and preclude"piecemeal'development of existing larger lots. 9-3.252. Allowable Uses: The following uses shall be allowed in the Commercial Park Zone. The establishment of allowable uses shall be a provided by Chapter 2 of this Title: (a) Apparel and finished products (b) Automobile,mobilehome and vehicle dealers and suppliers(See Section 9- 6.163) (c) Accessory storage(See Section 9-6.165) (d) Broadcasting studios (e) Building materials and hardware(See Section 9-6.165) (f) Business support services (g) Contract construction services (h) Electronic and scientific instruments (i) Farm equipment and supplies (j) Food and kindred products(See Section 9-6.1280 (k) Fuel and ice dealers(See Section 9-6.129) (1) Furniture and fixtures 00006.5 (m) Horticultural specialties(See Section 9-6.116) (n) Laundries and dry cleaning plants (o) Light repair services (p) Mail'order and vending (q) Mail':order and vending (r) Roadside stands(See Section 9-6.117) (s) Sales lots(See Section 9-6.139) (t) Schools-business and vocational(See Section 9-6.125) (u) Small scale manufacturing (v) Stone and cut stone products (w) Temporary events(See Section 9-6.177) x Temporary or seasonal sales See Section 9-6.174) (y) Utility transmission facilities (z) Who; and distribution (aa) Thefollowing uses when established in conjunction with a commercial center containing at least one major commercial tenant with a minimum of 20;000 square feet of floor area: (1) Eating and drinking places (2) Financial services (3) Food and beverage retail sales (4) Furniture,home furnishings and equipment (5) General merchandise store • 9-3.253. Conditional Uses: The following uses may be established in the Commercial Park Zone. The establishment of conditional uses shall be as provided by Chapter 2 of this Title: 000066 (a) Animal hospitals (b) Auto repair and services(See Section 9-6.130) (c) Chemical products (d) Concrete,gypsum and plaster products (e) Glass products (f) Lumber and wood products (g) Machinery manufacturing (h) Membership organizations (i) Mini storage (j) Paper products (k) Paving materials �) Pipelines p (m) Plastics and rubber products (n) Public assembly and entertainment (o) Sales lots(See Section 9-6.139) (p) Structural clay products (q) _ Textile mills (r) Transit stations and terminals (s) Vehicle and equipment storage(See Section'9-6.183) (t) Warehousing 9-3.254. Lot Size: The minimum lot size in the Commercial Park Zone shall be two acres. Smaller lot sizes may be allowed for planned commercial and industrial developments, including condominiums,where the Planning Commission determines that such smaller lot sizes will not be detrimental to the purpose and intent of the Commercial Park Zone. :000067 9-3.254. Dev019pment Standards: The following development standards may be modified through the Conditional Use Permit process. a) Customer and employee parking areas designed to have vehicles facing El Camino Real or the freeway shall be screened with a landscaped berm a minimum of thirty inches(30")in height. b). A minimum';freeway setback shall be provided. Said setback shall be landscaped. c) All new and,existing utilities shall be installed underground. NOTE: BOLD text to be added 00006 ATTACHMENT F RE - SOLUTI 1! O T NO. 1998 022 A RESOLUTION OF THE COUNCIL OF THE CITY OF ATASCADERO APPROVING AN AMENDMENT TO THE GENERAL PLAN LAND USE ELEMENT BY AMENDING THE LAND USE MAP DESIGNATION FROM PUBLIC TO COMMERCIAL PARK ON PROPERTY LOCATED AT 1200-1800 EL CAMINO REAL (GPA 97010; Davidson) WHEREAS, the City of Atascadero has grown considerably since incorporation; and WHEREAS, the City's General Plan Land Use Element, which was adopted in 1992 to guide the City's generalgrowth, needs to be revised with respect to the subject property; and WHEREAS; the Planning Commission of the City of Atascadero conducted a public hearing on the proposed General Plan amendment on May 19, 1998; and WHEREAS, Government Code Section 65356 provides that a General Plan be amended by the adoption of a resolution; and WHEREAS, the Council of the City of Atascadero finds as follows: 1. The proposed General Plan amendment recommended by the Planning Commission is consistent with the goals and policies of the General Plan. 2. The proposed General Plan amendment will not have a significant affect on the environment. The Negative Declaration prepared for the project is adequate. THEREFORE, the Council of the City of Atascadero does resolve to approve General Plan Amendment 97010 as shown on the attached Exhibit A. 000069 Resolution No. 1998-022 Page 2 On motion otio by and seconded by F , the foregoing resolution is hereby adopted in its entirety by the following roll call voter AYES: NOES: ABSENT: ADOPTED: CITY OF ATASCADERO CA HAROLD L. CARDEN III, Mayor ATTEST: MARCIA TORGERS N, City Clerk APPROVED AS TO FORM: ROY A. HANLEY, City Attorney 0000'70 j' EXHIBIT A RESOLUTION #1998-022 General Plan Amendment#97010 1200-1800 El Camino Real (City of Atascadero) n �1 1� 0 o � /Tq gEAL 11 �11 Soh /o/ II GAq 'A O _ 4 Q u Ria � M � O EXISTING DESIGNATION: "Public" . NEW DESIGNATION: "Commercial Park" .0000'7] ATTAHIvIENT G ORDINANCE NO. 349 AN ORDINANCE OF THE COUNCIL OF THE CITY OF ATASCADERO AMENDING MAP 4 OF THE OFFICIAL ZONING MAPS BY REZONING CERTAIN REAL PROPERTY LOCATED AT 1200-1800 EL CAMINO REAL FROM PUBLIC TO COMMERCIAL PARK (ZC 97011; Davidson) WHEREAS, the proposed zoning map amendment is consistent with the General Plan as required by Section 65860 of the California Government Code; and WHEREAS, the proposed amendment is in conformance with Section 65800 et seq. of the California Government Code concerning zoning regulations; and WHEREAS, the proposed amendment will not have a significant adverse impact upon the environment. The Negative Declaration prepared for the project is adequate; and WHEREAS, the Atascadero Planning Commission held a public hearing on May 19, 1998 and has recommended approval of Zone Change 97011. NOW, THEREVORE, the Council of the City of Atascadero does ordain as follows: Section 1. Council Findings. 1. The proposal is compatible with the surrounding land use and zoning. 2. The proposal is consistent with the General Plan Land Use Element and other elements contained in the General Plan. 3. The proposal will not result in any significant adverse environmental impacts. The Negative Declaration prepared for the project is adequate. Section 2. Zoning Map Map number 4 of the Official Zoning Maps of the City of Atascadero on file in the City Community Development Department is hereby amended as shown on the attached Exhibit A which is hereby made at part of this ordinance by reference. Section 3. Zoning Ordinance Text. Zoning Ordinance Section 9-3.253 (Conditional Uses) is hereby amended by the addition of the following land use categories: a) Animal hospitals b) Membership organizations c) Mini storage Section 4. Publication. The City Clerk'shall cause this ordinance to be published once within fifteen(15) days 0000'72 after its passage in the Atascadero News, a newspaper of general circulation, printed, published, . and circulated in the City in accordance with Section 36933,of the Government Code; shall certify the adopting and posting of this ordinance and shall cause this ordinance and this certification together with proof of posting to be entered into the Book of Ordinances of the City. Section 5. Effective Date. This ordinance shall go into effect and be in full force and effect at 12:01 a.m, on the 31st day after its passage. On motion by and seconded by the foregoing Ordinance is approved by the following role call vote: AYES: NOES: ABSENT: DATE ADOPTED: By: HAROLD L. CARDEN III, Mayor ATTEST: MARCIA TORGERSON, City Clerk APPROVED AS TO FORM: ROY A. HANLEY, City Attorney 0000'73 EXHIBIT A ORDINANCE #349 Zoning Ordinance AMendment#97011 1200-1800 El Camino Real(City of Atascadero) R II c p _¢ /T4 CAMINO REAL II � 5ARCIA 40 �p ' 4 00 ROP COVR M Y EXISTING DESIGNATION: Public(P) NEW DESIGNATION:'',:Commercial Park(CPK) .0000'74 ITEM NUMBER: C - 1 DATE: 06/09/98 ■ e;e e o ei' 6 i s a ie�e City Man!! er's Agenda Report � r Wade G. McKinney Financial Strategy 1998-99 RECOMMENDATION: Staff recommends Council review the 1998-99 Financial Strategy and set June 23, 1998 as a public hearing for the Annual Operating and Capital Budgets. DISCUSSION: Attached is a draft Fi�ancial Strategy used to prepare the 1998-99 Annual Operating and Capital Budgets. RESPONSIBLE S ONSIBLE EPARTMENT: Cit Manager ager ATTACHMENTS: 1998-99 Financial Strategy 0000'75 City of Atascadero Financial Strategy 1998-99 Introduction: The City of Atascadero is rebuilding from the devastating financial conditions of the early 1990's. As an organization we understand there is no single "fix" to our financial problems. The solution lies in many small steps and improvements throughout our organization. The responsibility to rebuild the organization is shared community wide, but as the City Council and City employees we agree to be the leaders in this effort. As with all successful businesses, we need a plan. A Comprehensive Financial Plan is one of the first steps in building a solid foundation upon which to build the future. The plan should be both general and specific. That is to say the plan should identify actions and describe our current belief of the organizational needs. However, as we complete the studies and analysis of our organization, we are likely to uncover additional information and issues to refine our direction and efforts. ' Once completed, the plan will require periodic updating to insure the City's financial strategy remains current and reflects the priorities of the citizenry. The first section of the plan analyzes several of the cost factors of doing business. This is the first time many of the areas have been reviewed and the initial information will need to be confirmed as it is used. Many of these costs are hidden and were not considered in the past, further eroding the City's financial condition. While many of the operational costs are considered in this section, other costs need to be evaluated as well. As the organization becomes confident with a financial strategy and the pace of change, this section will be expanded to include more of the operational costs with the goal of analyzing all of our costs within the next three years. The second section will review and recommend strategies for reserves and liabilities. The organization must retain some reserves to deal with cash flow issues, personnel, equipment, liabilities, the rainy day and others. Having a prudent reserve and liability plan will allow the Council and community to understand and discuss levels of risk in the City's financial operation.. That is to say;do we want a reserve big enough to operate on for a year? For six months? Or just to cover cash flow? When do we want to be able to replace roads or buildings? The third section will be developed this coming year. Consistent with one of the Council's priorities for special emphasis, this section will set forth ways to improve the City's financial picture. Everything from cost cutting measures to new revenue sources will be discussed. An initial list of issues is included. As we noted in the beginning of this process, all businesses must have a plan to succeed. This plan is our first step in building a foundation, we know it will be improved upon and we invite ideas from anyone and everywhere. Our underlying belief is that through our collective knowledge and teamwork we can build a stronger financial foundation that will withstand adversity, as we are good stewards. 0000'76 and Operating a Capital Costs This section analyzes some of the operation and annual costs facing the City. Staff intended to focus on the major costs to insure the community, Council and employees understood the magnitude of the costs of the City's operation. The information developed within the following Chapters has been vorified to the extent possible. However, as more information becomes known or as experience modifies the facts or assumptions, the Chapters will be modified. The intent is one of information; to provide general facts about significant business concerns facing the City. This information is essential to establishing a practical financial strategy. This section of the ,report discusses issues surrounding Property and Sales Tax, Building Replacement, Leave Accruals, Technology Replacement/Maintenance, Street Maintenance, and Vehicle Replacement, This section will be expanded to include Equipment Replacement and Building Maintenances/Janitorial/Utilities this next year. The research into these areas illustrates the need for reserve funds to deal with these business costs. The following 'table summarizes the findings contained in the Chapters. The 1998-99 Reserve Fund Strategy is the proposal contained in the draft budget. The Annual Reserve Fund Requirement is the annual need for each of the areas if the City was able to provide full funding. The Reserve Deficit is the amount of money that should have been placed in the reserve fund to date. F ,199$,99 Ree�rvc Annual Reserve Reservefic Fund "Strategy Fund Requirement k 1 9 �n Bu� d�ng $ 29,580 $495,727 $ 7,100,088 'R ptaee�ent i Leave Accruals ° 39,694 64,694 1,015,274 Fecint�ly� �` 61,070 61,070 N/A � s Replac�ment� VehtCle x 24,020 228,771 1,583,923 � 0873,600 750,000 23,000,000 a" tenaxx�� f 5 t $1,027,964 $1,600,262 $32,699,285 0000'7'7 Property Tax and Sales Tax Introduction: This chapter reviews the City's Property and Sales Tax revenues. Property and sales taxes are the two largest revenue sources for the General Fund. Property tax has historically been a local revenue. The County collects Property Tax and the City's proportionate share is distributed to the City after December of each year. In 1979, one year before the City's incorporation, California voters passed Proposition 13 limiting general property taxes to 1% of the assessed value of property. Prior to Proposition 13, property tax had been the major revenue to cities. In the early 1990's the State took away a portion of the local property taxes to balance the State budget. This had an impact on Atascadero of approximately $290,000 annually. The State also approved legislation authorizing counties to charge cities an administrative fee for tax collection. This fee currently costs Atascadero approximately $66,250 annually. Currently Property Tax represents nearly 30% of the General Fund revenue. Sales Tax is collected by the State and 1% of the Sales Tax collected within the City is returned to the City. Sales Tax represents 29% of the General Fund revenue. Analysis: The graph below depicts the City's Property Tax history since 1990. The City receives 17.7% of the 1% Property Tax assessed against each property. A single-family house with a value of $250,000 would mean $442 in revenue to the City. A commercial or industrial building with a value of$5 million would mean $8,850 in revenue to the City. The cost of one Police Officer for one day is approximately $240. 2500000 2000000- 1500000. 1000000 0 Property Tax ,i 500000 01. 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 The graph below depicts the City's Sales Tax history since 1990 and a comparison between the actual Sales Tax revenue and the level of Sales Tax if it had followed the Consumer Price Index (CPI) for the same years. As can be seen, actual sales tax revenue has lagged slightly behind the CPI increase,of the same years. This may suggest that Atascadero is losing retail sales to other areas. 0 0000'78 2,500,000 2,000,000 1,500,000-11 MActual Sales Tax revenue 1,000,000 ■Est.Sales Tax with CPI 500,000 0 89-90 90-91 91-92 92-93 93-94 94-95 95-96 96-97 97-98 The bar chart below depicts the Sales Tax per capita received by each of the cities in the county for 1996-97. As can be seen, San Luis Obispo and Pismo Beach are significantly higher than the other cities. The countywide average of Sales Tax per capita is $123.56 in 1996-97. Atascadero is well behind at only $84.77 per capita, $38.79 below the county average. Paso Robles Sales Tax per capita is $138.18, that is $53.41 higher than Atascadero. The North County average (Atascadero and Paso Robles) is $111.48 still well above Atascadero. Arroyo Grande Atascadero Grover Beach F . �W' . : Morro Bay . . E3Sales Tax/captia Paso Robles Pismo Beach :°. . ... -7.. --- W111, . , . w San Luis Obispo ' 0' 20 40 60 80 100 120 140 160 180 The table below illustrates the increase to Atascadero's Sales Tax revenue using the per capita average for North County, the County and Paso Robles. As can be seen, in each of these scenario's, Atascadero's retail base could have a positive impact on the total financial condition. As an example, if Atascadero received the same Sales Tax per capita as the average for the North County, the City would receive $2,107,947 or $664,115 more than is currently received. r Atasoaderci'; Narfh C0 ty..r. County Past Robles „5 �k Sales T'axlcapita T= $84.77 $111.48p $123.56 $138.18 P4ial OR 2,107,947 2,772,062 3,072,443 3,435,984 ,Taxl2.�venues °': C t1s <2,107,947> <2,107,947> <2,107,947> <2,107,947> �neased Sale 0 664,115 964,496 1,328,037 644� n Conclusion: Atascadero should oppose any efforts by the State to further erode Property Tax as local revenue. The City should carefully consider the retail industry in its economic development plans. Property Tax and Sales Tax combine for nearly 60% of the City's revenues. These areas should be explored further to enhance the City's financial condition. 000079 Building Replacement 0 Introduction: City of Atascadero owns approximately 22 different buildings in the various City departments in addition to the Wastewater Treatment Plant. They range from the historic Administration Building to restrooms in the parks to buildings at the wastewater plant. This chapter deals with the building replacement responsibilities of the City and analyzes the current inventory of buildings, the life expectancy and replacement. Analysis: Each building was reviewed to determine original cost, age and condition of structure, and remaining life. This has been a difficult analysis. Little information exists about the buildings and because of the City's financial problems, needed maintenance in many areas was not completed. If the maintenance was completed even at this time, it may improve the life of the facility and the information outlined in this chapter. Most buildings used a simple amortization, the original cost amortized over 30 years. This assumption does not mean each building would be replaced in 30 years, but those funds would be available to extend the building life until its useful life had expired. The City owns some buildings that do not follow industry standards or pose significant problems to calculating useful life. The City Administration Building is perhaps the best example. The building could not be replaced in today's dollars. Even setting aside the historical significance of the structure, the detail and workmanship present in the building could only be replaced at extremely great cost. The State Capitol was a project similar in nature, while that project was much larger, it would take a similar effort to replace the City Hall. Therefore it is difficult to develop costs. Staff has considered the building cost using several different approaches: ❑ Consider the approximate value of the building ($9,400,000) and amortize it over an extended life expectancy (50 years). ❑ Create a value of annual maintenance that would insure the building would be useful for an extended period of time and include specific expenses such as earthquake retrofit. ❑ Value the building at a value consistent with typical public building construction and closely monitor the reserves for potential problems. ❑ Identify a financial goal that should be set aside for a building reserve and calculate an annual amortization schedule to achieve that goal. All of this information is used to develop the annual building costs to be charged to each department and necessary reserve balances. No funds have been set aside for building reserves, Staff has estimated the Accumulated Reserve Deficit by determining the amount of the life of the building that should have already been placed into reserve. In addition, we have calculated the amount that annually should be placed into a reserve account to fund the building's replacement at the end of its useful life (see APPENDIX A). The current and annual reserve liability for building replacement is as follows: 0 000080 City'Dep� went .Accumulated Reserve Estimated Annual Deficit 06/30M , `Reserve Administration' $4,700,000 $188,000 Fier 399,421 28,050 Parrs € 85,493 11,023 Police 367,368 45,921 ' Recreation(Piiritery) 650,000 43,333 Streets 93,660 4,833 Wastewater, 0 90,000 Zoo 458,090 26,891 Pavilion 346,056 57,676 TOTAL $7,100,088 $495,727 Conclusion: In conclusion, it is the City's goal to fully fund building replacement, however, the City has not funded building replacement through June 30, 1998, except in the wastewater account. Therefore, there is a substantial liability currently existing for all City funds. Staff proposes to begin charging a building occupancy fee to all enterprise funds and to use a building occupancy factor in creating an', overhead rate. As the general fund financial condition improves, each department will annually contribute its proportionate share to a building replacement reserve. This issue will be revisited annually. As the City can take more aggressive steps to fund the reserve, the strategy will be modified. 000081 Leave Accruals Introduction: The City of Atascadero has a full-time equivalent staff of 100.35 employees that accrue paid leave time. Leave includes vacation, holiday, compensation time earned (CTE), furlough, administrative leave and sick leave. This chapter deals with the leave accrual balances and how they translate into unfunded liabilities for the City. Analysis: Once accrued, vacation and CTE become a liability to the City, as they must be paid in full to the employee upon separation. Holiday, furlough, administrative leave and sick leave are treated differently, depending on the negotiated terms of the bargaining unit for each classification. Currently, each employee in a classification on the full-time salary schedule, accrues a floating holiday as of January 1St annually. This is a"use it or lose it" benefit. If it is not used within the calendar year that it accrues, it is zeroed out. Other holiday time earned becomes the property of the employee and is accrued until it is used or the employee terminates. Generally employees that work non-traditional shifts can accrue holiday time, e.g., police, fire, parks and zoo staff. Furlough and administrative leave are only paid out as cash to an employee if they leave employment. Those hours accrue on a fiscal year basis and must be used within the fiscal year. All employees are eligible for sick leave incentive. Once a minimum of 48 days is accrued, the employee is eligible for a pay-off of up to one-third of unused hours for that year. This is done on an annual basis. There are currently three groups of employees that are eligible to be paid for half of their accrued sick leave hours upon separation of employment if; 1) they have five or more continuous years of service and 2) they leave employment in good standing (see APPENDIX B). The figures below represent the cash liability of the total number of hours banked. The annual reserve liability as of June 30, 1997 is as follows: City Total Leave Annual Increase in Department Liability Current Leave Liability. Administration $ 27,266 $ 376 Police 399,094 9,900 Fire 220,367 13,003 Wastewater 65,268 10,386 Community Development, . ' 97,863 2,198 Community Services:,., 195,132 3,420 Finance"""'," 10,284 411 Total $1,015,274 $39,694 Conclusion: In conclusion, it is the City's goal to fully fund leave liabilities. The current strategy is to book the annual increase to accruals and pay for turnover cost from current operations. This issue will be reviewed annually and as funds permit,the strategy will be modified. 000082 Street Maintenance Introduction: City of Atascadero is responsible for maintaining approximately 140 miles of roadway. This network represents a substantial investment by the City. This chapter deals with the street maintenance responsibilities of the City and analyzes the current inventory of streets, the condition,the life expectancy and repair/replacement. Analysis: A field survey of City maintained roadways was performed to estimate the current condition of pavement (see APPENDIX Q. The survey collected and inventoried information for over 250 segments of roadway. Visual estimates were made of pavement distress in each segment. The PMSPro pavement management computer program developed by Pavement Engineers, Inc. was used to evaluate the Condition of the existing pavement based on the observed levels of distress. The program uses they pavement survey data to calculate a Pavement Condition Rating (PCR) for each segment of road surveyed. The PCR is the prime determinate for selecting rehabilitation strategies and for computing rehabilitation and maintenance costs. The program uses a set of deterioration curves to adjust the PCR values from the year of the survey to the year under consideration. Roads that have a PCR above 80 will typically have a smooth ride, light cracking and would require little maintenance. Roads that have a PCR below 20 would typically have a poor ride, severe cracking or other signs of distress and would require more extensive measures for rehabilitation. The following table provides current PCR values for representative roadway segments: ROADWAY SEGMENT ;PCR Traffic Way ECR - Olmeda PCR >_ 81 Santa Lucia Ardilla - San Andres 61 <_ PCR <_ 80 Atascaderp Ave. ` Curbaril - Santa Rosa 41 <_ PCR _< 60 SanAnselmo ECR - Del Rio 21 <_ PCR <_ 40 Santa Ysabel Cu rbaril - Pueblo PCR <_ 20 The average PCR for the City's roadway network in 1997 was 58. In order to maintain the average PCR of the!,City's roadway at 58, approximately $750,000 to $1,000,000 annually is required. The total amount of deferred rehabilitation in 1997 was estimated to be $23,000,000. There are a variety of approaches that can be used to rehabilitate the roadway system. Staff will be evaluating the options and providing recommendations to the Council in this fiscal year. Staff 000083 will also be investigating additional funding sources, as it is clear that the existing sources are inadequate to fund this size of a commitment. Accumulated Reserve Deficit Estimated.Annual Reserve Street Maintenance $23,000,000 750,000— 1,000,000 Conclusion: In conclusion, it is the City's goal to fully fund street rehabilitation, however, the City deferred the funding for many years and finds itself in a severe deficit position. Staff will investigate options for rehabilitation and propose budget strategies in the 1998-99 fiscal year. In addition, Staff will investigate alternative funding for street maintenance. 000084 rfechnology Replacement/Maintenance Introduction: City of Atascadero ohms approximately 60 computers in the various City departments. The computers and associated software make-up a technology system that is crucial to the day to day operations of the City.';The system represents a total value of$183,000, excluding the specialized software for police and finance, that must be replaced and managed daily. This chapter deals with the current technology replacement responsibilities of the City. The anticipated financial automation system will greatly increase the City's technology commitment. The new system is expected to cost nearly $250,000. Analysis: Each department was reviewed for the number of computers and associated software. As technology emerges so quickly, it is difficult to maintain accurate values. The City has not set aside any replacement or maintenance reserve for technology to date. This evaluation assumes that the required hardware and software upgrades will occur within the annual reserve set aside for technology beginning in 1998-99. As the City's system is upgraded, the need for a designated reserve increases. The annual cost to provide for replacement and maintenance of the technology system are as follows: City Department Hardware Software Maintenance Total Replacement Replacement City Manager $3,235 $1,185 $3,500 $7,920 Community Development 7,500 2,550 9,640 19,690 Community Services 8,320 3,780 11,390 24,490 Administrative Services 4,800 1,800 5,260 11,860 Fire 3,500 625 6,135 10,260 Police 14,000 2,800 17,520 34,320 TOTAL $48,330 $12,740 $47,470 $108,540 Conclusion: In conclusion, it is the City's goal to develop a technology fund that will provide for the replacement and upgrading of technology as needed. However, the City has not funded technology replacement through June 30, 1998. Therefore, staff proposes to begin annually setting aside an estimated reserve to provide for current year replacement and maintenance. Amounts contributed ''for hardware and software will be set aside in the reserve for technology replacement. The need for technology funding will be reevaluated at the end of this one year review. 000085 Vehicle Replacement Introduction: City of Atascadero owns 63 vehicles in the various City departments. The rolling stock represents a total value of $2,537,550 that must be replaced as its useful life expires. This chapter deals with the vehicle replacement responsibilities of the City and analyzes the current fleet of vehicles, the length of service expected from those vehicles, and replacement costs necessary to keep the City current with expected operating costs. Analysis: Each department was reviewed for the number of vehicles required, the age of the vehicles and the life expectancy (see APPENDIX D). That information is used to develop the estimated replacement costs of each vehicle in the City's fleet. We have determined the Accumulated Reserve Deficit by determining the amount of the life of the vehicle that should have already been placed into reserve. In addition, we have calculated the amount that annually should be placed into a reserve account to fund the vehicle's replacement at the end of its useful life. The current and annual reserve liability for vehicle replacement is as follows: City Department AccumulatedReserve Estimated Deficit 06/30/98 Annual Reserve Building Maintenance $12,700 $1,260 Community Development 29,100 4,157 Fire 770,907 62,500 Parks 32,150 4,593 Police 285,931 85,000 Recreation 8,930 1,260 Streets 181,505 12,217 Wastewater 0 18,320 Zoo 12,700 1,270 Transit 250,000 35,714 TOTAL $1,583,923 $227,291 Conclusion: In conclusion, it is the City's goal to fully fund vehicle replacement. However,the City has not funded vehicle replacement through June 30, 1998, except in the wastewater account. Therefore, there is a substantial liability currently existing for all City funds. Staff proposes to realign the vehicles to best meet citywide needs and to begin a vehicle replacement fund with the purchase of each new vehicle. The initial annual reserve amount will be added to the cost of each new vehicle and thereafter the department will contribute the necessary replacement value to the reserve. This issue will be revisited annually, as the City can take more aggressive step to fund the reserve the strategy will be modified. 000086 Operating and Capital / Policies Reserves This section builds on the analysis contained in the first section and adds some additional financial concerns. The areas identified in the first section translate into necessary reserves to sustain the long-term financial strength of the community. As the basic costs of the business are realized, strategies must be developed to set aside appropriate funds to deal with the issues. Additionally, funds must be reserved for cash flow, contingencies and emergencies. This section of the report is important especially to an organization like Atascadero that has experienced many consecutive years of financial hardship. It is difficult to begin establishing reserves let alone fund a major reserve deficit from years of not saving. Staff anticipates expanding on this section of the report significantly as the first section is completed. For now, this section consists of simple paragraphs outlining the various reserve accounts and some initial results from the research. 000087 Fiscal Policies The budget document allocates City resources such as personnel, materials, and equipment in tangible ways to achieve the general goals of the community. It is prudent, therefore, for the City to have in place adopted fiscal policies to guide the City Manager and City Council through the budget decision-making process. These policies are: Operational Efficiencies: ♦ To implement internal operating efficiencies wherever possible. ♦ To utilize private contractors when the same or higher level of service can be obtained at lower total cost. ♦ To staff each department according to reasonable service levels, and to utilize consultants and temporary help instead of hiring staff for special projects or peak workload periods. ♦ To enter into joint operating arrangements with other agencies so as to provide services more cost effectively. ♦ To increase the use of volunteers. Economic Development: ♦ To provide a climate that encourages healthy commercial areas that capture more of the purchasing power of the community and creates more destination commercial activities to capture regional money. Infrastructure: ♦ To determine a strategy to reduce the current backlog of deferred maintenance projects. ♦ To provide sufficient routine maintenance each year to avoid increasing the deferred maintenance backlog. Employee Development: ♦ To attract and retain competent employees by providing a professional work environment, competitive salaries, safe working conditions, and adequate training opportunities. ♦ To base salary increases on individual merit and job performance levels. 000088 Economic Development: ♦ To aggressively pursue new developments and businesses which are consistent with our quality work and add to the City's economic base, particularly those that generate sales tax revenue. ♦ To promote a mix lof businesses which contributes to a balanced community. ♦ To develop programs to enhance and retain existing businesses. ♦ To establish the Redevelopment Agency. New Services: ♦ To add new services only when a need has been identified, and a funding source developed. ♦ To require agreements for specific services and monitor effectiveness on an ongoing basis. Construction of New Facilities: ♦ To plan for new 'facilities only if construction and maintenance costs will not impact the operating budget. Fiscal Management: ♦ To generate additional revenue by marketing City services to other agencies on a contract basis. ♦ To maximize revenues by utilizing grants from other agencies to the fullest extent possible. ♦ To charge fees for services which reflect the true cost of providing such services and to review fee schedules on a regular basis. ♦ To fully account for the cost of enterprise operations to avoid any subsidy by the General Fund and to charge all enterprise funds their fair share of the cost of City support services. ♦ To maintain accurate accounting records to keep the City Manager and City Council informed of the financial condition of the City at all times. 000089 Cash Flow Analysis Staff has researched the spending patterns in the last three fiscal years. This includes a monthly review of revenue and expense patterns. The research shows the maximum cash flow need was in 1997-98 and it was $608,012. The following amounts represent the maximum cash flow requirement for the years indicated: 1995 96 ,. 1996 97,,,, 1997-98, $465,798 $377,599 $608,012 Emergency Contingency: These funds are normally set aside to deal with the unexpected challenge or emergency. One of the highest potentials for Atascadero is fire. The manpower needs and back-up equipment can have a significant effect on the City's financial picture. The City has been funding overtime within the operational budgets and with only minor events, this has been adequate. The City did just successfully navigate an El Nino winter with an extremely small contingency. While there is damage that has not been repaired, emergencies were at a minimum. The Federal Emergency Management Agency FEMA has been a great help in flood and fire. Liabilities: These funds are typically set aside to deal with any liabilities the City may face especially in the area of insurance and litigation. The City has very little current exposure and the reserves set aside in the Central Coast Cities Self Insurance Fund appear adequate. Replacement and Maintenance Reserves: The primary areas where reserves must be focused are reviewed in Section One of this report. Section One includes the initial recommended reserve strategies. During the 1998-99 fiscal year, the research on the reserves will be completed to present more comprehensive strategies. The strategies will include proposed bench marks indicating recommended actions when revenues achieve targeted levels. 000090 Revenue Enhancements This section deals)with strategies to build revenues and decrease expenditures. This was an issue the City Council designated for special emphasis in the 1998-99 year. Staff will be reviewing these and other opportunities that come to light throughout the year. Many of the areas have been reviewed or completed. Areas to review include the following: ❑ Annexation ❑ State Hospital (in progress) ❑ Any other potentials? ❑ Bonds ❑ Community Education ❑ Economic(Development Strategy ❑ Create'Marketing strategy ❑ Determine and protect environmental assets ❑ Determine associations (i.e. Chamber, EVC, VCB) ❑ Determine needs of current businesses ❑ Downtown(in progress) ❑ Investment Policy (attached) ❑ Land Inventory (in progress) ❑ Stream Line permitting (in progress) ❑ Target,Business ❑ Operation4lIssues ❑ Facility rentals ❑ Cost recovery', ❑ Review fees ❑ Review City owned parcels ❑ Investigate internalizing Transit system (proposed in 1998-99 budget) ❑ Contract Wastewater(under review) ❑ Create an engineering position(proposed in 1998-99 budget) ❑ Determine overhead rate (included in 1998-99 budget) ❑ Market City services ❑ Promote events at City locations ❑ Property and Sales Tax review(attached) ❑ Organization efficiencies ❑ Create';performance measurements ❑ Increase the use of technology (ongoing) ❑ Repair's internal policies and systems (investment, purchasing,personnel, etc.) ❑ Repair,replace, or modify infrastructure (first floor move, sprinkler systems, etc.) ❑ Revisit and establish service levels ❑ Tap employee knowledge ❑ Redevelopment (in progress) 0 000091 APPENDICES APPENDIX A - Calculation of Building Costs APPENDIX B - Schedule of Accrued Leave Liability APPENDIX C - Pavement Survey and Evaluation APPENDIX D - Vehicle Listing 000092 APPENDIX A CITY OF ATASCADERC CALCULATION OF BUILDING COSTS FY 98199 Accumulated Estimated Reserve Annual Original Purchase Deficit Building Asset Descriptior Cost Date Yrs 6-30-98 Costs Administration City Administration Building $ 9,400,000 1919 50 $ 4,700,000 $ 188,000 Police Police Station 1,377,632 1990 30 367,368 45,921 Fire Fire Station#1 521,500 1954 30 260,750 17,383 Fire Station#2 320,000 1985 30 138,671 10,667 841,500 399,421 28,050 Recreation Atascadero Printery 1,300,000 1918 30 650,000 43,333 Parks Ranger House 57,250 1963 30 1.9,090 1,908 Restrooms 48,400 1948 30 16,130 1,613 Restrooms 58,900 1968 30 9,815 1,962 Shop/Office Building(blue) 65,000 1996 30 4,334 2,167 Utility Building 2,600 1964 30 1,740 87 Paloma Park Storage 24,700 1988 30 8,230 823 Horse Arena 14,150 1988 30 4,720 472 Paloma Ballfields 3,540 1986 30 1,416 118 Paloma Concession/Restrooms 52,670 1987 30 19,316 1,756 Traffic Way Ballfield Storage 3,500 1992 30 702 117 330,710 85,493 11,023 Pavilion Lake Pavilion 1,730,289 1992 30 346,056 57,676 Zoo Zoo and Tiki Hut 74,450 1968 30 74,450 2,481 Enclosures&Buildings 640,000 varies from 30 320,000 21,333 1963 to 1990 Quonset HutlStorage 6,300 Pre 1960 30 6,300 210 ShoplOffice Building(Tan) 86,000 - 30 57,310 2,867 806,750 458,060 26,891 TOTAL GENERAL FUND 15,786,881 7,006,398 400,894 Streets Street Yard Building 100,000 Pre 1960 30 66,660 3,333 PumplEngine Room 45,000 1980 30 27,000 1,500 145,000 93,660 4,833 Wastewater Wastewater Plant 4,500,000 1983 50 - 90,000 TOTAL $20,431,881 $ 7,100,058 $ 495,727 0009" APPENDIX B CO LO n Ict KV LO CO 00 N O O M O CO 00 CO co CO N (` O r, N CO J CD CM CO CD iM 00 CO I- r N Ln CD CO CO r CO 00 ct O CD O O LO It Q N O co 00 r N N N O N CO O H O ct r T N O LO CD 11, CD T F 1- (A O r%:�6 O Ln Ln O PZ CO C00 O N CO O r- C6 r r�: CD Ln N N CM N CM 'O r CD r d It CDT 00 r I� "• It 00 N M � r O I\ O CO N .- O "t N T T T It Cl) T T N EF} Efl bH fA 69 (f? > (., n N ti LO LO CM r CM N O r� co J o) CM "t T O 00 N O 1` CO It N M 1- LO ct T r qt N LO t O CM I� T It Z N COT Ln L6 T N r N Q Ef? 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Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 II. Pavement Condition Survey . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 III. Pavement Condition Evaluation . . . . . . . . . . . . . . . . . . . . . . . . 2 IV. Pavement Rehabilitation Strategies . . . . . . . . . . . . . . . . . . . . . . 3 V. Budget Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 VI. Funding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 APPENDICES APPENDIX A - Pavement Condition Survey Form Listing of Road Segments Surveyed APPENDIX B - Budget Analyses LIST OF TABLES No. Title 1. 1997 Pavement Condition Ratings (PCR) . . . . . . . . . . . . 2 2. Representative Roadway Segments . . . . . . . . . . . . . . . . . . . . . . 3 3. Rehabilitation Strategies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 4. Pavement Rehabilitation Expenditures . . . . . . . . .. . . . . . . . . . . . 5 5. 2017 Pavement Condition Rating vs. Annual Budget . . . . . : . . . 6 000096 EXECUTIVE SUMMARY The City is responsible for maintaining approximately 140 miles of roadway. This network of roads represents a substantial investment by the City which requires significant resource's to maintain and operate. The purpose of this pavement survey and evaluation report is to address the existing condition of the network of roadways maintained by the City and to provide the information needed to develop a strategy for their maintenance and rehabilitation. A field survey of City maintained roadways was performed in order to estimate the current condition of pavement. The survey collected and inventoried information for over 250 segments''of roadway. Visual estimates were made on the extent of pavement distress in each segment for conditions such as rutting, corrugations/waves/sags, alligator cracking, raveling, '`longitudinal cracks, transverse cracks, edge cracking and patching. The PMSPro pavement management computer program developed by Pavement Engineers, Inc. was used to evaluate the condition of the existing pavement based on the observed levels of distress. The program uses the pavement survey data to calculate a Pavement Condition Rating (PCR) for each segment of road surveyed. The PCR is the prime determinate for selecting rehabilitation strategies and for computing rehabilitation and maintenance costs. The program uses a set of deterioration curves to adjust the PCR values from the year the field survey was performed to the year under consideration. Roads which have a PCR above 80 will typically have a smooth ride, light cracking and would require little maintenance. Roads which have a PCR below 20 would typically have a poor ride, severe cracking or other signs of distress and would require more extensive measures for rehabilitation. The following table provides current PCR values for representative roadway segments: ROADWAY SEGMENT PCR Traffic Way ECR- Olmeda PCR Z 81 Santa';Lucia Ardilla- San Andres 61 <_ PCR <_ 80 Atasc«adero Ave. Curbaril - Santa Rosa 41 _< PCR <_ 60 San Anselmo ECR- Del Rio 21 <_ PCR _< 40 Santa,Ysabel Curbaril - Pueblo PCR <_ 20 The type of pavement rehabilitation needed is dependent on the type and degree of distress noted during the pavement survey. Both short-term and long-term measures are used to maintain paved surfaces. The decision whether to perform short-term or long- term maintenance iprimarily depends upon the condition of the existing pavement. The average PCR for the City's roadway network in 1997 was 58. In order to maintain the average PCR of the City's roadways at 58, an annual commitment of funds on the Pavement Survey & Evaluation Page i 000097 order of $750,000 - $1,000,000 will be required for pavement maintenance and rehabilitation. Funding in this range will sustain the amount of deferred rehabilitation over a 20-year period. The amount of deferred rehabilitation is the funding necessary to achieve a PCR > 80 for all segments of the roadway network. The total amount of deferred rehabilitation in 1997 was estimated to be $23,000,000. Three approaches to pavement rehabilitation were evaluated. The objective of any of these approaches is to maintain as many of the road segments in the best condition possible without the need for major reconstruction. The three approaches evaluated were: 1. Worst First Approach (WF) - The intent of this strategy is to rehabilitate the roads which are in poor condition first. Projects are prioritized solely on the condition of the roadway with the worst roads being given the highest priority. The functional classification of the roadway (1-arterial, 2-collector, 3-local) is not factored into the evaluation. 2. Worst Last Approach (WL) - The intent of this strategy is to maintain the roads which are in good condition to prevent them from deteriorating to the point were more costly types of rehabilitation are required. Projects are prioritized solely on the condition of the roadway with the best roads being given a higher priority. The functional classification of the roadway is not factored into the evaluation. 3. Benefit/Cost Approach (B/C) - The intent of this strategy is to maintain the roads which have higher functional classifications in good condition to prevent them from deteriorating to the point were more costly types of rehabilitation are required. Projects are prioritized on the condition of the roadway and functional classification with the best roads with the highest functional classification being given a higher priority. Projects on those roadways which have a higher functional classification are given a higher priority. Several annual budgets for a 20 year period (1997 - 2017) were analyzed to determine their effect on the amount of deferred maintenance and the average PCR for the roadway network. A 20-year period was chosen since it is the typical useable life expectancy of a newly constructed roadway. The annual budgets ranged from $250,000 per year (the current average annual expenditure) to $1,250,000 per year. Depending on the approach to pavement rehabilitation selected (i.e. WF, WL or B/C), an annual commitment of funds on the order of $750,000 - $1,000;000 will be required maintain an average PCR of 58 and to sustain the amount of deferred maintenance over a 20-year period. Funding levels in excess of these amounts are needed to improve the average PCR and reduce the amount of deferred maintenance for the City's network of maintained roads. Pavement Survey & Evaluation Page i i 000098 Current funding sources for pavement rehabilitation activities include the Gas Tax Fund, Roads and Bridges iDevelopment Impact Fees, Transit Development Act funds, and Urban State Highway Account Funds. The funds currently expended on pavement maintenance and rehabilitation are not sufficient to sustain or reduce the amount of deferred maintenance to the City maintained network of roads. In order to arrest the continued deterioration of the roadway network, additional sources of funding must be developed. Pavement Survey & Evaluation Page i i i 000099 I. INTRODUCTION The City is currently responsible for the maintenance of approximately 140 miles of roads. This network of roads represents a substantial investment by the City which requires significant resources to maintain. and operate. It has been the City's goal to maintain its road network in such a way as to provide a smooth riding-surface with minimal defects and to protect the public's investment in the roadway system. The Council has identified maintenance of the City's network of roads as one its highest priorities. The purpose of this report is to address the overall condition of the City's roadway network. It includes only those segments of roadway which are currently maintained by the City. It provides alternatives for the level of funding required to arrest, or reverse, the deterioration of the City maintained road network. The report also provides the information needed to develop an overall strategy for the maintenance and rehabilitation of the roadway network. II. PAVEMENT CONDITION SURVEY A field survey of City maintained roadways was performed in order to estimate the current condition of pavement. The survey was performed in 1997. Appendix A contains a copy of the form used to record the survey information along with a complete listing of the road segments surveyed. The survey collected and inventoried the following information for over 250 segments of roadway: 1. Location of road segment being surveyed 2. Number of traffic lanes 3. Functional classification of the road 4. Length and width of road segment 5. Date of last major rehabilitation (if known) 6. Visual estimates of the extent of the following types of pavement distress: A. Ruts B. Corrugations/waves/sags C. Alligator cracks D. Raveling E. Longitudinal cracks F. Transverse cracks G. Edge cracks H. Patches Ruts are longitudinal surface depression in the wheel path which may have associated transverse displacement. Corrugations/waves/sags are localized displacements of the pavement surface generally caused by braking or accelerating and are usually located on hills or curves or at intersections. Alligator cracks are a type of fatigue cracking and are a series of interconnected cracks which develop into many-sided, sharp-angles pieces usually less than one foot long on the longest side. Raveling is the wearing away of the pavement surface and the loss of aggregate particles and asphalt binder. Longitudinal Pavement Survey & Evaluation Pagel 000100 cracks are cracks which are predominately parallel to the pavement centerline either within or outside the wheel line with cracks in the wheel line being considered.more significant. Transverse cracks are cracks which are predominately perpendicular to the pavement centerline. Edge cracks are crescent-shaped cracks or fairly continuous cracks which intersect the pavement edge. Patches are portions of the pavement surface typically greater than one square foot that have been removed and replaced or filled with additional paving material. III. PAVEMENT CONDITION EVALUATION The PMSPro pavement management computer program.developed by Pavement Engineers, Inc. was used to evaluate the condition of the existing pavement based on the observed levels of distress. The program uses the pavement survey data to calculate a Pavement Condition Rating (PCR) for each segment of road surveyed. The PCR is the prime determinate for selecting rehabilitation strategies and for computing rehabilitation and maintenance costs. The program uses a set of deterioration curves to adjust the PCR values from the year the field survey was performed to the year under consideration. The PCR rates the condition of the pavement on a scale of zero to one hundred. A PCR of zero would represent complete deterioration of the pavement while a PCR of one hundred represents new or undamaged pavement. Roads which have a PCR above 80 will'';typically have a smooth ride, light cracking and would require little maintenance. Roads which have a PCR below 20 would typically have a poor ride, severe cracking and other signs of distress and would require more extensive measures for rehabilitation such as thick asphalt concrete overlays with reinforcing fabric and leveling courses or reconstruction. Table 1 summarizes the current pavement condition rating for the City maintained network of roads. ';Table 2 provides the PCR for representative roadway segments. Table 1 - 1997 Pavement Condition Ratings (PCR) Network PCR 0-20 21-40 41-60 61-80 81-100 Average PCR Percent of Area 32 5 14 16 34 58 Pavement Survey & Evaluation Page 2 000101 Table 2 - Representative Roadway Segments ROADWAY SEGMENT PCR Traffic Way ECR- Olmeda PCR >_ 81 Santa Lucia Ardilla- San Andres 61 :!9 <_ 80 Atascadero Ave. Curbaril —Santa Rosa 41 :5 PCR 5 60 San Anselmo ECR- Del Rio 21 5 PCR _< 40 Santa Ysabel Curbaril - Pueblo PCR <_ 20 IV. PAVEMENT REHABILITATION STRATEGIES The type of pavement rehabilitation needed is dependent upon the type and degree of distress. Both short-term and long-term measures are used to maintain paved surfaces. The decision whether perform short-term or long-term maintenance depends upon the condition of the existing pavement. Short-term measures typically include patching, crack sealing and chip sealing. Long-term measures typically include overlays and reconstruction. Table 3 lists the various maintenance strategies used in the pavement evaluation along with their estimated cost and life expectancy. Table 3 - Rehabilitation Strategies COST LIFE PCR STRATEGY ($/square yard) EXPECTANCY PCR >_ 81 Crack sealing $1.00 1-3 years 61 <_ PCR 5 80 Chip Sealing $3.00 3-7 years 41 <_ PCR <_ 60 Thin Overlay $6.00 7-10 years 21 <_ PCR <_ 40 Thick Overlay $8.00 10-15 years PCR 5 20 Reconstruction $27.00 15-20 years Since the focus of this report is on rehabilitation and maintenance of the paved portions of existing roadways which carry vehicular traffic, the following assumptions were made regarding the cost of the rehabilitation strategies used in the budget analysis: 1. Construction or repair of sidewalks would not be included in the cost estimates. Since these facilities do not typically carry vehicular traffic and since their life expectancy is significantly greater than the roadway paving, costs associated with their construction and repair were not included in the cost of rehabilitation. 2. Construction or repair of curb and gutter would not be included in the cost Pavement Survey & Evaluation Page 3 000102 estimates. Since these facilities do not typically carry vehicular traffic and since their life expectency is significantly greater than the roadway paving, costs associated with their construction and repair were not included in the cost of rehabilitation. 3. Roads would be paved to existing widths. 4. Drainage improvements such as dikes, culverts and inlets were only factored into the estimated cost of reconstruction. Crack sealing and chip seals are only practicable if the existing pavement is sound and does not exhibit significant areas of alligator cracking, rutting or some other indication of a structural deficiency. Chip seals and crack sealing accomplish what their name implies, they seal the pavement surface to prevent water from entering the pavement structural section. The capacity of the structural section is significantly reduced once it becomes saturated resulting in failures such as potholes, alligator cracking and rutting. Chip seals also improve the skid resistance of surface to which they are applied. Overlays provide additional strength to the roadway as well as sealing the pavement and providing a smooth riding surface. Overlays are only practicable if the base beneath the existing pavement is sound. Leveling courses are sometimes used with overlays to eliminate sags or ruts or to eliminate minor drainage deficiencies such as ponding water. Reconstruction can consist of complete removal of the existing pavement or a combination of leveling course, pavement reinforcing fabric and overlay. It is the most costly alternative for pavement rehabilitation and maintenance. The areas adjacent to concrete curbs and gutters are often cold-milled before the construction of an overlay. Pavement reinforcing fabric is sometimes used in conjunction with an overlay to provide additional resistance to reflective cracking and additional resistance to the intrusion of surface waters. Reconstruction does provide an opportunity to remedy existing drainage deficiencies. V. BUDGET ANALYSIS The average PCR for the City's roadway network in 1997 was 58. In order to maintain the average PCR of the City's roadways at 58, an annual commitment of funds on the order of $7.50,000';- $1,000,000 will be required for pavement maintenance and rehabilitation. Funding in this range will sustain the amount of deferred rehabilitation over a 20-year period. The amount of deferred rehabilitation is the funding necessary to achieve a PCR > 80 for all segments of the roadway network. The total amount of deferred rehabilitation in 1997 was estimated to be $23,000,000. Three approaches to pavement rehabilitation were evaluated. The objective of any of these approaches is to maintain as many of the road segments in the best condition possible without the need for major reconstruction. The three approaches evaluated were: Pavement Survey & Evaluation Page 4 000103 1. Worst First Approach (WF) - The intent of this strategy is to rehabilitate the roads which are in poor condition first. Projects are prioritized solely on the condition of the roadway with the worst roads being given the highest priority. The functional classification of the roadway (1-arterial, 2-collector, 3-local) is not factored into the evaluation. 2. Worst Last Approach (WL) - The intent of this strategy is to. maintain the roads which are in good condition to prevent them from deteriorating to the point were more costly types of rehabilitation are required. Projects are prioritized solely on the condition of the roadway with the best roads being given a higher priority. The functional classification of the roadway is not factored into the evaluation. 3. Benefit/Cost Approach (B/C) - The intent of this strategy is to maintain the roads which have higher functional classifications in good condition to prevent them from deteriorating to the point were more costly types of rehabilitation are required. Projects are prioritized on the condition of the roadway and functional classification with the best roads with the highest functional classification being given a higher priority. Projects on those roadways which have a higher functional classification are given a higher priority. Table 4 summarizes the expenditures for pavement rehabilitation for FY 94-95 through FY 97-98. The expenditures include pavement rehabilitation projects performed by both contractors and City maintenance forces. Table 4 - Pavement Rehabilitation Expenditures Actual Actual Actual Budgeted FY 94-95 FY 95-96 96-97 97-98 Average $202,733 $38,582 $157,016 $581,445 $244,944 Several annual budgets for a 20 year period (1997 - 2017) were analyzed to determine their effect on the amount of deferred maintenance and the average PCR for the roadway network. A 20-year period was chosen since it is the typical useable life expectancy of a newly constructed roadway. The annual budgets ranged from $250,000 per year (the current average annual expenditure) to $1,250,000 per year. Pavement Survey & Evaluation Page 5 000104 allows the average pavement condition to deteriorate even at the higher levels of funding. A prioritized list of future projects based on an annual budget of $250,000 for all three rehabilitation strategies (WF, WL, B/C) is contained in Appendix C. VI. FUNDING Current funding sources for pavement rehabilitation activities include the Gas Tax Fund, Roads and Bridges Development Impact Fees, and Urban State Highway Account Funds. Since most of the roads in the City only serve local destinations, the City's ability to secure regional funds such as Regional State Highway Account funds and Transportation Enhancement Activity funds is limited. The funds currently expended on pavement maintenance and rehabilitation are not sufficient to sustain or reduce the amount of deferred maintenance to the City maintained network of roads based on the analyses presented in this report. In order to arrest the continued deterioration of the roads, additional sources of funding must be developed. The following are some of the possible new sources of funding for pavement maintenance and rehabilitation. Each will have to be thoroughly evaluated to determine its suitability to the meet the City's needs. Such an evaluation is beyond the scope of this report. 1. Pavement Trenching Fees 2. City-wide Assessment District 3. Sales',Tax Increase 4. Gas Tax Increase 5. General Obligation Bonds L Pavement Survey & Evaluation Page 7 000105 Table 5 - 2017 Pavement Condition Rating vs. Annual Budget 2017 2017 Network Deferred Annual Rehab. Average Maintenance Budget Alternative PCR (1997 dollars) $250,000 WF 21 $41,764,305 (current) WL 35 $33,790,095 B/C 31 $34,667,271 $500,000 WF 23 $36,769,411 WL 54 $24,637,662 B/C 44 $27,638,901 $750,000 WF 32 $31,970,149 WL 66 $17,890,605 B/C 51 $21,648,519 $1,000,000 WF 35 $27,076,370 WL 72 ; $12,328,308 B/C 60 $15,751,341 $1,250,000 WF 46 $22,170,150 WL 81 $7,010,523 B/C 67 $11,994,723 The most cost effective approach for pavement maintenance over a 20-year period was found to be the Worst Last approach. While this approach tends to provide the most cost effective means to maintain the City's network of roads, it could result in the City incurring additional liabilities associated with severely deteriorated paving surfaces. The Benefit/Cost approach would appear to be the best option to provide a smooth riding-surface with minimal defects on the City's collector and arterial roadways. The Benefit/Cost approach places a higher priority on the City's arterial and collector roadways which will provide a higher level of benefit to a larger segment of the community. The Worst First approach does begin to sustain the amount of deferred maintenance until the annual pavement maintenance budget reaches $1,250,000 per year. This approach Pavement Survey & Evaluation Page 6 000106 APPENDIX A Pavement Condition Survey Form Listing of Road Segments Surveyed 00010'7 PAVEMENT CONDITION June 01,1998 City of Atascadero Project No 129 Segment No Sub Area 1 Street Name TRAFFIC WAY Funct.Class 2 Survey Year 1997 From OLMEDA MP 0.000 No.Lanes 2 -Pvmt Type ACP To SAN JACINTO MP 0.000 Length,ft 6000 Lane AASHTO SN: 0.90 Width,ft 31.0 10 Year 177 Maint Dist User Field#3 User Field#2 User Field#4 PAVEMENT CONDITION REMARKS. Distress Extent Low Med High Strategy See Below. Rutting, %area 2 PATCH Corr/Waves/Sags, %area 1 Alligator Crkg, %area 1 Raveling %area 1 Longitudinal Crks,- ft/sta 10 10 3 CRACK SEAL Transverse Crks, #/sta 1 1 Rehab CRACK SEAL Edge Crkg, ft/sta 10 Cost $600 Patching, %area 5 Pvmt Condition Rtg #/mile PE-PCR 71 Structural vs K-ESAL PAVER PCI 38 STEP-PCR 35 Remarks(cont) .intrx.heavily cracked each way,V o.c. .Olmeda starting east begins overlay. 3.width varies w/buildouts which include c,g,sw. TRAFFIC Year'. Vehicle: CYCLE CARS 2A-4T BUSES 2A-SU 3A-SU 4A-SU 4A-ST 5A-ST 6A-ST 5A-MT 6A-MT Growth Rate: 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 00/ ADT/ADTT: 0 3200 0 2 30 0 0 0 0 0 0 0 0 PAVEMENT STRUCTURE MAINTENANCE HISTORY Layer Type Thick,in Year Modulus,ksi Date Activity Cost Remarks 0 0.0 0 0 / / 0 00010 PE PCR and COST analysis routines need to be rerun) J O N N N OO ti M ti a01 M O O O O On N M O W W O W o W I.- O r N V- M M M V (0.w N v w w O In w w m r.. QO to C) C) Cl) sry CO Cl) NCO Cl) M Cl) M Cl) Cl) Cl) tD I- to to Co tO to W Old I, Cj M V CO C) o) O MMM COW O CO f- Nn CO to to CO W x m d aaaaaan. aaanaaaaaan. aaaaaaan. aaaaaaaaan. aa. a. aaaaaaaaaaaa w m UUUUt� UUUUUcyUUUUUUUUUc.� UUUUUUUUUc.� 000UUUUUOUc� vc� UUUUUUc� Taaaaaaa ¢ ¢ aaa ¢ ¢ a ¢ aaaa ¢ aa ¢ aaa ¢ aaaaaaaaa ¢ aa ¢ a ¢ a ¢ aaaa ¢ ¢ 0. 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"'' m UUUUU T Q Q Q Q Q H Oo0040 oor-z O Cl OO O 0 co CM Z L W to J Cl) r d N N N N N Z 0 NMN0cM LLC J N d J C N i J M C N .J p zO Z tj G y W Z a � O Z Z O Z Z d O H W W U W W _d O.U E O U Z - 0000 m m Z Z ° aagg LL m m J J O � N £ JOZWU Z it J W _ U. m Z J U U � < UCa7 LLI ZGo LOLf)r- l"I � pOj '� MMMMM OZ 000114 APPENDIX B Annual Budget Analyses 000115 Decision Criteria Used for Network Analysis City of Atascadero May 31, 1998 PVM* t Funct. Traffic Rehab Strategy Cost,$/SY PCR Deterioration Curve, Class Class New/Ovly ACP 1 CRACK SEAL $1 90 O ACP 1 CHIP SEAL $3 70 O ACP 1 THIN OVERL $g 60 O ACP 1 THICK OVER $8 40 O ACP 1 RECONSTRUC $27 20 N ------------------------------------- ACP 2 CRACK SEAL --------$1 -------90- -----0-- -------- ACP 2 CHIP SEAL $3 70 O ACP 2 THIN OVERL $6 50 O ACP 2 THICK OVER $8 40 O ACP 2 RECONSTRUC $27 20 N - --------------------------------------- ACP 3 THIN OVERL $6 50 O ACP 3 THICK OVER $8 20 O ACP 3 RECONSTRUC $27 10 N Pavement Engineers,Inc. 1 000116 Summary Report Budget Analysis City of Atascadero May 31, 1998 Year Average Percent Area with PCR Required Planned Deferred PCR 0-20 21-40 41-60 61-80 81-100 Budget Budget Rehabilitation 1997 58 32 5 14 16 34 $0 $0 0 1998 46 150 11 5 . 9 25 $249,105 $250,000 23,114,347 1999 41 61 5 7 6 21 $248,757 $250,000 27,307,912 2000 37 ;65 7 2 7 19 $250,578 $250,000 30,624,609 2001 35 72 2 6 3 18 $251,461 $250,000 32,396,732 2002 33 73 6 1 2 19 $243,000 $250,000 34,529,929 2003 31 78 1 2 0 19 $253,206 $250,000 35,479,479 2004 29 179 1 0 0 20 $252,885 $250,000 36,950,068 2005 28 80 0 0 10 10 $250,038 $250,000 37,193,978 2006 26 79 0 0 15 6 $244,809 $250,000 37,593,555 2007 24 `,78 0 15 0 7 $256,072 $250,000 37,417,083 2008 21 78 15 0 0 7 $247,909 $250,000 38,554,088 2009 18 92 0 0 1 8 $250,645 $250,000 40,205,288 2010 16 91 0 0 1 8 $251,100 $250,000 43,239,744 2011 17 91 0 1 1 9 $240,471 $250,000 43,005,141 2012 18 90 1 1 0 9 $250,209 $250,000 42,766,134 2013 18 90 1 0 1 10 $259,200 $250,000 42,524,000 2014 18 90 0 0 1 10 $249,318 $250,000 42,325822 2015 19 89 0 1 1 10 $251,212 $250,000 42,146,885 2016 20 89 1 1 0 11 $248,842 $250,000 41,961,352 2017 21 88 1 0 1 11 $248,749 $250,000 41,764,305 Evaluation by:Fun6tional Class Rehab:Worst First Carry Funds Forward:Yes PCR Type:PE-PCR 00011'7 Summary Report Budget Analysis City of Atascadero May 31,1998 Year Average Percent Area with PCR Required Planned Deferred PCR 0-20 21-40 41-60 61-80 81-100 Budget Budget Rehabilitation 1997 58 32 5 14 16 34 $0 $0 $0 1998 45 51 11 3 7 28 $246,643 $250,000 23,116,809 1999 1 42 62 1 5 6 26 $249,882 $250,000 27,123,871 2000 40 63 3 2 6 27 $252,727 $250,000 29,603,682 2001 39 65 0 5 3 27 $241,208 $250,000 30,072,069 2002 38 65 .2 1 2 30 $249,996 $250,000 31-1175,250 2003 - 38 67 0 2 0 32 $248,244 $250,000 31,113,074 2004 38 67 0 .0 0 33 $251,355 $250,000 31,427,865 2005 37 66 0 0 10 24 $240,884. $250,000 31,283,847 2006 37 66 0 0 10 24 $268,488 $250,000 31,015,359 2007 35 65 0 10 1 24 $234,244 $250,000 30,842,559 2008 34 65 8. 0 2 25 $264,078 $250,000 31,652,703 2009 32 71 0 1 4 24 $245,845 $250,000 31,681,239 2010 32 71 0 2 4 23 $250,740 $250,000 33,446,898 2011 33 71 0 2 5 22 $251,670 $250,000 33,425,298 2012 33 71 0 2 4 23 $237,594 $250,000 33,425,298 2013 33 71 0 2 4 23 $260,865 $250,000 33,389,307 2014 34 70 2 2 2 24 $251,465 $250,000 33,484,704 2015 34 72 0 2 0 26 $249,591 $250,000 33,504,713 2016 35 72 0 0 0 28 $230,908 $250,000 34,036,713 2017 35 72 0 0 2 26 $266,430 $250,000 33,790,095 Evaluation by:Functional Class Rehab:Worst Last Carry Funds Forward:Yes PCR Type:PE-PCR 000118 1Page Summary Report Budget Analysis City of Atascadero May 31,1998 Year Average Percent Area with PCR Required Planned Deferred PCR 0-20 21-40 41-60 61-80 81-100 Budget Budget Rehabilitation 1997 58 32 5 14 16 34 $0 $0 0 1998 46 '51 10 , 4 7 27 $244,358 $250,000 23,119,094 . 1999 42 61 3 5 6 25 $254,689 $250,000 26,858,729 2000 40 63 3 2 6 26 $250,659 $250,000 29,477,033 2001 39 66 1 5 3 26 $242,456 $250,000 30,356,228 2002 38 67 2 1 2 . 28 $246,141 $250,000 31,443,711 2003 36 69 1 2 0 29 $241,488 $250,000 31,702,761 2004 35 i69 2 0 0 29 $265,194 $250,000 32,472,823 2005 34 70 0 0 10 20 $239,075 $250,000 32,734,384 2006 33 70 0 0 10 20 $259,227 $250,000 33,011,793 2007 31 69 0 10 0 21 $240,888 $250,000 32,827,005 2008 30 69 8 0 1 22 $260,609 $250,000 33,654,951 2009 28 76 0 0 3 21 $251,005 $250,000 33,684,261 2010 27 75 0 1 4 20 $253,879 $250,000 35,473,032 2011 28 75 0 2 3 19 $243,558 $250,000 35,323,344 2012 29 75 0 1 2 22 $244,326 $250,000 35,323,344 2013 29 75 0 2 0 23 $250,137 $250,000 35,217,747 2014 30 74 2 0 0 24 $243,695 $250,000 35,288,250 2015 30 74 0 0 0 26 $259,991 $250;000 35,084,259 2016 31 74 0 0 0 26 $245,767 $250,000 34,895,259 2017 31 73 0 0 2 24 $262,133 $250,000 34,667,271 Evaluation by:Functional Class Rehab: Based on B/C Carry Funds Forward:Yes PCR Type:PE-PCR 000119 Summary Report Budget Analysis City of Atascadero May 31, 1998 Year Average Percent Area with PCR Required Planned Deferred PCR 0-20 21-40 41-60 61-80 81-100 Budget Budget Rehabilitation 1997 58 32 5 14 16 34 $0 0 0 1998 46 50 11 5 9 25 $497,399 $500,000 22;866,053 1999 40 60 5 7 6 22 $501,309 $500,000 . 26,789,644 2000 37 64 7 2 7 21 $499,103 $500,000 29,883,063 2001 34 70 2 6 3 20 $496,800 $500,000 31,460,313 2002 33 70 5 1 2 21 $501,132 $500,000 33,377,596 2003 31 75 1 2 0 22 $497,988 $500,000 34,097,185 2004 30 75 2 0 0 23 $504,009 $500,000 35,333,959 2005 29 76 0 0 10 14 $502,197 $500,000 35,332,398 2006 28 75 0 0 14 11 $494,076 $500,000 35,520,690 2007 26 74 0 14 0 12 $490,405 $500,000 35,078,997 2008 24 73 14 0 0 13 $514,539 $500,000 35,916,152 2009 20 85 0 0 0 14 $495,861 $500,000 37,082,324 2010 18 84 0 0 0 15 $500,418 $500,000 39,896,544 2011 19 83 0 0 1 16 $501,606 $500,000 39,396,538 2012 19 82 0 0 1 17 $499,797 $500,000 38,917,941 2013 20 81 0 1 0 18 $495,585 $500,000 38,424,356 2014 20 80 1 0 0 20 $505,197 $500,000 37,982,691 2015 22 79 0 0 1 19 $502,200 $500,000 37,557,368 2016 22 78 0 1 1 20 $500,374 $500,000 37,209,135 2017 23 77 1 1 1 20 $497,691 $500,000 36,769,411 Evaluation by:Functional Class Rehab:Worst First Carry Funds Forward:Yes PCR Type:PE-PCR 000120 Summary Report Budget Analysis City of Atascadero May 31, 1998 Year Average Percent Area with PCR Required Planned Deferred PCR 0-20 21-40 41-60 61-80 81-100 Budget Budget Rehabilitation 1997 58 32 5 14 16 34 $0 $0 $0 1998 47 _ 51 9 3 7 30 $496,919 $500,000 22,866,533 1999 46 59 0 5 6 30 $495,328 _ $500,000 26,346,535 2000 46 59 1 2 6 33 $498,325 $500,000 27,786,933 2001 48 58 0 5 3 35 $501,345 $500,000 27,484,326 2002 49 58 0 1 2 39 $508,005 $500,000 27,455,517 2003 50 57 0 2 0 41 $493,365 $500,000 27,071,820 2004 50 57 0 0 0 43 $502,455 $500,000 26,738,829 2005 49 56 0 0 10 34 $492,875 $500,000 26,342,820 2006 49 55 0 0 10 35 $504,603 $500,000 25,838,217 2007 47 54 0 10 2 34 $492,763 $500,000 25,418,232 2008 47 54 5 0 6 35 $512,874 $500,000 25,979,580 2009 48 56 0 .2 9 34 $492,165 $500,000 25,678,864 2010 47 55 0 4 7 34 $481,941 $500,000 25,998,462 2011 49 155 0 5 7 34 $500,550 $500,000 25,945,650 2012 5.0 55 0 2 6 37 $525,501 $500,000 25,914,141 2013 51 54 0 5 3 38 $488,361 $500,000 25,670,250 2014 52 54 1 1 2 42 $512,396 $500,000 25,733,916 2015 53 54 0 2 0 45 $464,259 $500,000 25,400,547 2016 54 '53 0 0 0 47 $514,321 $500,000 25,128,468 2017 54 :52 0 0 5 43 $510,618 $500,000 24,637,662 Evaluation by:Functional Class Rehab:Worst Last Carry Funds Forward:Yes PCR Type:PE-PCR Y 000121 A[]--- Summary Report Budget Analysis City of Atascadero May 31,1998 Year Average Percent Area with PCR Required Planned Deferred PCR 0-20 21-40 41-60 61-80 81-100 Budget Budget Rehabilitation 1997 58 32 5 14 16 34 0 $0 $0 1998 47 50 10 3 7 30 $498,342 $500,000 22,865,110 1999 45 58 2 5 6 29 $493,889 '$500,000 26,023,061 2000 45 59 2 2 6 31 $499,864 $500,000 27,766,397 2001 44 61 1 5 3 31 $495,804 $500,000 28,090,428 2002 43 61 2 1 2 34 $505,017 $500,000 28,761,126 2003 42 62 1 2 0 35 $504,088 $500,000 28,757,576 2004 41 62 1 0 0 37 $501,258 $500,000 29,120,365 2005 40 62 0 0 10 28 $497,215 $500,000 29,117,098 2006 39 61 0 0 10 29 $488,997 $500,000 29,01,6,765 2007 37 60 0 10 1 29 $513,986 $500,000 28,587,168 2008 39 60 5 0 4 30 $500,346 $500,000 29,161,044 2009 37 64 0 1 7 29 $499,939 $500,000 28,856,730 2010 37 63 0 3' 4 29 $492,507 $500,000 29,815,695 2011 38 63 0 3 3 31 $493,149 $500,000 29,689,686 2012 39 63 0 1 3 34 $491,319 $500,000 29,551,095 2013 40 62 0 2 1 36 $518,916 $500,000 29,112,183 2014 41 61 0 1 1 38 $504,936 $500,000 28,921,445 2015 42 60 0 1 1 39 $485,083 $500,000 28,494,207 2016 43 59 0 1 0 40 $511,736 $500,000 28,088,613 2017 44 58 0 0 5 37 $500,410 $500,000 27,638,901 Evaluation by:Functional Class Rehab: Based on B/C Carry Funds Forward:Yes PCR Type:PE PCR 000122 Summary Report Budget Analysis City of Atascadero May 31, 1998 Year Average Percent Area with PCR Required Planned Deferred PCR 0-20 21-40 41-60 61-80 81-100 Budget Budget Rehabilitation 1997 58 32 5 14 16 34 0 $0 0 1998 47 149 11 5 9 26 $749,496 $750,000 22,613,956 1999 43. 59 5 7 6 23 $749,472 $750,000 26,306,806 2000 40 62 7 2 7 22 $749,136 $750,000 29,124,945 2001 37 68 .2 6 3 22 $743,985 $750,000 30,421,017 2002 36 68 6 1 2 24 $755,082 $750,000 32,084,350 2003 35 72 1 2 0 26 $752,112 $750,000 32,534,994 2004 34 71 1 0 0 27 $746,067 $750,000 33,512,401 2005 33 71 0 0 10 19 $753,847 $750,000 33,252,502 2006 32 170 0 0 15 15 $749,685 $750,000 33,161,427 2007 30 i68 0 15 0 17 $748,342 $750,000 32,521,686 2008 28 166 15 0 0 18 $748,300 $750,000 33,165,969 2009 24 80 0 0 1 20 $751,557 $750,000 34,455,603 2010 24 78 0 0 1 21 $744,606 $750,000 36,983,046 2011 25 77 0 1 0 23 $746,883 $750,000 36,242,031 2012 27 75 1 0 0 25 $759,570 $750,000 35,510,126 2013 27 74 0 0 1 26 $745,497 $750,000 34,846,956 2014 28 72 0 0 1 28 $748,096 $750,000 34,102,971 2015 29 71 0 1 0 29 $756,802 $750,000 33,377,669 2016 30 69 1 0 1 31 $751,194 $750,000 32,682,595 2017 32 68 0 1 1 32 $750,200 $750,000 31,970,149 Evaluation by:Functional Class Rehab:Worst First Carry Funds Forward:Yes PCR Type:PE-PCR 000123 Summary Report Budget Analysis City of Atascadero May 31, 1998 Year Average Percent Area with PCR Required .Planned Deferred PCR 0-20 21-40 41-60 61-80 81-100 Budget Budget Rehabilitation 1997 58 32 5 14 16 34 0 $0 0 1998 48 51 7 3 7 32 $743,623 $750,000 22,619,829 1999 49 55 0 5 6 34 $751,424 $750,000 25,633,741 2000 52 54 0 2 6 39 $746,932 $750,000 25,634,232 2001 53 53 0 5 3 40 $747,975 $750,000 25,062,129 2002 55 52 0 1 2 45 $759,699 $750,000 24,781,626 2003 56 51 0 2 0 47 $735,771 $750,000 24,155,523 2004 57 50 0 0 0 50 $759,279 $750,000 23,565,708 2005 57 49 0 0 10 41 $741,545 $750,000 22,921,029 2006 56 47 0 0 10 43 $743,391 $750,000 22,177,638 2007 54 45 0 10 4 41 $768,891 $750,000 21,488,814 2008 56 45 3 0 10 42 $750,810 $750,000 21,812,226 2009 59 45 0 4 11 40 $739,137 $750,000 21,185,226 2010 59 44 0 6 7 43 $759,852 $750,000 20,795,238 2011 62 44 0 5 6 45 $735,822 $750,000 20,699,226 2012 63 43 0 2 6 49 $742,599 $750,000 20,519,217 2013 64 42 0 5 3 51 $741,063 $750,000 19,954,026 2014 66 42 0 1 2 55 $760,850 $750,000 19,769,238 2015 66 40 0 2 0 58 $757,668 $750,000 19,121,238 2016 67 39 0 0 0 61 $753,540 $750,000 18,617,229 2017 66 38 0 0 7 55 $747,103 $750,000 17,890,605 Evaluation by:Functional Class Rehab:Worst Last 0 Carry Funds Forward:Yes PCR Type:PE-PCR 000124 Arl--_ Summary Report Budget Analysis City of Atascadero May 31, 1998 Year Average j Percent Area with PCR Required Planned Deferred PCR 0-20 21-40 41-60 61-80 81-100 Budget Budget Rehabilitation 1997 58 32 5 14 16 34 0 0 $0 1998 .48 50 8 3 7 31 $746,702 $750,000 22,616,750 1999 46 56 2 5 6 30 $750,735 $750,000 25,000,961 2000 46 57 2 2 6 34 $750,382 $750,000 26,595,146 2001 47 57 1 5 3 35 $748,331 $750,000 26,587,477 2002 46 57 2 1 2 38 $753,399 $750,000 26,854,620 2003 46 58 1 2 0 40 $745,318 $750,000 26,601,152 2004 45 57 1 0 0 42 $752,667 $750,000 26,698,532 2005 44 56 0 0 10 33 $751,233 $750,000 26,306,047 2006 45 55 0 0 10 35 $745,497 $750,000 25,949,214 2007 43 54 0 10 1 35 $734,667 $750,000 25,325,514 2008 47 53 3 0 3 40 $770,271 $750,000 25,629,465 2009 45 55 0 1 7 37 $749,891 $750,000 25,006,221 2010 44 54 0 2 5 38 $739,734 $750,000 25,475,877 2011 46 53 0 4 4 39 $753,099 $750,000 24,961,986 2012 48 52 1 1 3 44 $755,664 $750,000 24,651,318 2013 48 51 0 2 1 46 $749,179 $750,000 24,035,589 2014 49 50 0 1 1 49 $736,271 $750,000 23,639,580 2015 50 49 0 1 1 51 $750,745 $750,000 22,959,504 2016 51 47 0 1 0 53 $760,914 $750,000 22,337,910 2017 51 46 0 0 7 47 $729,267 $750,000 21,648,519 Evaluation by:Functional Class Rehab: Based on B/C Carry Funds Forward:Yes PCR Type:PE-PCR 00012; Summary Report Budget Analysis City of Atascadero May 31, 1998 Year . Average Percent Area with PCR Required Planned Deferred PCR 0-20 21-40 41-60 61-80 81-100 Budget Budget Rehabilitation 1997 58 32 5 14 16 34 0 $0 $0 1998 47 49 11 5 9 26 $999,891 $1,000,000 22,363,561 1999 43 58 5 7 6 24 $999,705 $1,000,000 . 25,806,178 2000 41 61 7 2 7 24 $996,339 $1,000,000 280395,696 2001 39 66 2 6 3 24 $997,785 $1,000,000 29,465,634 2002 37 65 6 1 2 26 $1,003,995 $1,000,000 30,880,054 2003 37 69 1 2 0 28 $996,030 $1,000,000 31,102,379 2004 37 68 2 0 0 31 $987,930 $1,000,000 31,862,623 2005 35 67 0 0 10 23 $1,017,658 $1,000,000 31,345,601 2006 33 65 0 0 15 20 $999,594 $1,000,000 31,057,041 2007 32 63 0 15 0 22 $997,218 $1,000,000 30,138,090 2008 29 61 15 0 0 24 $1,003,537 $1,000,000 30,548,024 2009 28 74 0 0 0 26 $999,800 $1,000,000 31,554,520 2010 28 72 0 0 0 28 $983,730 $1,000,000 33,822,468 2011 28 69 0 0 1 30 $1,006,182 $1,000,000 32,816,286 2012 30 67 0 0 1 33 $1,007,100 $1,000,000 31,809,186 2013 31 65 0 1 0 35 $981,288 $1,000,000 30,827,898 2014 33 63 1 0 0 37 $1,019,115 $1,000,000 29,836,648 2015 34 61 0 0 1 38 $1,002,823 $1,000,000 28,896,258 2016 35 59 0 1 0 40 $998,973 $1,000,000 28,020,791 2017 35 57 1 0 1 42 $1,000,799 $1,000,000 27,076,370 Evaluation by:Functional Class Rehab:Worst First Carry Funds Forward:Yes PCR Type:PE—PCR 000126 Pa- e Summary. Report Budget Analysis City of Atascadero May 31,1998 Year Average Percent Area with PCR Required Planned Deferred PCR 0-20 21-40 41-60 61-80 81-100 Budget Budget Rehabilitation 1997 58 32 5 14 16 34 $0 0 0 1998 49 151 4 3 7 34 $997,961 $1,000,000 22,365,491 1999 51 52 0 5 6 36 $991,536 $1,000,000 24,738,723 2000 55 51 0 2 6 41 $1,006,429 $1,000,000 24,299,217 2001 55 50 0 5 3 43 $1,003,881 $1,000,000 23,471,208 2002 57 49 0 1 2 49 $997,299 $1,000,000 22,953,105 2003 59 47 0 2 0 52 $996,159 $1,000,000 22,066,614 2004 61 45 0 0 0 55 $1,003,737 $1,000,000 21,232,341 2005 60 43 0 0 10 47 $993,266 $1,000,000 20,335,941 2006 58 41 0 0 10 49 $1,007;991 $1,000,000 19,327,950 2007 57 39 0 10 4 46 $969,540 $1,000,000 18,459,144 2008 62 39 1 0 10 50 $1,027,152 $1,000,000 18,506,214 2009 62 37 0 4 11 47 $979,720 $1,000,000 17,546,517 2010 63 36 0 6 7 51 $1,007,526 $1,000,000 17,000,523 2011 66 35 0 5 6 53 $1,017,156 $1,000,000 16,580,511 2012 68 34 0 2 6 59 $988,866 $1,000,000 16,154,235 2013 69 133 0 5 3 60 $974,478 $1,000,000 15,355,629 2014 71 32 0 1 2 66 $1,015,568 $1,000,000 14,916,123 2015 71 30 0 2 0 69 $1,012,683 $1,000,000 14,013,108 2016 72 28 0 0 0 72 $982,398 $1,000,000 13,311,108 2017 72 26 0 0 10 64 $1,018,890 $1,000,000 12,328,308 Evaluation by:Functional Class Rehab:Worst Last Carry Funds Forward:Yes PCR Type:PE—PCR 00012' 1Paae Summary Report Budget Analysis City of Atascadero May 31, 1998 Year Average Percent Area with PCR Required Planned Deferred PCR 0-20 21-40 41-60 61-80 81-100 Budget Budget Rehabilitation 1997 58 32 5 14 16 34 $0 $0 $0 1998 48 49 7. 3 7 33 $998,030 $1,000,000 22,365,422 1999 47 53 2 5 6 34 $999,691 $1,000,000 24,082,623 2.000 48 53 1 2 6 38 $1,001,134 $1,000,000 24,727,391 2001 48 52 1 5 3 39 $1,000,47.1 $1,000,000 24,472,992 2002 49 52 2 1 2 43 $998,337 $1,000,000 24,388,797 2003 48 52 1 2 0 46 $994,752 $1,000,000 23,885,249 2004 49 50 2 0 0 48 $1,004,724 $1,000,000 23,730,572 2005 48 50 0 0 10 40 $999,761 $1,000,000 23,098,447 2006 49 48 0 0 10 42 $992,655 $1,000,000 22,494,456 2007 48 46 0 10 2 42 $1,010,211 $1,000,000 21,603,456 2008 51 45 3 0 7 45 $995,877 $1,000,000 21,681,801 2009 50 46 0 2 8 43 $1,004,087 $1,000,000 20,802,761 2010 49 45 0 4 5 46 $999,648 $1,000,000 21,170,889 2011 52 44 0 4 3 49 $978,615 $1,000,000 20,639,016 2012 54 42 0 1 3 54 $1,015,404 $1,000,000 20,045,610 2013 55 41 0 2 1 57 $1,000,563 $1,000,000 19,138,383 2014 56 39 0 1 1 60 $999,218 $1,000,000 18,481,365 2015 57 37 0 0 1 62 $1,005,955 $1,000,000 17,544,141 2016 59 35 0 1 0 64 $999,291 $1,000,000 16,665,750 2017 60 33 0 0 7 59 $1,001,171 $1,000,000 15,751,341 Evaluation by:Functional Class Rehab: Based on B/C Carry Funds Forward:Yes PCR Type:PE—PCR 0001, 1Pa e Summary Report Budget Analysis City of Atascadero May 31,1998 Year Average Percent Area with PCR Required Planned Deferred PCR 0-20 21-40 41-60 61-80 81-100 Budget Budget Rehabilitation 1997 58 32 5 14 16 34 $0 $0 $0 1998 48 48 11, 5 9 27 $1,249,486 $1,250,000 22,113,966 1999 43 57 5 7. 6 25 $1,245,294 . $1,250,000 25,308,772 2000 41 59 7 2 7 26 $1,253,048 $1,250,000 27,641,581 2001 39 63 2 6 3 26 $1,251,973 $1,250,000 28,421,858 2002 39 62 6 1 2 29 $1,242,621 $1,250,000 29,555,434 2003 37 65 1 2 0 32 $1,242,000 $1,250,000 29,537,855 2004 37 64 2 0 0 34 $1,253,718 $1,250,000 30,089,938 2005 37 63 0 0 10 27 $1,260,630 $1,250,000 29,329,944 2006 38 60 0 0 15 24 $1,250,853 $1,250,000 28,809,459 2007 38 58 0 15 0 27 $1,248,677 $1,250,000 27,670,494 2008 36 55 15 0 0 30 $1,251,657 $1,250,000 27,821,974 2009 33 68 0 0 1 32 $1,245,591 $1,250,000 28,655,012 2010 33 65 0 0 1 35 $1,254,015 $1,250,000 30,686,553 2011 34 62 0 1 1 37 $1,234,764 $1,250,000 29,451,789 2012 37 60 1 1 0 40 $1,257,930 $1,250,000 28,205,061 2013 38 57 1 0 0 43 $1,251,536 $1,250,000 26,970,591 2014 40 55 0 0 0 45 $1,253,394 $1,250,000 25,721,641 2015 41 52 0 0 0 48 $1,252,206 $1,250,000 24,558,897 2016 44 49 0 0 0 51 $1,250,508 $1,250,000 23,364,178 2017 46 47 0 0 2 52 $1,248,106 $1,250,000 22,170,150 Evaluation by:Functional Class Rehab:Worst First Carry Funds Forward:Yes PCR Type:PE—PCR 00012; Summary Report Budget Analysis City of Atascadero May 31,1998 Year Average Percent Area with PCR Required Planned Deferred PCR 0-20 21-40 41-60 61-80 81-100 Budget Budget Rehabilitation 1997 58 32 5 14 16 34 0 $0 0 1998 51 51 2 3 7 36 $1,248,121 . $1,250,000 22,115;331 1999 53 50. 0 _ 5 6 38 $1,244,913 $1,250,000 23,869,053 2000 57 49 0 2 6 44 $1,255,720 $1,250,000 23,180,256 2001 58 47 0 5 3 46 $1,248,069 $1,250,000 22,108,059 2002 60 45 0 1 2 52 $1,246,590 $1,250,000 21,340,665 2003 62 43 0 2 0 56 $1,248,771 $1,250,000 20,201,562 2004 63 40 0 0 0 60 $1,254,270 $1,250,000 19,116,756 2005 63 38 0 0 10 52 $1,233,269 $1,250,000 17,980,353 2006 62 35 0 0 10 55 $1,237,815 $1,250,000 16,742,538 2007 62 33 0 10 6 51 $1,264,883 $1,250,000 15,593,256 2008 69 33 0 0 10 57 $1,266,246 $1,250,000 15,401,232 2009 68 30 0 6 10 54 $1,225,354 $1,250,000 14,180,211 2010 70 29 0 5 7 60 $1,275,477 $1,250,000 13,492,602 2011 72 27 0 5 6 61 $1,244,469 $1,250,000 12,733,605 2012 75 26 0 2 6 67 $1,222,902 $1,250,000 12,073,293 2013 75 23 0 5 3 69 $1,257,060 $1,250,000 10,992,105 2014 78 22 0 1 2 76 $1,273,283 $1,250,000 10,294,884 2015 79 19 0 2 0 79 $1,214,238 $1,250,000 $9,190,314 2016 81 17 0 0 0 83 $1,268,443 $1,250,000 $8,230,302 2017 81 15 0 0 10 75 $1,265,102 $1,250,000 $7,010,523 Evaluation by:Functional Class Rehab:Worst Last Carry Funds Forward:Yes PCR Type:PE—PCR 000130 1Page Summary Report Budget Analysis City of Atascadero May 31,1998 Year Average Percent Area with PCR Required Planned Deferred PCR 020 21-40 41-60 61-80 81-100 Budget Budget Rehabilitation 1997 58 32 5 14 16 34 $0 $0 $0 1998 46 49 10 4 7. 29 $1,249,.817 $1,250,000 22,113,635 1999 46 55 2 5 6 32 $1247,460 $1,250,000 24,872,543 2000 47 55 ' 2 2 6 36 $1,247,746 $1,250,000 25,493,906 2001 48 54 1 5 3 38 $1,240,589 $1,250,000 25,010,589 2002 49 662 2 1 2 43 $1,260,339 $1,250,000 24,664,392 2003 49 52 1 2 0 46 $1,236,006 $1,250,000 23,904,058 2004 49 50 1 0 0 49 $1,267,152 $1,250,000 23,435,935 2005 48 49 0 0 10 41 $1,232,648 $1,250,000 22,695,035 2006 49 46 0 0 10 44 $1,259,982 $1,250,000 21,887,253 2007 49 44 0 10 0 46 $1,245,188 $1,250,000 20,695,365 2008 53 43 3 0 5 50 $1,260,289 $1,250,000 20,533,098 2009 52 43 0 0 8 48 $1,249,648 $1,250,000 19,394,497 2010 52 41 0 5 5 50 $1,252,674 $1,250,000 19,142,892 2011 54 39 0 4 4 53 $1,242,021 $1,250,000 18,380,277 2012 57 37 0 1 3 59 $1,255,197 $1,250,000 17,529,480 2013 59 35 0 3 1 62 $1,249,245 $1,250,000 16,407,171 2014 61 33 0 0 1 67 $1,248,314 $1,250,000 15,547,653 2015 63 30 0 1 0 69 $1,249,012 $1,250,000 14,335,974 2016 65 28 0 0 0 72 $1,250,529 $1,250,000 13,167,765 2017 67 25 0 0 8 67 $1,238,587 $1,250,000 11,994,723 Evaluation by:Functional Class Rehab:Based on B/C Carry Funds Forward:Yes PCR Type:PE—PCR 000131, 4Pano APPENDIX D a o �+0000000000 0 v CD 00 0000000a o terM 00 O p 0 0 0 0 0 0 0 0 O LO tl N O O E LO 0 0 to to m w O m O co O m r- r- ca n I- t` t-1- t- I- 0 i- 0 to N N W Q CD Ch M M M C6 M N: CO C N N d r r to O6 OONOOd- 0co co 00 O 00 o00000oMctr Cn 00 0 00 O 0 "" M OCDOOIn66uir� m � 00 0 O O «f V lA O 0 0 CO o 0 N N 0 0 to CD O O 7 0w6 0 o0c000MLO m ctI- r t` N N C7 Ln '; 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RESPONSIBLE DEPARTMENT: City Manager III I 000136 ITEM NUMBER: C - 3 „ on n ° DATE: 06/09/98 1 g 6 1919 9 A'�SCADr'�o/ City Manager's Agenda Report Wade G. McKinney Information Bulletin A. EMPLOYE UPDATE Robert Barker P/Time Service Worker Hired 05/18/98 Julie Gonzales P/Time Service Worker Hired 05/18/98 Kathy Buth Office Assistant III Hired 06/01/98 I �I IIII I 000137 i I f f REDEVELOPMENT AGENCY MEETING Ir TUESDAY, JUNE 99 1998 (immediately following City Council Regular Session) City of Atascadero 4 6500 Palma Avenue,Room 102 Atascadero, California 'i 1 Roll C411 i 'j 2. Approval of Agenda 3. Redev'to ment Agency Minutes—May 26, 1998—(City Clerk recomi�endation: Approve)[Marcia Torgerson] 4. Adjournment: The Council will adjourn to the next Regular Session scheduled on June 23, 1998. If 'i Redevelopment Agancy 06/09/98 Item#3 MINUTES REDEVELOPMENT AGENCY CITY OF ATASCADERO MAY 269 1998 Mayor Pro Tem Johnson called the meeting to order at 11:40 p.m. ROLL CALL: Present: Council Members Clay, Lemo, Luna and Mayor Pro Tem Johnson Absent: Mayor Carden Staff Present: City Manager Wade McKinney, Community Development Director Paul Saldana and City Attorney Roy Hanley Others Present: City Clerk Marcia Torgerson 1. Adoption of Agency By-Laws Paul Saldana gave the staff report and answered questions of Council. There was no Public':Comment. MOTION: By Council Member Luna and seconded by Council Member Lerno to approve Resolution No. RA-1998-001 approving the Redevelopment Agency By-Laws. Motion passed 4:0 by a roll-call vote. 2. Election of Officers Paul Saldana explained the procedure for the election of officers. MOTION: By Council Member Luna and seconded by Council Member Lerno to appoint the Mayor as Chairman and Mayor Pro Tem as Vice- Chairman. Motion passed 4:0 by a roll-call vote. 3. Adjournment: Mayor Pro Tem Johnson adjourned the meeting at 11:45p.m.to the next scheduled Regular Session on June 9, 1998. MINUTES RECORDED AND PREPARED BY: Marcia M. Torgersdn, City Clerk